Administrative Officer, Academic

2 weeks ago

Red Deer, Canada Red Deer College Full time

Position Information

**Position Title**
- Administrative Officer, Academic (School of Health and Wellness)**Position Summary**
- The School of Health and Wellness is welcoming you to our team as the permanent full-time Administrative Officer, Academic.
- The Administrative Officer, Academic acts as the administrative support to the Dean, Associate Deans, and Academic Operations Manager (Leadership Team) for the designated School and is accountable for coordinating the activities of the academic office. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the designated School.- The incumbent will have a genuine appreciation for and demonstrated understanding of protocol, discretion and professionalism. The Administrative Officer, Academic will have the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. The incumbent must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times. The incumbent is expected to take initiative and responsibility for their daily workload. Knowing the priority and urgency of the meetings, projects, and day-to-day responsibilities is key. This position will provide coverage for the Program Assistants in Schools, as necessary.**Position Responsibilities**

**Correspondence Management**:

- Creates, distributes and maintains correspondence and/or documentation on behalf of the Dean/Associate Deans (e.g. separations, agreements, letters of recommendation, grade advances, 4.5% educational increases, etc.)
- Prepares, gathers, and relays confidential information and material on a regular basis.

**Hiring, Onboarding and Exiting Processes**:

- Creates and uploads job postings and required documentation to PeopleAdmin.
- Facilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources required.
- Coordinates school specific onboarding for new staff and faculty by providing the required handbooks/manuals and booking required meetings/training.
- Ensures new staff and faculty have access to resources, tools, and working spaces required.
- Ensures exit procedures are followed to ensure the appropriate collection and tracking of information.

**Calendar Management and Leadership Team Support**:

- Manages the extensive and constantly changing schedule for the Dean and Associate Dean(s) as appropriate; books and responds to meeting requests, handles scheduling conflicts, etc.
- Makes decisions within guidelines in the absence of the Dean and Academic Operations Manager such as determining if an issue needs to be forwarded to an Associate Dean, needs to wait for the Dean or Academic Operations Manager’s return, or can be dealt with by another Senior Administration member.
- Organizes travel arrangements and course/conference registrations for the leadership team members.
- Provides assistance to school projects or committees that are chaired by the Dean; providing all aspects of meeting logistic support.
- Provides administrative support to School Council and School Advisory Team.
- Organizes special events as required by the School office which includes booking facilities, catering, scheduling participants, etc.
- Prepares purchasing card statements and expense claims for the school leadership.

**Faculty and Staff Performance Process and Timelines**:

- Coordinates and acts as a resource for the faculty evaluation, continuous appointment, and staff performance appraisal processes for the School as per RDP policy and practice, in consultation with the Dean and/or Associate Deans.

**Other assigned duties include (but are not limited to)**:

- Assists in the inventory, sign-out, and allocation of school hardware and equipment.
- Coordinates office allocations, moves and equipment needs in consultation with the Leadership Team and Campus Management.
- Maintains a comprehensive administrative filing system for the School’s Administrative Office in accordance with the RDP records management and FOIP principles and ensures records are managed and archived.
- Manages and distributes incoming and outgoing internal and external mail.
- Tracks, orders, and monitors office supply spending/budget.

**Required Qualifications**
- Two (2) years of post-secondary training or completion of a community college certificate such as Administrative Professional Certificate, Business Administration Diploma, Legal Assistant Diploma or equivalent
- Previous 3-5 years of relevant experience working with an executive office team ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
- High level of expertise in all areas of modern office practice and procedures
- Demonstrated customer service and receptions skills, creating a welcoming environment
-

  • Work Integrated Learning Administrative Officer

    3 days ago

    Red Deer, Canada Red Deer College Full time

    Position Information **Position Title** - Work Integrated Learning Administrative Officer**Position Summary** - Are you looking for a position where you can make a difference for students? The team at Career Education and Experience Development welcomes you to join them in a term position until June 30, 2025. This is a great opportunity to be a part of a...

  • Work Integrated Learning Administrative Officer

    1 day ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: - The start date for this position can be negotiated and will be dependent upon operational needs. - This position is contingent on conditional funding and does not qualify for conversion under the Terms and Conditions of Employment. **Posting Details**: Position Information **Position Title** - Work...

  • Administrative Officer

    1 day ago

    Red Deer, Canada Mammoth Graphics 2020 Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - or equivalent experience **Work setting**: - Urban area - Engineering firm **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Student Records Officer

    10 hours ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: - This position is contingent on conditional funding and does not qualify for conversion under Terms and Conditions of Employment. **Posting Details**: Position Information **Position Title** - Student Records Officer - Term-Certain**Position Summary**Position Responsibilities** - Update academic...

  • Operations and Administration Manager

    4 days ago

    Red Deer, Canada Signet Monitoring and Analysis Full time

    **Office Administration/Accounts Receivable,** Signet Monitoring & Analysis provides emission testing, vibration analysis services, and Reliability Engineering to help our customers achieve the most out of their equipment. Our machinery reliability services and emissions testing capabilities provide unbiased recommendations based on vibration measurements,...

  • Administrative Assistant

    10 hours ago

    Red Deer, Canada ProTorque Energy Canada Ltd. Full time

    **Job description - Administrative Assistant (Red Deer)** **Who We Are**: ProTorque Energy Canada Ltd. is a progressive Tubular Running Service company serving the Canadian Oil & Gas Industry since 2004. As an industry leader, ProTorque is continually implementing the latest advancements in tubular running technologies, providing greater value to our...

  • Office and Human Resources Administrator

    2 weeks ago

    Red Deer, Canada Paladin Security Full time

    Office and Human Resources Administrator **Office Functions** - Provide front of office support including first point of contact for all individuals coming into the office - Ensure visitors follow sign-in procedures - Maintain effective communication, information flow, and rapport between all team members in Lethbridge and Calgary - Administer and manage...

  • Office and People and Culture

    4 days ago

    Red Deer, Canada Paladin Security Full time

    Office and People and Culture (HR) Administrator **Office Functions** - Provide front of office support including first point of contact for all individuals coming into the office - Ensure visitors follow sign-in procedures - Maintain effective communication, information flow, and rapport between all team members in Lethbridge and Calgary - Administer and...

  • Scheduling Coordinator

    1 day ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: - The term of this position is from May 13, 2024 - May 9, 2025 or until the permanent incumbent returns. **Posting Details**: Position Information **Position Title** - Scheduling Coordinator**Position Summary** - Do you have experience with timetables and data analysis? Are you looking to join a team...

  • Scheduling Coordinator

    24 hours ago

    Red Deer, Canada Red Deer College Full time

    Position Information **Position Title** - Scheduling Coordinator**Position Summary** - Do you have experience with timetables and data analysis? Are you looking to join a team that embodies Red Deer Polytechnic values? The Enrolment Management team welcomes you to their team as a permanent part-time Scheduling Coordinator. - The Scheduling Coordinator is...

  • administrative assistant

    Found in: Talent CA 2 C2 - 2 weeks ago

    Red Deer, Canada Compass Geomatics Ltd. Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsGeneral office occupations and clerical servicesWork settingOilfield construction industryPrivate sector land surveying...

  • administrative assistant

    Found in: Talent CA 2 C2 - 2 weeks ago

    Red Deer, Canada Compass Geomatics Ltd. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsGeneral office occupations and clerical servicesWork settingOilfield construction industryPrivate sector land surveying...

  • Administrative Assistant

    7 days ago

    Red Deer, Canada Tornado Global Hydrovacs Full time

    **JOB TITLE: Administrative Assistant** **Department**: Administration **Date Last Updated**: May 2023 **Job Objectives**: Tornado is seeking a dynamic new member for our administrative team. The full-time Administrative Assistant is a key member of the team, assisting in Accounting and other administrative functions and providing administrative support...

  • Administrative Assistant

    24 hours ago

    Red Deer, Canada Russel Metals Full time

    **Reasons to Join Our Team!** - Competitive base salary - Benefits program - Pension plan - Development and Growth Opportunities - Various incentive and recognition programs - Bonuses Alberta Industrial Metals, a division of Russel Metals Inc. is currently seeking an individual for the position of **Administration Assistant **in our **Red Deer, AB**...

  • Office Administrative Assistant

    4 days ago

    Red Deer, Canada Lina's Asian Massage Center Ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: Experience an asset **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Plan, develop and implement recruitment strategies - Schedule and confirm appointments - Manage contracts - Answer telephone and relay telephone...

  • administrative assistant

    Found in: Talent CA 2 C2 - 1 week ago

    Red Deer, Canada Nurturing Minds Daycare & OSC Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Train other workersRecord and prepare minutes of meetings, seminars and conferencesAnswer electronic enquiriesOversee the preparation of reportsProvide customer serviceMaintain and manage digital...

  • office administrative assistant

    Found in: Talent CA 2 C2 - 1 day ago

    Red Deer, Canada Lina's Asian Massage Center Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksArrange and co-ordinate seminars, conferences, etc.Plan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesComputer and technology knowledgeMS...

  • administrative assistant

    Found in: Talent CA 2 C2 - 5 days ago

    Red Deer, Canada Nurturing Minds Daycare & OSC Inc. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Train other workersRecord and prepare minutes of meetings, seminars and conferencesAnswer electronic enquiriesOversee the preparation of reportsProvide customer serviceMaintain and manage digital databaseSupervise office and...

  • office administrative assistant

    Found in: Talent CA 2 C2 - 1 week ago

    Red Deer, Canada Lina's Asian Massage Center Ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: Experience an assetTasksArrange and co-ordinate seminars, conferences, etc.Plan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer...

  • office administrative assistant

    Found in: Talent CA 2 C2 - 16 hours ago

    Red Deer, Canada Lina's Asian Massage Center Ltd. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Plan, develop and implement recruitment strategiesSchedule and confirm appointmentsManage contractsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesComputer and technology knowledgeMS ExcelMS...