Administrative Assistant, Organizational

2 months ago


Guelph, Canada Upper Grand District School Board Full time

**ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)**

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

**THE OPPORTUNITY**

The UGDSB is seeking a dynamic individual to join our team in the capacity of **Administrative Assistant, Organizational Development.**

**Location**: Guelph Board Office (500 Victoria Rd. N, Guelph, ON)

**Hours of work/FTE**: 1.0 FTE; 35 hours per week; Blended (remote/in-person) work model may be provided as per UGDSB Blended Work Model - Non School Based Staff Operating Procedure.

**Salary Range**: $59,300 to $71,200 per year

**Board Information**: 12 months; permanent, full-time; Administrative Employees

Reporting to the Senior Manager of PLC Services, the **Administrative Assistant, Organizational Development**, plays an integral role inproviding administrative support to the Organizational Development team.

This position is responsible for supporting the administration of development programs for both teaching and non-teaching staff and contributing to various organizational development initiatives. Additionally, you will assist in coordinating key programs such as the Board’s Executive / System Leadership programs, teacher development programs, Principal / Vice Principal succession planning, and employee leadership development programs.

The **Administrative Assistant, Organizational Development **will partner closely with the Organizational Development Specialist and Administrative Officer to ensurea positive experience for all employees through effective orientation, onboarding, mentoring and professional development.

**Responsibilities**:
Orientation & Onboarding
- Assists with the coordination of new employee orientation programs for teaching and non-teaching staff to ensure they are introduced to school logistics, expectations, staff, policies / procedures, school culture, school community information, resource supports, etc.
- Specifically supports the Organizational Development team with the onboarding of new teachers.
- Tracks required onboarding documentation for new employees, including enrolling new employees into required Board-administered training courses.

Professional Learning & Development
- Provides excellent customer service by acting as primary point of contact for organizational development and general inquiries.
- Provides onsite logístical and administrative support for learning and development activities at various locations throughout the Board.
- Provides administrative support for the recruitment of Principals and Vice Principals at the UGDSB.
- Assists with the Principal and Vice Principal succession planning process, including position postings, scheduling of panel interviews, coordination of interview materials and record keeping.
- Collaborates with Organizational Development Specialist and Administrative Officer of Organizational Development to organize training for teaching groups by securing trainers, locations, and applicable materials.
- Maintains the Board’s annual training calendar.
- Uploads new and relevant content to Learning Management Systems course sites.
- Primary contact for Online Learning Management System and general training inbox.

Administration and Reporting
- Distributes and monitors surveys and assessments to measure department customer satisfaction and learning gains.
- Maintains department databases of required organizational training and legislative training for all organizational positions.
- Assists with the creation of written communications to support various projects and initiatives.
- Tracks and reports on applicable training completions for all employee groups and system locations.
- Uses technology to advance learning and development initiatives (e.g., Learning Management Systems, e-learning modules, etc.)
- Monitors the UGDSB website and internal SharePoint pages for opportunities to revise OD content and incorporate engagement material.
- Supports the transition/implementation of new Learning Management System(s).
- Enrolls existing employees into required and elective Board-administered training and development courses.

Other Duties
- Contributes to research and keeps up to date on best practices in organizational development.
- Performs other duties as assigned to learn and grow as a P



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