Administrative Assistant

4 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Mon - Fri, 8:30 am - 4:30 pm

**Education Level**
2 year Community College diploma in Office Administration or related field of study

**Career Level**
Requires 2 years of relevant experience.
- McMaster is recognized as a global leader in research intensive programs as well as innovative teaching and experience-based learning. The McMaster Indigenous Research Institute (MIRI) is committed to showcasing innovative Indigenous research and supporting Indigenous undergraduates through professional advocacy and research mentorship. A unique place to work, learn and grow, MIRI expands the concept of community engagement and addresses emerging challenges with a collaborative approach._
- Based within McMaster, this is your opportunity to be a part of MIRI’s longstanding commitment to initiatives in Indigenous research and education. This is also your opportunity to support MIRI’s exciting flagship projects, an Indigenous Undergraduate Summer Research program called, IndigiNerds, Indigenous Research Day and our Prison Education Project. MIRI also works with Indigenous initiatives across the McMaster community including the new Indigenous Studies Department, Indigenous Student Services, the Indigenous Education Council, Indigenous Healthy Learning Lodge, and the Feast Centre for Indigenous STBBI Research._
- Under the supervision of MIRI’s Director, you will provide administrative support to projects and initiatives at MIRI identified by the Director in consultation with MIRI stakeholders, in addition to coordinating the day-to-day operations of MIRI and helping to increase its profile._

Organize and perform a range of administrative duties that require a thorough understanding of established functions, policies, and procedures

Duties and Responsibilities:

- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports and publications.
- Provide policy and procedure information to others.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Write a variety of formal notes and records such as meeting minutes.
- Update and maintain information on websites and social networks.
- Format, word process, edit, and proofread a variety of documents and materials.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
- Provide orientation and show procedures to others.

Qualifications:

- 2 year Community College diploma in Office Administration or related field of study.
- Requires 2 years of relevant experience

**_ Additional Information:_**
- _IndigiNerds co-planning and delivery._
- _Coordinating the day-to-day schedules, activities, materials, office procedures and follow-up items of the MIRI._
- _Ordering and organizing office and kitchen supplies_
- _Attending meetings for the MIRI planning and providing administrative support to the Director and Assistant Director as needed (i.e. zoom hosting, expense reports, notetaking, and information sharing on MIRI and IEC activities)_
- _Determining logístical details and activities for MIRI and related events, including producing & distributing invitations and promotional materials, coordinating RSVPs, booking space, arranging travel, catering, greeting guests, other follow up activities_
- _Increase profile of MIRI_
- Please note that McMaster University hires based on skills, ability and qualifications. However, in support of our hiring practices highlighted within the Indigenous Strategic Directions document, qualified Indigenous applicants will be given priority_

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The div

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday - Friday; 8:30 AM - 4:30 PMEducation Level2 year Community College diploma in Office Administration or related field of study.Career LevelRequires 4 years of relevant experience.Aministrative AssistantJD#: JD00643Project Description:The School of Nursing requires an Administrative Assistant (III) to provide administrative support to the...

  • Administrative Assistant

    6 days ago

    Hamilton, Canada McMaster University Full time

    **Schedule** - Monday-Friday 8:30 am-4:30 pm **Education Level** - Post-secondary education or equivalent experience - Office administration and financial management training **Career Level** - 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a post-secondary educational setting) -...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Canada Heddle Marine Service Inc Full time

    **Position Summary**: We are seeking a highly organized and detail-oriented Administrative Assistant to support our Procurement Department by providing administrative and clerical assistance. This role requires a proactive individual who can handle multiple tasks simultaneously and communicate effectively with various stakeholders. **Responsibilities**: -...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada Miska Trailers Full time

    Miska Trailer Factory Position**:Administrative Assistant** Shift: Monday to Friday from 8:00 am to 5:00 pm AND / OR Tuesday, Thursday, Friday from 8 am to 5pm, Wednesday from 8 am to 7 pm, and Saturday from 8 am to 3 pm Administrative Department - shifts may vary Monday to Saturday Are you looking to work in a well-established organization that is a...

  • Administrative Assistant

    22 hours ago

    Hamilton, Canada Miska Trailers Full time

    Miska Trailer Factory Position**:Administrative Assistant** Shift: Monday to Friday from 8:00 am to 5:00 pm AND / OR Tuesday, Thursday, Friday from 8 am to 5pm, Wednesday from 8 am to 7 pm, and Saturday from 8 am to 3 pm Administrative Department - shifts may vary Monday to Saturday Are you looking to work in a well-established organization that is a...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Hamilton (specifically Mount Hope and Cambridge). - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team...

  • Administrative Assistant

    4 hours ago

    Hamilton, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an Administrative Assistant as well as Hostesses/Reception Desk Attendee for their New Home Builder Sales Office in Hamilton (specifically Mount Hope and Cambridge). - Excellent Presentation Skills with a Positive Attitude - Punctual, Professional, Courteous, Outgoing & Energetic with the ability to work in a Team...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Administrative Assistant** **Faculty of Health Sciences - Faculty Secretariat** McMaster University's Faculty of Health Sciences (FHS) is unique as the only Canadian university that combines, in one Faculty, schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, bachelor of health sciences,...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    Schedule Monday-Friday 8:30 am4:30 pmEducation Level Postsecondary education or equivalent experience Office administration and financial management trainingCareer Level 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a postsecondary educational setting) Project management Financial...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday-Friday 8:30-4:30, 35 hours/weekEducation Level2 year Community College diploma in Office Administration or related field of studyCareer LevelRequires 5 years of relevant experience, including one year of supervisory experienceShould the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada Hamilton Diocese Full time

    Administrative Assistant - Chancery OfficeAbout the Job:The Roman Catholic Diocese of Hamilton, established in 1856, is the second largest diocese in English speaking Canada and serves the needs of more than 626,000 Roman Catholics, throughout Southwestern Ontario. Reporting to the Chancellor's Office, the Chancery Office in Hamilton is looking for a...

  • Administrative Assistant

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world’s top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We’re home to some of the best minds and laboratories in the country, with research income...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Ontario Bariatric Network Full time

    Administrator, Medical and Surgical Programs. The position is a full-time position and on site. **Duties include**: - Providing support to the team - Preparing meeting material - Assisting with preparation of educational, research or program material - Assist with budget preparation - Assist with the accreditation process - Manage website updates - Minute...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon to Fri 830-430 **Education Level** Post Secondary Education in Administration or Human Resources **Career Level** 3 to 5 years of experience **Hourly Rate** Band G Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...

  • Administrative Assistant

    1 week ago

    Hamilton, Canada MNP Full time

    Job Details Description Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.  Make an impact with our Consumer Insolvency team as an Administrative Assistant. This diverse team of professionals assists Canadians...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world's top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We're home to some of the best minds and laboratories in the country, with research income and...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Hamilton, St. Catharines, Barrie, or London, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in one of the Hamilton, St. Catharines, Barrie or London, ON offices. The Administrative Assistant will contribute to the smooth and effective operation of our office, as...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada McMaster University Full time

    ScheduleMonday-Friday 8:30-4:30, 35 hours/weekEducation Level2 year Community college diploma in Office Administration or related field of study.Career LevelRequires 4 years of relevant experience.Administrative Assistant (III)JD00643Unit/Project Description: The Undergraduate Medical Education (UGME) Program is a three-year, multi-campus program. The...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Anglican Diocese of Niagara Full time

    The Anglican Diocese of Niagara is seeking a full-time administrative assistant to provide comprehensive organizational, policy, and communications support for the planning and implementation of its various ministries, programs, events, and governance work. **Primary Responsibilities**: - Provide administrative support to the Executive Officer & Secretary...