Graduate Administrator

4 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/21/2024
**Req ID**: 36124
**Faculty/Division**: Faculty of Arts & Science
**Department**: School of the Environment
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00049942

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The School of the Environment serves as an interdisciplinary centre for environment and sustainability education, creating new knowledge, training future leaders, and contributing to positive environmental and social change from the local to the global scale. As an extra-departmental unit within the Faculty of Arts & Science, our faculty are commonly cross-appointed with other departments and units at the University of Toronto. We offer undergraduate programs in Environmental Science and Environmental Studies, several joint undergraduate programs, a graduate program in Environment and Sustainability, and graduate interdisciplinary Collaborative Specializations in Environmental Studies and Environment & Health. Our goal is to foster positive change for a sustainable future through transdisciplinary research, teaching, and collaboration.

**Your opportunity**:
Reporting to the Department Manager, and under the general direction of the Associate Director, Graduate Studies, the Graduate Administrator will provide program administration for the School's graduate programs and collaborative specializations.

**Your responsibilities will include**:

- Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
- Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
- Analyzing and making recommendations on award funding allocation
- Ensuring that procedures and/or guidelines are followed
- Analyzing statistical information to inform enrollment projections and planning
- Determining logístical details required for the execution of admissions processes
- Delivering student recruitment presentations
- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors

**Essential Qualifications**:

- Bachelor's Degree or an acceptable equivalent combination of education and recent and relevant experience
- Minimum four (4) years of recent and relevant experience providing senior program administration for a graduate program, and providing advising and front-line service for current and prospective graduate students and faculty, preferably in a University environment
- Demonstrated experience providing academic and financial advising to current and prospective students
- Experience providing program administration including administering fee deferrals, course enrolment, timetabling, course evaluations, grades, final exams, and petitions
- Experience analyzing and making recommendations on awards and scholarships
- Experience supporting the TA and instructor hiring process
- Experience advising faculty on appropriate graduate academic guidelines and procedures
- Experience developing and delivering student recruitment presentations
- Experience working with and interpreting University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures or equivalent guidelines and procedures
- Experience creating and maintaining databases, and experience extracting, analyzing, and arranging relevant information in reports to inform decision making
- Advanced skills in ROSI, ROSI Express, Quercus, eMarks, or similar student systems to enter data, retrieve information, and generate reports
- Proficiency in Office 365 suite (Word, Excel, PowerPoint, Outlook, OneDrive) and SharePoint
- A strong customer service orientation, and effective interpersonal skills to engage with students, staff and faculty with professionalism and tact
- Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions
- Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improve

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