Office Reception and Administrative Assistant
2 weeks ago
Are you a smart, driven, and ambitious individual looking to contribute to a fast-growing real estate and property management team? We’re expanding rapidly and seeking a dedicated Office Reception and Support Specialist to join our team. This role will be instrumental in helping us streamline operations and support growth efforts across the organization.
**Key Responsibilities**:
- Accurately performs general bookkeeping including select general functions of accounts payable and accounts receivable including: processing of invoices, cheque requisitions and accounts payable and accounts receivable documents, journal entries and inter-departmental invoices.
- Provides reception duties including answering phones, first point of contact for clients and vendors, responding to internal and external queries and replies to routine correspondence.
- Performs clerical functions such as maintaining and ordering office supplies and sets up and maintains relevant filing systems and records.
- Direct support for property management, sales, and marketing teams.
- Managing the rent inbox, assisting with accounting, invoicing, rental ad creation, and posting.
- Coordinating and routing communication to ensure smooth inter-departmental workflow.
- Assisting team members on special projects, supporting business development, and ensuring efficient daily operations.
**You’ll Be Working Closely With**:
- Key team members across various departments, including property management, sales, marketing, and accounting.
**Who You Are**:
- **Educated** and organized with a passion for real estate.
- **Ambitious** and ready to grow with a fast-paced, high-energy team.
- A problem solver who takes initiative and is eager to learn and grow in a supportive environment.
- **People-oriented**, with a strong attention to detail and excellent communication skills.
**Education or Experience**:
- Post-secondary education in Accounting (Diploma or Bachelor’s Degree)
- 2+ years of relevant experience in Bookkeeping and Office Administration
- Strong data entry and technology capabilities
- Excellent organization and prioritization skills
**What We Offer**:
- Competitive starting salary with opportunities for advancement.
- Health spending account
- On-site parking
- An encouraging, growth-driven environment with a focus on professional development.
- The opportunity to play an essential role in building a leading company in the industry.
Pay: $30.00-$35.00 per hour
**Benefits**:
- Company events
- Extended health care
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Experience**:
- Bookkeeping: 1 year (required)
- Data entry: 1 year (preferred)
- Administrative experience: 1 year (required)
Work Location: In person
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