Facilities/events Coordinator

6 months ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.

The Facilities Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.

WHAT YOU’LL DO
Complete room setups and teardowns by arranging furniture.
Provide coordination and support events, meeting and conference facilities as required.
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events, reception, and building operations.
Actively support an environment of teamwork, co-operation, performance excellence, and personal success.
Conduct daily walkthroughs to ensure clean and organized office.
Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.
Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with mínimal disruption.
Assist in the procurement of vendors and services as required.
**Coordinate the delivery of site amenities which may include**: fitness, food services, massage, transportation, support moves as required and act as the site key point of contact.
Provide coordination and support events, meeting and conference facilities as required.
**Other duties that may include but are not limited to**: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support.
Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events, reception, and building operations.
Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
Deliver an exceptional quality of service, as reflected by client feedback.
Coordinate site operations in accordance with all agreed policies, procedures and contract scope.

WHAT WE’RE LOOKING FOR
Prior experience in facilities, property management, hospitality or related field preferred.
Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
Proficiency in a range of information technology tools and platforms.
Excellent communication, organization and problem solving skills.
Ability to work independently with little supervision and effectively deal with stressful situations.
Self-motivated; confident, energetic and flexible.
Capable of lifting and moving furniture

WHAT’S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our

  • Facilities and Events Coordinator

    3 weeks ago

    Toronto, Ontario, Canada York University Full time

    Purpose: At York University, we are seeking an experienced Facilities and Events Coordinator to assist with the setup and delivery of events, audio-visual, and general office operations. The ideal candidate will have a high school diploma, plus related training in customer service and/or food service and events industry. Key Responsibilities:    •...

  • Event Coordinator

    6 months ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    Job OverviewWe are seeking an experienced Event Coordinator to join our team at Canada Inc. (Platinum Events). The successful candidate will be responsible for coordinating and executing various events, including exhibitions, conferences, and fundraising activities.Salary InformationThe estimated annual salary for this position is $65,000 - $85,000 CAD,...

  • Facilities Coordinator for Event Management and Facilities Operations

    2 weeks ago

    Toronto, Ontario, Canada CIS Ontario Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator for Event Management and Facilities Operations to join our team at University of Toronto Schools (UTS). The successful candidate will play a critical role in supporting the school's events and facilities needs, ensuring seamless execution and exceptional customer...

  • Facilities & Events Services Officer

    3 months ago

    Toronto, Canada U of T Schools Full time

    **Igniting Minds to Create Meaningful Impact in the World** Join us at University of Toronto Schools (UTS), where we ignite the brightest minds and help our students shape a better world. Established in 1910 by the University of Toronto, UTS continues to pursue excellence in teaching and learning through our affiliation with Canada’s top-ranked...

  • Corporate Events

    3 months ago

    Toronto, Canada HomeEquity Bank Full time

    WHO WE ARE HomeEquity Bank is a Schedule 1 Canadian chartered bank and the leading national provider of reverse mortgages, with a growing portfolio. As the only bank solely dedicated to serving homeowners 55 and up, we’re passionate about helping Canadian homeowners live retirement on their terms. We live that commitment every day, with a range of reverse...

  • Event Planning Specialist

    4 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    Responsibilities:Administrative TasksManage financial transactions and keep track of expenditures.Develop and implement risk management strategies to ensure the success of events.Event PlanningDevelop and promote conference and meeting services or special events to attract clients.Plan and coordinate logistics for events, including media and public relations...

  • Facilities & Events Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada CIS Ontario Full time

    OverviewUniversity of Toronto Schools is seeking a skilled Facilities & Events Services Officer to join their team. This role involves managing and coordinating facilities and events support for the school's programs and activities.

  • Events Coordinator

    8 months ago

    Toronto, Canada Queen's University Full time

    Events Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction,...

  • Facilities & Events Services Officer

    3 months ago

    Toronto, Canada CIS Ontario Full time

    Full-Time (%FTE) Bargaining Unit Position Igniting Minds to Create Meaningful Impact in the World Join us at University of Toronto Schools (UTS), where we ignite the brightest minds and help our students shape a better world. Established in by the University of Toronto, UTS continues to pursue excellence in teaching and learning through our...

  • Event Coordinator

    5 months ago

    Toronto, Canada Compass Group Full time

    **Location: Toronto** You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Events Coordinator

    8 months ago

    Toronto, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Facilities & Events Assistant

    6 months ago

    Toronto, Canada York University Full time

    Purpose: To assist with setup and delivery of events, audio-visual, and general office. Education: High School Diploma, plus related training in customer service and/or food service and events industry. Experience: Minimum 1 year related experience in customer service and/or food service and events industry. Skills: Excellent customer service and...

  • Catering Event Manager

    6 months ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. What's in it for...

  • Facility Coordinator

    3 months ago

    Toronto, Canada Exhibition Place Full time

    **Job Type**: Permanent **Hours of work**: 35 hours/Week **Salary Range**: $73,055.00 to $92,323.00 Annually **Posting Date**: August 21, 2024 **Closing Date**: September 4, 2024 **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and...

  • Facility Coordinator

    2 months ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Facility Coordinator

    3 months ago

    Toronto, Canada Board Of Governors of Exhibition Place Full time

    **About Us**: Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture and tourism. Located at Exhibition Place is the award-winning Enercare Centre,...

  • Event Manager for Platinum Events

    2 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    At Canada Inc. (Platinum Events), we are seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for the overall planning and execution of events.Estimated Salary: $60,000 - $80,000 per yearThis role involves overseeing all aspects of event management, including budgeting, vendor selection, and logistics. You will...

  • Marketing Specialist

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    We are seeking a Marketing Coordinator at Millennial Events.About the RoleThis is a permanent position, working 30 hours per week. The job involves coordinating special publicity events and promotions, as well as assisting in the preparation of brochures, reports, and other materials.Key ResponsibilitiesAct as a spokesperson for the organization and initiate...

  • Venue Coordinator

    6 months ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **DESIGN EXCHANGE** **VENUE SUPERVISOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros in the newly...