Contract Management Coordinator

3 weeks ago


Morinville, Canada Sturgeon County Full time

**Sturgeon County is recruiting for a Contract Management Coordinator to join the Procurement Services team. This position supports all County departments in capturing live contracts through creation, execution, management and closing for a variety of agreement types and supporting the removal of paper barriers in the department’s processes. This position works closely with other members of the Procurement Services team in the development, refinement, and implementation of the new centralized contract management system.**

**If you thrive in an environment where teamwork is valued, challenges are approached with optimism, and accomplishments are shared and celebrated, then we hope you seize this opportunity to be part of our supportive workplace culture that values collaboration and teamwork.**

**KEY DUTIES AND RESPONSIBILITIES**
**Centralized Contract Management Support and Coordination (40%)**
- Aids in the development, management, and monitoring of the centralized contract management site.
- Supports live contract documentation through tracking of deliverables, dates and dollar values which may include important date reminders, amendments, changes orders, and various forms of contract attachments held in the Centralized Contract Management site.?
- Works in collaboration with the Procurement Coordinator to provide centralized support for departments with contract management and vendor management support.?
- Assists with financial activities related to contract management, such as CTRM system reporting for departments or managers as required.

**Contract Development Activities Support and Coordination (30%)**
- Coordinates contract development activities including, but not limited to; negotiations, communications, document development and approval, contract execution and maintenance through the contract term as required.
- Reviews existing supplier/service provider agreements, seeks additional information such as health and safety information in compliance with policy, legislation, insurance, and regulatory requirements.
- Triages contract intake forms from various departments to ensure proper review, compliance, and records for agreements.
- Evaluates and reports on contract management system software within Procurement Services and for specific departments as required.
- Oversees internal contract information intakes and triage requirements internally and externally, and identify any opportunities and challenges with relationships, quality, and processes to address.

**Procurement Support & Coordination (20%)**
- Provides coverage support to the Procurement Coordinator.
- Maintains and updates the vendor management SharePoint site for Procurement Services, including vendor verification, documentation updates, additions, and deletions. Supports Procurement sollicitation activities.
- Liaises with Procurement Officer and County department representatives.
- Creates or assists with procurement processes; determines timelines and solicitation (RFx) methods, assesses potential risks, collaborates with departments to develop evaluation & scoring criteria, finalizes solicitation documents, and advertise. Coordinates contract award notification process, collection of contract documentation, and vendor communications post solicitation. Supports solicitation activities using online bidding platforms and the Alberta Purchasing connection website, inclusive of addenda, clarifications, and final award notification posting. Maintains a solid understanding of procurement trade agreements including Canadian Free Trade Agreement and New West Partnership Trade Agreement. Supports the annual review for County wide preferred supplier agreements and master service agreements.
- Supports the evaluation of supplier pricing and quality to ensure competitive pricing, sufficient supplier sourcing, and quality services are being solicited across the County.

**Other Related Duties (10%)**
- Provides designated back up for the Procurement Coordinator.
- Develops and maintains user training guides and delivers training to internal stakeholders.
- Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.

**KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE**
- Minimum of 2 years applicable work experience. Preference given to those with more experience.
- A post-secondary diploma or degree with an emphasis in administration, business, or records management.
- Experience working in and with contract documents.
- Ability to work in a team environment or independently.
- Ability to take initiative, be independent, resourceful, work well and effectively under pressure and meet deadlines in an organized manner.
- Ability to communicate clearly and professionally verbally and in writing, including being adaptable, receptive, and timely when communicating with others, and possessing tact and discretion.
- Strong problem-solving skills.



  • Morinville, Canada Sturgeon County Full time

    **Facility Services Coordinator** This position is responsible for the coordination, monitoring, and maintenance of all County Facilities including but not limited to, county buildings, property, and security systems. Coordinates quotes for contracted services following procurement processes. Works collaboratively with vendors, contractors, and other...


  • Morinville, Canada Sturgeon County Full time

    Coordinates agricultural pest and weed surveillance functions, rural extension activities and other programs to support Sturgeon County’s local agricultural sector. **Job Duties**: Provide oversight to the County’s agricultural weed and pest inspection and surveillance programs including administration and enforcement of all relevant provincial...


  • Morinville, Canada Town of Morinville Full time

    The Town of Morinville is a growing community on the doorstep of Metro Edmonton. Developed on a foundation of rich heritage and culture spanning 100+ years, it offers an excellent quality of life with convenient access to all nearby big city amenities while retaining the characteristics of a vibrant and flourishing centre for the surrounding rural...


  • Morinville, Canada Town of Morinville Full time

    **Town of Morinville** **Manager, Infrastructure Services**: **Permanent Full-Time** The Administration of the Town of Morinville prides itself on building on the rich heritage in creating a lasting legacy for Morinville, and does so with service, integrity, and commitment at the heart of our work. We are seeking a full time Manager, Infrastructure...


  • Morinville, Canada The Jessica Martel Memorial Foundation Full time

    **Who Are We?** The Jessica Martel Memorial Foundation (JMMF) is a not-for profit organization that works toward breaking the cycle of domestic violence through the actions of advocacy, awareness, community engagement, education, and safe housing. We operate Jessie’s House (a 35 bed all-gender emergency shelter) and Eileen’s Place (a 3-unit second stage...

  • Contracts Officer

    4 weeks ago


    Morinville, Canada Sturgeon County Full time

    Education: - Expérience: **Education**: - No degree, certificate or diploma **Work setting**: - Federal, provincial and municipal governments **Computer and technology knowledge**: - MS Word - MS Office - MS Excel - MS Outlook - MS Windows **Transportation/travel information**: - Own transportation **Work conditions and physical capabilities**: -...


  • Morinville, Canada Flynn Bros Projects Full time

    Overview: The role is diverse, and varies between each project. **Responsibilities**: - Assist in the preparation of construction estimates and bids - Coordinate with project managers and estimators to gather necessary information for accurate estimates - Conduct research to gather data on materials, labor costs, and subcontractor pricing - Collaborate...


  • Morinville, Canada Black Bar CrossFit Full time

    We are looking for AWESOME people with a desire to GROW within our organization to join our team! Are you personable, organized, and pay attention to details? We are looking for enthusiastic and energetic Admin & Client Experience Coordinators to join our busy, face paced gym! This position offers an OPPORTUNITY to grow within our organization starting...


  • Morinville, Canada Sturgeon County Full time

    The full-time temporary Agricultural Technician is responsible for the delivery of crop, weed, and pest surveillance programs, wildlife co-existence and management services, agricultural extension activities, and other programs and services that support Sturgeon County’s local agricultural sector. This is a safety sensitive position. **KEY DUTIES AND...


  • Morinville, Canada Sturgeon County Full time

    If you have minimum of 4 years experience in this field or have a combination of completed education and 2 years applicable experience, we encourage you to apply. Job Duties: Provide professional and technical advice to develop and implement records and information management programs and systems such as information architecture, metadata, security and...


  • Morinville, Canada Sturgeon County Full time

    If you thrive working in a hybrid setting and have minimum of 4 years experience in this field or have a combination of completed education and 2 years applicable experience, we encourage you to apply. Job Duties: Provide professional and technical advice to develop and implement records and information management programs and systems such as information...


  • Morinville, Canada Second Chance Animal Rescue Society Full time

    **Position Summary**: We are seeking a dedicated Spay/Neuter Coordinator to engage with participating communities and assist with the Spay/Neuter Return (SNR) and Walls for Winter programs. This part-time role will require driving to and from rural communities and flexibility in scheduling, including days, evenings, and some weekends.. **Primary Duties and...


  • Morinville, Canada Sturgeon County Full time

    If you thrive working in a hybrid setting and have minimum of 4 years experience in this field or have a combination of completed education and 2 years applicable experience, we encourage you to apply. Come work for our great organization where we will recognize the value you bring as an Information Management Analyst and where you will be supported by...


  • Morinville, Canada Second Chance Animal Rescue Society Full time

    **Job Information** - Job Title: Morinville (MRC) Manager - Location: Morinville, Alberta - Full or Part-Time: Full-Time - Hours of Work: 40.0 hours per week - Regular/Temporary: Regular - Closing Date: Until filled - Salary: $51,000-$65,000 **Job Relationships**:Reports to the Executive Director, directly supervises shelter staff and volunteers, and works...

  • Manager, Planning

    3 weeks ago


    Morinville, Canada Sturgeon County Full time

    Sturgeon County is seeking an experienced Manager of Planning and Development to lead a dynamic team of staff involved in current and long-term planning, development permitting, compliance and enforcement of land use-related issues, and the County’s safety code contract. As the Manager of Planning and Development, you will play a pivotal role in...


  • Morinville, Canada Second Chance Animal Rescue Society Full time

    $18/hour **Position Summary** Assist in the daily operations of SCARS by completing data entry and other administrative tasks. **Primary duties and responsibilities**: - Become fluent in our shelter management database program - Enter pet data into the shelter management database and verify it is complete and accurate - Assist with the Occupational...

  • Site Manager Ii

    4 weeks ago


    Morinville, Canada PSSI Full time

    _Para ver la descripcion de trabajo en espanol, por favor desplacese hacia abajo hasta el final de la pagina.*** The Site Manager II performs exempt executive work such as supervising and directing the work of the sanitation crew, managing the budget (e.g., payroll, supplies, etc.), and billing our customers for services rendered. The primary duty entails...


  • Morinville, Canada Sturgeon County Full time

    This position is responsible for the leadership of the County’s Legislative and Legal Services function including governance and parliamentary supports, Freedom of Information & Protection of Privacy, Subdivision and Development Appeal Board (SDAB) and Assessment Review Board (ARB) bodies, legislative projects (including census and election administration,...


  • Morinville, Canada Sturgeon County Full time

    This position is responsible for processing requests under the Freedom of Information and Protection of Privacy (FOIP) Act to comply with legislated timelines and applicable legislation, delegations, policies and FOIP framework. This position also provides advisory services on access, privacy, and security requirements to assist Sturgeon County to comply...

  • Group Facilitator

    3 weeks ago


    Morinville, Canada Alexander Health Services Full time

    _ **Contract Position**_ - **DUTIES**:_ Under the direction of the Director of Health Services and under the supervision of the Manager, the Facilitator(s) will perform the following duties: - CLIENT FOCUS:_ Ø Facilitate group sessions as per schedule. Ø Provide debriefing to employees as to keep all employees informed of each clients needs at shift...