Wealth Admin Assistant, Summer 2023

2 weeks ago

Oshawa, Canada BMO Financial Group Full time

419 King Street West Oshawa Ontario,L1J 2K5

**As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference.** **You will be part of our campus program to gain the skills and knowledge needed to take on roles similar to the description listed below.

Our student experience is designed to integrate you to the BMO team from day one by adding value in the work you do. You will have the opportunity to participate in programs such as the Women in Technology Mentorship Program, BMO First Friend peer assignment, BMO Social Squad student-led activities, BMO U corporate learning platform and access to various Employee Resource Groups to further develop your network within BMO.

Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.
- Compiles, copies, sorts, and files records of office activities and business transactions.
- Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Prepares funding approval requests for department projects.
- Tracks, verifies, and processes department budget and capital expenditure invoices.
- Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
- Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
- Books travel arrangements and prepares itineraries for management.
- Answers central phone lines, responds to and resolves or escalates inquiries for resolution
- Processes modifications and updates to departmental procedures for manager’s approval, ensuring new information and procedures are provided to the team.
- Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime, sick, and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability.
- Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with mínimal interruptions to business operations.
- Completes standardized tasks under supervision.
- Performs initial problem solving within given rules/limits & escalates when required.
- Broader work or accountabilities may be assigned as needed.** Qualifications**:

- High school diploma or equivalent work experience.
- Certificate in Office Administration is desirable.
- Working knowledge of general office procedures.
- Working knowledge of office equipment, such as photocopiers and printers.
- General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
- Basic knowledge learned on the job.
- Verbal & written communication skills - Basic (in business environment).
- Organization skills - Basic (in business environment).
- Collaboration & team skills - Basic (in business environment).

**We’re here to help**

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

  • 2023 Summer Student

    7 days ago

    Oshawa, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Student Assistant

    7 days ago

    Oshawa, Canada City of Oshawa Full time

    **Job Snapshot**: **Employee Type**: - Temporary Full-Time- **Location**: Oshawa- **Job Type**: - Admin - Clerical- Government- **Experience**: - Not Specified- **Date Posted**: - 5/11/2023- A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities...

  • 2023 Summer Dvm Student

    4 weeks ago

    Oshawa, Canada VCA Animal Hospitals Full time

    **Summer DVM Student**: **Oshawa, ON**: Our **Veterinary Summer Student** position will provide you with invaluable insights into your career path post graduation. As a valued member of our team, you will develop practical and professional skills by working under a licensed veterinarian and/or registered technicians/technologists. You will be introduced to...

  • Temporary Labourer

    3 days ago

    Oshawa, Canada City of Oshawa Full time

    A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced its...

  • Summer Youth Coordinator-recreation

    4 weeks ago

    Oshawa, Canada City of Oshawa Full time

    **Job Snapshot**: **Employee Type**: - Temporary Part-Time- **Location**: Oshawa- **Job Type**: - Other- **Experience**: - Not Specified- **Date Posted**: - 5/17/2023- A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally...

  • Employment Resource Worker

    7 days ago

    Oshawa, Canada JHS Durham Full time

    The **John Howard Societ**y **of Durham Re**g**ion** has an exciting opportunity for you. If you are driven, can work in a fast-paced environment and have a passion to facilitate and support job seekers with resources to achieve employment goals and obtain the necessary skills for employment, we encourage you to apply. **Employment Resource Worker - Summer...

  • Assistant Maintenance Worker

    4 weeks ago

    Oshawa, Canada YMCA of Greater Toronto Full time

    Rate of Pay: $16.40 - Check out the YMCA’s total compensation package! Location: Oshawa YMCA Health & Fitness Centre Work Hours: 37.5 hours per week Employment Type: Contract Part Time Hourly (8 weeks) Number of Vacancies: 2 Anticipated Start Date: July 01, 2023 Deadline to Apply: May 31, 2023 at 5:00 PM **Be the Spark!** Join our Maintenance team,...

  • Summer Aquatic Program Coordinator

    24 hours ago

    Oshawa, Canada City of Oshawa Full time

    A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced its...

  • Developmental Service Worker

    3 weeks ago

    Oshawa, Canada DeafBlind Ontario Services Full time

    Developmental Service Worker - Summer Student Oshawa, ON, Canada Req #1424 Tuesday, April 23, 2024 Duration: 8 weeks, 35 hours per week DeafBlind Ontario Services supports people who are deafblind, as well as people who are Deaf, hard of hearing and non-verbal with a developmental disability. Specialized services are customized to each person’s...

  • Human Resources Assistant

    2 weeks ago

    Oshawa, ON, Canada Durham Children's Aid Society Recruiting Full time

    Human Resources Assistant, 8-Week Contract Through the Canada Summer Jobs Program, we are seeking one youth to work as a full-time Human Resources Assistant for an 8-week contract. The HR Assistant will work closely with our Compensation and HRIS specialist, Learning & Development Coordinator, and HR Coordinator. They will maintain training records in the...

  • Administrative Sales Assistant

    5 days ago

    Oshawa, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Executive Assistant

    4 weeks ago

    Oshawa, Canada Thompson & Pollock Wealth Inc Full time

    **Responsibilities**: - Manage and maintain the financial advisor’s schedule, including scheduling meetings, calls, and appointments - Creating Daily Overviews of Work - Coordinate travel arrangements and prepare itineraries for the financial advisor - Prepare and process new account paperwork and manage the account opening process - Regular Follow-Up...

  • Resource Staff

    4 weeks ago

    Oshawa, Canada Umbrella Central Daycare Services Full time

    **Position**:Resource Staff - Assistant Teacher - supporting children one on one with behavioral or medical needs **Courtice - **Worden Public School -7:30am - 9:00am **Oshawa - **Sunset Heights Public School - 2:00pm - 6:00pm - **OR**_ **Courtice - **Worden Public School -7:30am - 9:00am **Oshawa -** Walter E Harris Public School - 2:00pm -...

  • Summer Driver

    3 days ago

    Oshawa, ON, Canada CANADA CARTAGE Full time

    An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most...

  • Summer Driver

    3 days ago

    Oshawa, ON, Canada CANADA CARTAGE Full time

    An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most...

  • Summer Driver

    3 days ago

    Oshawa, ON, Canada CANADA CARTAGE Full time

    An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most...

  • 2023 Spring/summer Co-op

    5 days ago

    Oshawa, Canada General Motors Full time

    General Motors is transforming the future of mobility - and the Canadian Technical Centre (CTC) is at the forefront of that transformation. We are a diverse team of agile and innovative thought leaders who are passionate about developing key technologies and products that will help achieve GM's vision of a world with Zero Crashes, Zero Emissions and Zero...

  • Temporary Culture Services Assistant

    3 days ago

    Oshawa, Canada City of Oshawa Full time

    A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the _**_City of Oshawa_**_ is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and co-operative partnerships have enhanced its...

  • Recreational Office Assistant

    4 weeks ago

    Oshawa, Canada Gemini Gymnastics Full time

    Wanted: Positive people! - Are you friendly, energetic, and reliable? Have a habit of always being on time? Do you love to work with kids? If this sounds like you then send me your resume! - We are looking to add to our team of Office Staff, this is a part-time or full time job. - Any Canidate must work closely with the Recreational Director (Hayley), the...

  • Patient Porter

    4 weeks ago

    Oshawa, Canada Lakeridge Health Full time

    **CUPE** - Job Title:_ Patient Porter - Status:_ Temporary Part Time - Department:_ Diagnostic Imaging - Admin - Program:_ Diagnostic Imaging Services 8/4 Hour Shifts, Days/Evenings/Nights/Weekends Schedule (Subject to Change) - Location:_ Lakeridge Health Oshawa - Wage Schedule:_ $25.760 - $26.380 per hour - CUPE:_ 2300002999 This position is open to all...