Regular Full-time Junior Buyer

1 week ago

Oshawa, Canada City of Oshawa Full time

**Job Snapshot**:
**Employee Type**:

- Regular Full-Time-
**Location**:
Oshawa-
**Job Type**:

- Purchasing - Procurement-
**Experience**:

- Not Specified-
**Date Posted**:

- 23/1/2023- City of Oshawa, located just a short 30-minute drive from Toronto, is a progressive city of 172,000 people and is the economic engine of the eastern Greater Toronto Area. Our strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced our quality of life advantage, while maintaining a strong commitment to fiscal restraint._ _

**Job Title**:Regular Full-Time Junior Buyer **Posting Number**:004109

**Department**:Finance Services Department **Branch**:Finance Services

**Location**:City Hall **Eligible for Hybrid Work**:Yes

**Posting Start Date**:2023/01/23** Posting End Date**:2023/01/31 by 4:30pm

**Employment Group**:CUPE 251** Salary Grade**:06, $32.39 - $35.98 **Standard **Weekly** **Hours of** **Work**: 36.25 **Shift Work Required**:No

Reporting to the Manager, Procurement & AP, or designate, the Junior Buyer is responsible to support, assist and perform the buying function; organize/handle the City's communication devices; disposal of surplus goods; and provide support to Purchasing Services. This position will also provide back up to the Printshop.

**Responsibilities**:

- Performing the buying function as assigned including creating, editing, completing, issuing, informal and formal request for quotation, request for tenders, and request for proposal; evaluating bids for compliance, recommending contract award and preparing contract award reports; responding, investigating and acting on complaints, adjustments, and questions; and collecting information and maintaining relevant database
- Creating, updating and maintaining PeopleSoft Purchasing Items & Contracts; reviewing and processing PeopleSoft requisitions to create Purchase Orders with the Suppliers; assisting staff with purchasing related software including training & problem solving; and working with Suppliers, Account Payable and City staff to resolve issues and resolve discrepancies with purchase orders & invoices
- Preparing and posting bid opportunities on the City website ensuring mandatory time constraint and accessibility requirements are met; ensuring Accessible documents within City guidelines of all Bid Postings; and assisting potential Suppliers with information on submitting a valid bid
- Coordinating mobile devices procurement process including procuring mobile devices and accessories for duly authorized City Staff; acting as first line of contact with Communication Device providers; and reviewing bills and maintaining accurate records
- Providing administrative and clerical support as required including providing back up to Printshop; assisting with the disposal of surplus goods; coordinating division records including accurate and concise filing of all purchasing documentation, manually, electronically and through Versatile; provide administrative assistance and preparation of confidential correspondence for Manager, Purchasing Services

**Requirements**:

- Knowledge and skills generally associated with the completion of a two (2) year college diploma preferably in purchasing or materials management or business administration along with two (2) years of experience in a purchasing role/environment or have an equivalent combination of education and relevant experience
- Enrolled in Certified Professional Public Buyer (CPPB) designation program from National Institute of Governmental Purchasing (NIGP) or Certified Supply Chain Management Professional (CSCMP) designation program from Supply Chain Management Association of Canada (SCMA) and has completed a minimum two purchasing related courses towards designation
- Excellent interpersonal skills and have the ability to communicate courteously and effectively with all levels of staff, Elected Officials and the general public
- Ability to work independently, quickly and competently with frequent interruptions in a multi-task environment and ability to work under pressure in order to meet deadlines
- Possesses a keen sense for accuracy and good attention to detail
- Possession and maintenance of an Ontario Driver’s License, minimum Class “G”

This position is eligible for hybrid work.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

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