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Capital Planning Administrator Assistant

5 months ago

Guelph, Canada Brown & Beattie Ltd. Full time

Discipline: Assistant Administrator, Capital Planning, General Administrative
Post-Secondary Education in a Relevant Field, minimum 3 years work experience

Position: Part-Time with future Full-Time potential

Location: Guelph or Richmond Hill Corporate Office

**Comments**:
Brown & Beattie Ltd. is a fast-paced Building Science Engineering firm that specializes in building restoration and improvement. Brown & Beattie Ltd. has offices in both Richmond
Hill, Ontario and Guelph, Ontario and is currently offering an opening for a Part-Time
Assistant Administrator role in our Capital Planning Department and would also require some General Administrative responsibilities. The role has the potential to develop into a
Full-Time, primary position.

Administrator with opportunity for it to develop into a primary position. Responsibilities include:

- Setting up and maintaining electronic project/proposal folders adhering to established standard procedures
- Electronic filing and management of all pertinent correspondence and documents
- Preparing proposals and other standard documents using library templates
- Revising library templates as needed
- Reviewing and compiling reports, including editing (i.e., correcting grammar, formatting, etc.) as needed
- Follow up with clients
- Updating project and proposal tracking databases
- Working with Engineers to improve the functionality of project and proposal tracking databases

General Administrative tasks may also involve assisting the Engineers, and other
Administrative staff as needed including, but not limited to:

- Reception - meet and greet clients, couriers, contractors
- Manage calls, prepare daily couriers
- Respond to general inquiries and information requests from clients, contractors and staff
- Provide support for administrative staff as required
- General office duties as required
- Brown & Beattie Ltd. - Assistant Administrator Page 2 _
- Excellent organizational skills and ability to prioritize workload to meet deliverable deadlines
- Strong multi-tasking skills
- Excellent time management and organizational skills
- Practices excellent spoken and written communication and interpersonal skills in

English. Other languages not required though may be an asset
- Must be poised, professional and thorough
- Have the ability to work under pressure and experience managing customer requests

Salary and hours are negotiable but will generally be commensurate with experience. We thank everyone who applies, however only qualified applicants will be contacted.

**Job Types**: Part-time, Permanent
Part-time hours: 16-24 per week

**Salary**: $18.00-$24.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- General Administrative: 3 years (preferred)

Work Location: One location

Application deadline: 2023-02-10