Office Reception and Administrative Assistant

2 weeks ago


Sherwood Park, Canada Realty Executives Focus Full time

Are you a smart, driven, and ambitious individual looking to contribute to a fast-growing real estate and property management team? We’re expanding rapidly and seeking a dedicated Office Reception and Support Specialist to join our team. This role will be instrumental in helping us streamline operations and support growth efforts across the organization.

**Key Responsibilities**:

- Accurately performs general bookkeeping including select general functions of accounts payable and accounts receivable including: processing of invoices, cheque requisitions and accounts payable and accounts receivable documents, journal entries and inter-departmental invoices.
- Provides reception duties including answering phones, first point of contact for clients and vendors, responding to internal and external queries and replies to routine correspondence.
- Performs clerical functions such as maintaining and ordering office supplies and sets up and maintains relevant filing systems and records.
- Direct support for property management, sales, and marketing teams.
- Managing the rent inbox, assisting with accounting, invoicing, rental ad creation, and posting.
- Coordinating and routing communication to ensure smooth inter-departmental workflow.
- Assisting team members on special projects, supporting business development, and ensuring efficient daily operations.

**You’ll Be Working Closely With**:

- Key team members across various departments, including property management, sales, marketing, and accounting.

**Who You Are**:

- **Educated** and organized with a passion for real estate.
- **Ambitious** and ready to grow with a fast-paced, high-energy team.
- A problem solver who takes initiative and is eager to learn and grow in a supportive environment.
- **People-oriented**, with a strong attention to detail and excellent communication skills.

**Education or Experience**:

- Post-secondary education in Accounting (Diploma or Bachelor’s Degree)
- 2+ years of relevant experience in Bookkeeping and Office Administration
- Strong data entry and technology capabilities
- Excellent organization and prioritization skills

**What We Offer**:

- Competitive starting salary with opportunities for advancement.
- Health spending account
- On-site parking
- An encouraging, growth-driven environment with a focus on professional development.
- The opportunity to play an essential role in building a leading company in the industry.

Pay: $30.00-$35.00 per hour

**Benefits**:

- Company events
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Bookkeeping: 1 year (required)
- Data entry: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: In person



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