Advisor and Program Administrator

2 weeks ago


Toronto, Canada University of Toronto Full time

**Date Posted**:02/15/2023
**Req ID**: 29772
**Faculty/Division**: Faculty of Information
**Department**: Faculty of Information
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00051561

**Description**:
**About us**:
The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.

The Faculty currently offers two Master’s degree programs, namely, a Master of Museum Studies (MMSt), and a Master of Information (MI), as well as a Combined MI/MMSt Degree Program (CDP) and a Graduate Diploma of Advanced Study in Information Studies (DAIS). The Faculty also offers a PhD program and in 2019 it introduced a Bachelor of Information (BI) program.

MI Students can specialize in one or two concentrations including Archives and Records Management, Library and Information Sciences, Information Systems and Design, User Experience Design and Human-Centred Data Science.

A top tier school, the Faculty of Information is consistently ranked in the top five Library and Information Management graduate programs by the QS world university rankings. The QS rankings include both Master’s and PhD level programs.

More background about the Faculty canbe found on its website (ischool.utoronto.ca).

**Your opportunity**:
The Registrarial and Student Services team is the student-facing administrative unit that consists of Recruitment and Admissions, Registrarial and Advising Services. Reporting to the Assistant Dean, Registrarial and Student Services, the Advisor & Program Administrator is responsible for advising students in all programs at the Faculty and provides course enrolment, program and events coordination, and records management for the programs in the Faculty. As a member of the Registrarial and Student Service team, the incumbent would work collaboratively with colleagues while taking initiative to address program and administrative issues with mínimal direction. The incumbent will work closely with the PhD program director and the Associate Registrar, Student Services and Admissions in program and policy development and support.

**Your responsibilities will include**:

- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
- Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
- Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
- Ensuring that procedures and/or guidelines are followed
- Providing proactive support to individuals in distress and making referrals to specific university services
- Leading seminars and/or workshops
- Analyzing and making recommendations on award funding allocation

**Essential Qualifications**:

- Bachelor's degree or acceptable combination of equivalent education and experience
- Minimum four years of recent and relevant experience in student advising and program administration/coordination in post secondary
- Experience applying, interpreting and advising on academic guidelines and procedures at both the graduate and undergraduate level
- Experience working directly with students to provide program and student services information, including admissions, registration, course enrollment, degree requirements, awards, and final exams
- Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions
- Experience analyzing and making recommendations on awards and scholarships, and graduate funding packages
- Experience advising faculty on appropriate academic guidelines and procedures, and maintaining workflows
- Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making
- Demonstrated ability to prioritize in a flexible way, and successfully meet deadlines with competing priorities and interruptions
- Demonstrated experience recommending process and workflow improvements
- Experience with student support focused event planning and coordination
- Experience writing student newsletters, and updating website content
- Advanced skills in ROSI, ROSI Express, Quercus, Slate, eMarks, or similar student systems to enter data, retrieve information, and generate reports
- Proficiency in Office 365 suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint
- Highly developed presentation and written communication skills

**Assets (Nonessential)**:

- Understanding of, and experience with, sup


  • Residence Advisor

    4 weeks ago


    Toronto, Canada International Youth Program Full time

    International is looking for DYNAMIC and ENTHUSIASTIC individuals to join their Summer Teen Program team! The Summer Teen Program brings over 450 international students to downtown Toronto each year. Students live and study at U of T, improving their English ability in-class and exploring Canadian culture through a variety of field trips and...


  • Toronto, Canada Manulife Full time

    **_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you....

  • Advisor, Governance

    1 week ago


    Toronto, Canada Alcohol and Gaming Commission of Ontario Full time

    **Position Title**: Advisor, Governance and Board Administration **Position Term**: Full-Time, Permanent **Division**: Corporate Affairs, Strategic Policy and Planning Division / Corporate Affairs and Governance Branch **Level**: 8 **Salary Range**: Min: $72,101 - Max: $84,827 **Application Deadline**: March 6, 2023 Reporting to the Senior Manager,...

  • Program Advisor

    1 week ago


    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/16/2024 **Req ID**: 36085 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Dept-Management **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00051303 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence...


  • Toronto, Canada MaRS Volunteer Advisor Opportunities Full time

    MaRS Discovery District in Toronto is one of the world's largest urban innovation hubs. MaRS supports promising high-growth companies to scale their businesses globally, while tackling key societal challenges in areas such as Health, Cleantech, Finance, Transportation, AI, and others. In addition to helping start-ups launch, grow and scale, the MaRS...


  • Toronto, Canada Independent Electricity System Operator (IESO) Full time

    **Program Performance Advisor**: **Date**:Jan 26, 2024 **Location**: CA **Company**:Independent Electricity System Operator **INDEPENDENT ELECTRICITY SYSTEM OPERATOR (IESO)** **Requisition ID**: - 19559**Location**: - Toronto - Hybrid**Status**: - Temporary - up to 24 months**Business Unit**: Planning, Conservation & Resource Adequacy **Why join...

  • Program Advisor

    1 month ago


    Toronto, Canada Ministry of Municipal Affairs and Housing Full time

    Passionate about making a difference in Ontario's communities? Do you want to play a role in shaping the future of Ontario and inform decisions that will impact the quality of life of Ontarians for generations to come? Do you want to be part of implementing the province's land use policy directions and creating communities with increased access to places for...

  • Program Advisor

    4 weeks ago


    Toronto, Canada Ontario Federation of Indigenous Friendship Centres Full time

    **Objective**: To ensure optimal performance of OFIFC programs through Friendship Centre support, program planning, implementation, monitoring, evaluation, and reporting. **Key Deliverables**: - Undertakes program and policy research, analysis and advocacy on issues related to Friendship Centres towards improving the outcomes for urban Indigenous people. -...

  • Program Advisor

    2 weeks ago


    Toronto, Canada Ontario Federation of Indigenous Friendship Centres Full time

    **Objective**: To ensure optimal performance of OFIFC programs through Friendship Centre support, program planning, implementation, monitoring, evaluation, and reporting. **Key Deliverables**: - Undertakes program and policy research, analysis and advocacy on issues related to Friendship Centres towards improving the outcomes for urban Indigenous people. -...


  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Wealth Adv**isor Administrative Assistant** **Job Purpose & Summary** The Wealth Advisor Administrative Assistant will work closely with and support a group of Wealth Advisors in all aspects of DUCA’s Wealth Management program, including but not limited to servicing existing Members (clients) and business development. The Wealth Advisor Administrative...

  • Program Advisor

    2 months ago


    Toronto, Canada Ministry of Labour, Immigration, Training and Skills Development Full time

    The Immigration Policy and Strategic Initiatives Branch (IPSIB) is seeking Program Advisors to provide policy development, analysis, evaluation, program monitoring and data management services to support the delivery of immigration outreach services to international students, employers and foreign workers. In this role, you will have the opportunity to...

  • Program Advisor

    2 weeks ago


    Toronto, Canada Toronto School of Management Full time

    **Position Job Title: Program Advisor** **Location: Toronto, ON** **Job Type: FT** **Reports To: Associate Director Student Recruitment** GUS Canada Colleges is a division of GUS Canada and part of the Global University Systems (GUS) network, offering Undergraduate, Graduate, Medical, and Law degree programs, professional training, English Language...


  • Toronto, Ontario, Canada Independent Electricity System Operator Full time

    The opportunityThe Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the Advisor is...

  • Program Advisor

    6 days ago


    Toronto, Canada Freedom Mobile Full time

    **A little about us** At Freedom, we’re proud to be leaders in a movement that brings affordable wireless services to Canadians - we’re always on the lookout for go-getters that are committed to disrupting the status quo. Does that sound like you? We’d love to meet you. **The role** As a Program Advisor on the Channel Programs & Events team, you...


  • Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** At DUCA, we strive for excellence in everything we do. Our commitment to **_Do more, Be more, Achieve more_** is what sets us apart and drives our company culture. DUCA’s impact goes beyond our financial solutions - we're dedicated to making a real difference in the lives of our members and in our community. We believe our employees are our...


  • Toronto, Canada Independent Electricity System Operator Full time

    The opportunity The Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the...


  • Toronto, Canada Independent Electricity System Operator Full time

    The opportunity The Program Performance Advisor is responsible for the design, delivery, and continuous improvement of demand side management programs for the IESO, including Save on Energy programs, to address the needs of Ontario's power system and electricity consumers. Under the direction of the Supervisor, Business Program Performance, the...

  • Program Advisor

    1 month ago


    Toronto, Canada Freedom mobile Full time

    **Company Description** At Freedom, we’re proud to be leaders in a movement that brings affordable wireless services to Canadians - we’re always on the lookout for go-getters that are committed to disrupt the status quo. Does that sound like you? We’d love to meet you. As a Program Advisor on the Sales Operations Team, you will work with...

  • Program Advisor

    2 months ago


    Toronto, Canada Toronto School of Management Full time

    Global University Systems (GUS) is a network of higher education institutions and services worldwide - brought together by a shared passion for accessible, industry-relevant qualifications. As one of the largest private education groups globally, GUS provides Undergraduate, Graduate, Medical, and Law degree programs, professional training, English Language...


  • Toronto, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...