Administrative Assistant

7 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
Mon - Fri, 8:30 am - 4:30 pm

**Education Level**
2 year Community College diploma in Office Administration or related field of study

**Career Level**
Requires 2 years of relevant experience.
- McMaster is recognized as a global leader in research intensive programs as well as innovative teaching and experience-based learning. The McMaster Indigenous Research Institute (MIRI) is committed to showcasing innovative Indigenous research and supporting Indigenous undergraduates through professional advocacy and research mentorship. A unique place to work, learn and grow, MIRI expands the concept of community engagement and addresses emerging challenges with a collaborative approach._
- Based within McMaster, this is your opportunity to be a part of MIRI’s longstanding commitment to initiatives in Indigenous research and education. This is also your opportunity to support MIRI’s exciting flagship projects, an Indigenous Undergraduate Summer Research program called, IndigiNerds, Indigenous Research Day and our Prison Education Project. MIRI also works with Indigenous initiatives across the McMaster community including the new Indigenous Studies Department, Indigenous Student Services, the Indigenous Education Council, Indigenous Healthy Learning Lodge, and the Feast Centre for Indigenous STBBI Research._
- Under the supervision of MIRI’s Director, you will provide administrative support to projects and initiatives at MIRI identified by the Director in consultation with MIRI stakeholders, in addition to coordinating the day-to-day operations of MIRI and helping to increase its profile._

Organize and perform a range of administrative duties that require a thorough understanding of established functions, policies, and procedures

Duties and Responsibilities:

- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports and publications.
- Provide policy and procedure information to others.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Write a variety of formal notes and records such as meeting minutes.
- Update and maintain information on websites and social networks.
- Format, word process, edit, and proofread a variety of documents and materials.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
- Provide orientation and show procedures to others.

Qualifications:

- 2 year Community College diploma in Office Administration or related field of study.
- Requires 2 years of relevant experience

**_ Additional Information:_**
- _IndigiNerds co-planning and delivery._
- _Coordinating the day-to-day schedules, activities, materials, office procedures and follow-up items of the MIRI._
- _Ordering and organizing office and kitchen supplies_
- _Attending meetings for the MIRI planning and providing administrative support to the Director and Assistant Director as needed (i.e. zoom hosting, expense reports, notetaking, and information sharing on MIRI and IEC activities)_
- _Determining logístical details and activities for MIRI and related events, including producing & distributing invitations and promotional materials, coordinating RSVPs, booking space, arranging travel, catering, greeting guests, other follow up activities_
- _Increase profile of MIRI_
- Please note that McMaster University hires based on skills, ability and qualifications. However, in support of our hiring practices highlighted within the Indigenous Strategic Directions document, qualified Indigenous applicants will be given priority_

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The div

  • Administrative Assistant

    1 month ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Position Details**: **Posting #**: 29693 **Department**:St. Joseph's Healthcare Foundation **Employee Type**:Temporary, Full Time **If Temporary, Number of Weeks**:14 months **Union**:Non-Union **Openings Remaining**:1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days **Shift**: 7.5 hour **This position may be scheduled at any of the...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Heddle Marine Service Inc Full time

    **Position Summary**: We are seeking a highly organized and detail-oriented Administrative Assistant to support our Procurement Department by providing administrative and clerical assistance. This role requires a proactive individual who can handle multiple tasks simultaneously and communicate effectively with various stakeholders. **Responsibilities**: -...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** - Monday-Friday 8:30 am-4:30 pm **Education Level** - Post-secondary education or equivalent experience - Office administration and financial management training **Career Level** - 5 years of experience in providing a full range of executive support to senior leader or administrator (preferably in a post-secondary educational setting) -...

  • Administrative Assistant

    3 months ago

    Hamilton, Canada DBK Accounting Professional Corporation Full time

    Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative support and managing client contact in a small professional service environment in our Hamilton Office. As the first point of contact when entering the office or calling in by phone, the Administrative Assistant will be an integral part of client...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Miska Trailers Full time

    Miska Trailer Factory Position**:Administrative Assistant** Shift: Monday to Friday from 8:00 am to 5:00 pm AND / OR Tuesday, Thursday, Friday from 8 am to 5pm, Wednesday from 8 am to 7 pm, and Saturday from 8 am to 3 pm Administrative Department - shifts may vary Monday to Saturday Are you looking to work in a well-established organization that is a...

  • Administrative Assistant

    7 months ago

    Hamilton, Canada McMaster University Full time

    At McMaster our purpose is the discovery, communication, and preservation of knowledge. Ranked as one of the world’s top 75 universities, McMaster University is known for teaching and research excellence and our research strength is one of our most prized assets. We’re home to some of the best minds and laboratories in the country, with research income...

  • Administrative Assistant

    2 months ago

    Hamilton, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    beBee Professionals is seeking a highly skilled and organized Administrative Assistant to join our team in Hamilton, Canada. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key...

  • Administrative Assistant

    1 month ago

    Hamilton, Canada Air Liquide Full time

    **About Us** A world leader in gases, technologies and services for Industry and Health. Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders. Join us for a stimulating experience! **How will you CONTRIBUTE and...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Bayshore HealthCare Full time

    Are you a master multi-tasker with excellent communication skills and an upbeat attitude? Then this may be the role for you! The Administrative Assistant, under the direction of the Branch Manager, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Air Liquide Full time

    **About Us** A world leader in gases, technologies and services for Industry and Health. Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders. Join us for a stimulating experience! **How will you CONTRIBUTE and...

  • Clinical Administrative Assistant

    3 months ago

    Hamilton, Canada Good Shepherd Centres Full time

    **Hours**: This is a dual role, standard hours 37.5 hours per week. Administrative Assistant shifts 7.5 hours. Join Our Team as a Clinical Administrative Assistant at Good Shepherd - **MEN'S CENTRE - Transitional Beds Program. **If you're passionate about helping others and Ready to take your career to the next level while making a real difference in our...

  • Business Administrative Assistant

    2 months ago

    Hamilton, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    We are seeking a highly skilled Business Administrative Assistant to join our team at beBee Professionals in Hamilton. As a Business Administrative Assistant, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Golden Horseshoe Appraisals Inc. Full time

    **Job description** Well established (40+ years) Hamilton based appraisal firm is looking for an administrative assistant. We are looking to implement a hybrid work model in the next few months with future plans to work completely remote. Full Time Monday to Friday 8:30am to 4:30pm $21 to $23 per hour to start On a bus route and free private parking...

  • Administrative Assistant- Hamilton

    6 months ago

    Hamilton, Canada CBI Health Full time

    As an Administrative Assistant within CBI Home Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout the Hamilton and surrounding area. This position is based in our** Hamilton office** and is a** full-time, in office** position working with a great team. Your...

  • Administrative Assistant

    4 months ago

    Hamilton, Canada A.T. McLaren Limited Full time

    **About us**: A.T. McLaren Limited is a Hamilton, Ontario based surveying firm, that specializes in legal and engineering surveys. We have been providing diverse products to a community of property owners, builders, developers and government agencies for over 60 years within the Hamilton-Wentworth, Halton, Niagara, Brant, and Peel regions. Our team consists...

  • Administrative Assistant

    4 months ago

    Hamilton, Canada A.T. McLaren Limited Full time

    **About us**: A.T. McLaren Limited is a Hamilton, Ontario based surveying firm, that specializes in legal and engineering surveys. We have been providing diverse products to a community of property owners, builders, developers and government agencies for over 60 years within the Hamilton-Wentworth, Halton, Niagara, Brant, and Peel regions. Our team consists...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Mabel's Labels Full time

    Mabel’s Labels is the leading provider of personalized kids’ labels to families across North America. Our mission is to delight our customers and community, make their lives easier and keep them connected to what they value the most. For the last 20 years, we’ve been selling durable and waterproof peel-and-stick labels to parents who want to avoid...

  • Administrative Assistant

    2 months ago

    Hamilton, Canada Paramount Safety Consulting Inc. Full time

    Paramount Safety Consulting Inc. is a professional Health and Safety Consulting firm celebrating its 10th year anniversary. We are in the Mountain Business District Nebo Road Hamilton, Ontario. If you are energetic, positive, and professional then we would like for you to join our family of dedicated professionals. Excellent communication skills and a...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Dr Badawi's Office Full time

    **Company description** Medical office for a family physician located in the east-end of Hamilton **Job description** **Job Types**: Full-time, Part-time **Salary**: From $18.00 per hour **Benefits**: - On-site parking Schedule: - Monday to Friday - No weekends **Education**: - Secondary School (preferred) **Experience**: - administrative...

  • Administrative Assistant

    3 months ago

    Hamilton, Canada A.T. McLaren Limited Full time

    **About us**: A.T. McLaren Limited is a Hamilton, Ontario based surveying firm, that specializes in legal and engineering surveys. We have been providing diverse products to a community of property owners, builders, developers and government agencies for over 60 years within the Hamilton-Wentworth, Halton, Niagara, Brant, and Peel regions. Our team consists...