Office and Human Resources Administrator

3 weeks ago

Red Deer, Canada Paladin Security Full time

Office and Human Resources Administrator
**Office Functions**
- Provide front of office support including first point of contact for all individuals coming into the office
- Ensure visitors follow sign-in procedures
- Maintain effective communication, information flow, and rapport between all team members in Lethbridge and Calgary
- Administer and manage inbound/outbound mail, including priority post, packages, courier services and accounts payable to our head office
- Book maintenance appointments for fleet vehicles
- Order office supplies and ensure supply area is stocked and monitored
- Provide clerical support as needed including, but not limited to the Executive team, Client Service Managers and the People and Culture team such as filing, coordinating appointments and arranging meetings

**Recruitment Functions**
- Full cycle recruitment including posting jobs on the Paladin website and on external recruitment sites when provided staffing requests
- Review each applicant’s eligibility for hire
- Administer English proficiency exams to applicants before their interview
- Send new hire paperwork and organize onboarding training and orientation
- Conduct reference checks
- Manage the uniform process and inventory for new and existing staff
- Support the People and Culture team during career fairs and open house interview days

**Human Resources functions**
- Responsible for all administrative functions; file management and completion, data entry, immunization records and general inquiries to the department
- Ensuring 100% accuracy while uploading electronic files and filing physical copies
- Responsible for new employee photo collection and upload, with monthly audits to ensure all employee files have photos
- Monitor employee licensing and training, responsible for notifying Client Service Mangers and Portfolio Resource Coordinators of expiries
- Manage, administer and track employee purchase orders
- Other duties as required

**QUALIFICATIONS**
- Must possess a High School Diploma; Post-secondary education in a related field is an asset
- Excellent written and oral skills in English, with the ability to effectively communicate with all levels of management
- Strong computer skills; including Word, Excel, PowerPoint and Outlook
- Able to work effectively and efficiently in a deadline driven environment
- Strong time management, multitasking, problem solving, team work and organizational skills
- Must be outgoing, sociable, adaptable, and detail oriented
- Must have a strong propensity to detail
- Prior experience in Human Resources is considered an assest
- Must have prior experience in an adminstrative capacity

The Office and People and Culture (HR) Administrator is the first point of interaction with clients and employees. They will be responsible for the office administration and People and Culture (HR) support for Paladin Security’s Southern Alberta operations, located out of Red Deer, Alberta. This is a hands-on role that will require an individual who is a self-starter with a propensity to detail and a proven track record of working in a team dynamic environment while delivering exceptional customer service to both clients and staff. This role with work closely with the Regional Manager, People and Culture in Calgary and the Director, People and Culture to ensure that we are following best practices to provide the utmost service possible to our greatest resource, our people. Please note, there will not be options to work remotely in this role and has office hours of Monday - Friday, 8:30am - 5:00pm.

Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

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