Clinical Administrative Assistant

2 weeks ago


Kingston, Canada Queen's University Full time

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
Reporting to the Clinic Manager, the incumbent performs administrative duties in support of the department and the Queen’s Family Health Team, including the coordination of predefined administrative processes and functions, advanced secretarial and support duties, financial tasks, interpretation and feedback, workflow coordination, and any other special function required by the department. Duties may vary widely depending upon department and current needs or projects undertaken by the unit.
**Job Description**:
**KEY RESPONSIBILITIES**:

- Coordinate and oversee administrative processes between QFHT management and administrative staff. This includes team communications, coverage for physician absences, and clinical blocking in the Electronic Medical Record (EMR), coordination of special projects as required.
- Administer special programs or services, including program maintenance, managing resources and facilities, and providing assistance to patients and other staff as needed.
- Record and transcribe various committee and meeting minutes.
- Preparation of presentation, teaching and meeting materials for QFHT Management.
- Travel arrangements and registration for various conferences for administration personnel.
- Perform financial duties such as monitoring expenditures, preparation and reconciliation of budgets, Visa account transactions, verifying and processing claims, maintaining books, preparing audit reports, and completing general financial transactions.
- The generation of publications/newsletters. This involves the collection, assessment, organization and processing of information, usually entailing data entry and analysis, along with the production of information reports, and communication with interested parties.
- Organization and maintenance of files, including verification of accuracy.
- Undertake other duties or special projects as required in support of the health team or department.
- Provide support to other administrative and clerical positions as required.

**REQUIRED QUALIFICATIONS**:

- A two-year post-secondary program in medical office administration or business administration combined with several years of related experience in a medical environment and/or an office environment in an area of health sciences.
- Consideration will be given to an equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Communication and interpersonal skills are crucial to perform the many duties which require exchanges of information and ideas and the communication of data with many different individuals.
- Knowledge of medical terminology.
- Knowledge of and experience with working in an Electronic Health Record (EHR) system.
- Computer and office skills, including advanced database management, spreadsheet analysis, word processing skills, PowerPoint presentation development, and dictation. Ability to adapt to emerging technology.
- Knowledge of bookkeeping and accounting practices.
- Analytical, interpretive, and problem-solving skills. Ability to maintain composure in stressful situations.
- Project management skills.
- Ability to lead, support and motivate.
- Writing skills, and ability to condense and clarify information.
- Knowledge of university procedures, policies, and regulations.
- Organizational skills and ability to make efficient and effective use of time.
- Leadership and coordination skills.

**DECISION MAKING**:

- Decide when new information calls for further action, such as distribution or verification.
- Set priorities and decide which project requires the most attention.
- Determine appropriate method to use in the evaluation of data and/or compilation of reports.
- Determine when to redirect or delegate enquiries or requests to other staff.
- Resolve problems within guidelines referring only unusual situations to other staff.
- Determine account codes and budget allocations.

Employment Equity and Accessibility Statement


  • Clinic Clerk

    2 days ago


    Kingston, Canada Queen's University Full time

    Clinic Clerk About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics...

  • Clinic Clerk

    2 days ago


    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...


  • Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...


  • Kingston, Canada KFL&A Public Health Full time

    KFL&A Public Health is a local public health agency with over 200 staff and 150 volunteers who deliver public health programs and services to the people of the KFL&A area. There is an immediate opening for an Administrative Assistant, Corporate Services, The Administrative Assistant, under the direction of the Director, Corporate Services, is responsible...

  • Clinical Supervisor

    6 days ago


    Kingston, Canada Providence Care Full time

    Clinical Supervisor, Nursing Administration **Full Time** **$45.89 - $53.99 Reference#:22-604 A** The Clinical Supervisor provides clinical and site administrative leadership during the evening and night shifts, weekend day shifts and statutory holidays. The Clinical Supervisor uses clinical experience, knowledge and leadership skills to promote quality...

  • Clinical Educator

    4 weeks ago


    Kingston, Canada Providence Care Full time

    **Job Code: 8093** **Status**: Full Time **Location**: Providence Care Hospital **Union**: ONA PCH **Wage**: $37.52 - $53.87 **Posting Period**: July 12, 2023 - July 18, 2023 Working under the direction of the Manager, Professional Practice - Nursing, and in collaboration with the Program Managers, Advanced Practice Nurses, Clinical Education...


  • Kingston, Canada Laurier Optical Full time

    Our Kingston location is looking for customer service champions. The role of Sales Associate and Clinic Assistant is focused on helping our customers with their vision care needs. Training will be provided. Previous vision care experience is not required. Duties include: - Booking patients for eye exams - Performing pre-tests of patients before an eye...


  • Kingston, Canada CBI Health Full time

    **Manager of Clinical Services - Kingston, ON**: CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with...


  • Kingston, Canada Bayridge Physiotherapy Full time

    Bayridge Physiotherapy is a privately-owned physiotherapy clinic in the West end of Kingston. Our team includes physiotherapists, massage therapist and pedorthist. We are seeking full-time clinic receptionist/administrative assistant to join our team. The individual we are seeking should be energetic, compassionate, and hardworking. Job responsibilities...


  • Kingston, Canada Health in Focus Sports Injury & Rehab Full time

    At Health in Focus, we look at the body as a whole and how it is all connected. By doing this we are able to better identify the root cause of our patients' pain and dysfunction. Our job as Healthcare Professionals is to assess, help correct and improve movement, and educate our patients on what they can do to improve strength, mobility, and stability within...

  • Clinical Records

    4 weeks ago


    Kingston, Canada Providence Care Full time

    **Job Code: 8322** **Status**: Full Time **Location**: Providence Care Hospital **Union**: OPSEU 4104 Service Clerical **Wage**: $27.02 - $29.57 **Posting Period: July 12, 2023 - July 21, 2023** As an integral member of the department, the Clinical Records and Registration Clerk will represent the service in a professional manner, liaising with and...

  • Program Administrator

    14 hours ago


    Kingston, Canada Kingston Community Health Centres Full time

    **Title**: Program Administrator **Reports to**: Manager, Primary Care **Location**:Kingston, Ontario **Position Type**:Permanent - Full Time **Start Date**: As soon as possible **Salary**:$28.57 - $33.61 per hour Position Summary The Program Administrator is responsible for providing overall operational and administrative support in a primary care...


  • Kingston, Canada Queen's University Full time

    Clinical Practice Leader About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Clinical Extern

    2 days ago


    Kingston, Canada Kingston Health Sciences Centre Full time

    **Temporary** **Part-Time Positions (May 15 - August 31), Opportunity for Casual during the academic term** **Rotating Shifts**: 0700-1500, 0700-1900, 1500-2300, 1900-0700 **Pay**:$22-320 - $25.450 **Union**:CUPE **Location**: Kingston General Hospital Site **PRIMARY FUNCTION**: Under the direction of the Manager, Charge Nurse, Registered Nurse, or...

  • Research Assistant

    6 days ago


    Kingston, Canada Queen's University Full time

    Research Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Research Assistant

    6 days ago


    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...


  • Kingston, Canada Queen's University Full time

    Reporting to the Director, Employee Wellness Services, the Administrative Assistant performs a broad range of administrative, financial, and clerical duties to support the day-to-day function and various projects administered by Employee Wellness Services (EWS). The Administrative Assistant also facilitates communications with internal and external...

  • Clinical Counsellor

    3 days ago


    Kingston, Canada Addiction & Mental Health Services - KFLA Full time

    _We are seeking a Clinical Counsellor who is enthusiastic and passionate about opportunities to work with individuals in the community. Our Clinical Counsellor is a key member of many teams, including Counselling and Treatment. This role contributes to the support of our clients in providing invaluable services to individuals with addictions and/or mental...

  • Pharmacy Assistant

    2 days ago


    Kingston, Canada Ontario Medical Supply Full time

    Pharmacy Assistant, Specialty **Location**:Kingston, ON **Reports to**:Staff Pharmacist **No. of Positions**:1 **ATR #**: 4388 **Type**:Permanent, Full Time **Salary**:Hourly, commensurate with experience The Pharmacy Assistant, Specialty is primarily responsible for dispensary duties including prescription entry/processing, picking/packaging and shipping...


  • Kingston, Canada Limestone Analytics Full time

    **Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...