Accounts Payable/receivable Clerk
6 months ago
**1. ACCOUNTABILITY OBJECTIVE**:
- Responsible for providing financial, administrative and clerical services.
**2. SCOPE**:
- There are two distinct companies and this role is responsible for the AR for both companies and the AP for one of the two companies. Interacts with a variety of people from the plant floor to the owners.
**RESPONSIBILITIES/EFFORTS**
**Accounts Payable**
- Sort invoices for the two companies and match invoices with the appropriate receiving documents
- Prepare, verify and process invoices ensuring proper coding
- Manage bi-weekly cheque runs
- Maintain AP sub-ledger for accuracy
**Accounts Receivable**
- Create invoices based on shipping documents - primarily system generated; create manual invoices when required
- Update weekly sales reports
- Process all incoming wires and cheques against customer AR records
- Maintain AR sub-ledger for accuracy
- Bank deposits when required
**Administrative**
- Process petty cash requirements
- Make occasional travel arrangements
- Open and distribute daily mail
- Filing
- Performs all duties as assigned in accordance with and adherence to the TS 16949 Quality System Standard
- Follows Policies, Procedures and Work Instructions as outlined in the Quality Systems Manual and Employee Handbook
- Performs all job functions in a safe and healthful manner, abiding by all health, safety, 5S and Housekeeping guidelines and rules;
- Reports all unsafe & unhealthy conditions to Management or a member of the Joint Health & Safety Committee
- Performs other tasks as required
**4. MINIMUM KNOWLEDGE/ PREREQUISITES**
- Post-secondary degree/diploma in a business program or related field
- Minimum 2 years’ experience in AP, AR with an understanding of the impact to the general ledgers
**5. PREFERRED KNOWLEDGE**
- Strong knowledge of office administration procedures
**6. CHARACTER PROFILE**
- Excellent interpersonal skills
- Strong verbal and listening communication skills
- Very effective organization skills
- Good analytical skills
- Strong attention to detail
- Flexible
**7. MENTAL DEMANDS**
- Maintain confidentiality
- Manage multiple tasks
- Concentration and the ability to maintain high level of accuracy in preparing & entering financial information
**8. Physical Demands**
- Significant use of office equipment and computer
- Long periods of sitting
- Some light lifting of office supplies
Pay: $40,000.00-$50,000.00 per year
**Benefits**:
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
**Experience**:
- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)
Work Location: In person
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