Academic Officer, Graduate Studies
2 weeks ago
Title under review
The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
**About the faculty/service**: Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
**Position purpose**:
Reporting to the Academic Services Supervisor, Coordinates and performs the main tasks related to academic activities for programs in accordance with the academic regulations of the Faculty and the University. Provides courteous, timely and accurate service that projects a positive image of the University of Ottawa to all clients and contributes to an enriched student experience.
**In this role you will**:
**Admissions**:
Oversee the admission process for programs under the incumbent’s responsibility. This includes developing, evaluating and providing front-line services and information for potential students in order to determine needs and advise them on program options, admission scholarships and admission requirements based on their previous education and career goals.
Analyze and prepare admission files according to University requirements and ensure all conditions are met. Check accuracy of student status lists and make any necessary corrections. Determine eligibility of applicants, prepare files for evaluation by admission committees and manage entry of evaluation committee recommendations.
**Academic Advisement**:
Provide advice to students on academic processes and regulations related to the academic requirements of their program in order to improve student retention and success and reduce time to completion. Coordinate academic processes under the incumbent’s responsibility, such as student registration, evaluation of academic performance, including checking student progress reports and prepared lists (registration in CTN activities, two failures, thesis supervisors, etc.).
Approve final grades, coordinate course evaluations and manage deferred exams and exam accommodations. Provide input related to course offerings and assist with creating course and exam schedules. Update course and exam schedules in computer system.
Evaluate cases involving exceptions (such as requests for leave, deferrals and extensions; letters of permission; late registrations; changes to programs and options) related to the academic progress of graduate students. Carry out a preliminary analysis of requests for exceptions that require the approval of the supervisor of academic services as required by University policies in order to propose solutions and follow up as required.
**What you will bring**:
Thorough knowledge of postsecondary programs, academic regulations and university services, normally acquired through postsecondary training, or equivalent experience
Experience analyzing, managing and verifying academic records
Experience in an advising role and in customer service in an academic setting
Experience in administrative writing in both official languages
Strong skills in interpersonal communication, teamwork and problem solving
Experience working under pressure and prioritizing work to meet firm deadlines
Bilingualism - French and English (spoken and written)
**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is
-
Graduate Studies Administrator
1 week ago
Ottawa, Ontario, Canada Carleton University Full timeDuties and Responsibilities: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.The incumbent is responsible for: Oversees the admission process and its maintenance. ...
-
Graduate Studies Administrator
1 week ago
Ottawa, Canada Carleton University Full timeDuties and Responsibilities: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.The incumbent is responsible for: • Oversees the admission process and its...
-
Ottawa, Canada University of Ottawa Full time**Job Number**: *** - J0423-0786**Job Type**: *** - Contract**Job Category**: *** - ExecutiveVice-Provost, Graduate and Postdoctoral Studies **Responsibilities**: As part of the executive team at the University of Ottawa, the Vice-Provost, Graduate and Postdoctoral Studies leads the development and implementation of the university's strategy in graduate and...
-
Ottawa, Canada University of Ottawa Full timeFollow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 11 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Human Resources, Faculty of Social Sciences Campus: Main Campus Union Affiliation: SSUO Date Posted: janvier 22, 2024 Closing Date: février 02, 2024 Note: Applications...
-
Ottawa, Canada University of Ottawa Full timeJob Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Operations_School of Psychology Campus: Main Campus Union Affiliation: SSUO Date Posted: May 15, 2023 Closing Date: May 26, 2023 Note: Applications will be accepted until 11:59 PM on the day prior...
-
Academic Manager, International Partnership
2 days ago
Ottawa, Canada Algonquin College Full timeDepartment: International Operations (Christine Peachey) Position Type: Full-Time Administrative Salary Range: $96,466.00-$120,582.00-Annual Scheduled Weekly Hours: 36.25 Anticipated Start Date: July 22, 2024 Length of Contract: 12-months Posting Information Posting Closing Date: May 28, 2024 Please note: jobs are posted until 11:59 pm on the job...
-
Budget Officer, Academic
6 days ago
Ottawa, Canada Algonquin College Full timeDepartment: Business Administrator's Office (School of Wellness, Public Safety and Community Studies) (Paul Graham) Position Type: Full-Time Support Salary Range: $35.06-$40.71-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: June 17, 2024 Length of Contract: 14 Months Posting Information Posting Closing Date: May 19, 2024 Please note:...
-
Lead Coordinator, Academic Administration
4 weeks ago
Ottawa, Canada University of Ottawa Full timeThe University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...
-
Assistant Professor
3 weeks ago
Ottawa, Canada University of Ottawa Full timeAssistant Professor - Anthropology and African Studies page is loaded Assistant Professor - Anthropology and African Studies Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 30+ Days Ago job requisition id JR6268 Job Family:Academic Leadership and FacultyUnion...
-
Assistant Professor
3 weeks ago
Ottawa, Canada University of Ottawa Full timeAssistant Professor - Anthropology and African Studies page is loaded Assistant Professor - Anthropology and African Studies Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 30+ Days Ago job requisition id JR6268 Job Family:Academic Leadership and FacultyUnion...
-
Assistant Professor
4 weeks ago
Ottawa, Canada University of Ottawa Full timeAssistant Professor - Anthropology and African Studies page is loaded Assistant Professor - Anthropology and African Studies Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 30+ Days Ago job requisition id JR6268 Job Family:Academic Leadership and FacultyUnion...
-
Ottawa, Canada University of Ottawa Full timeJob Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Academic Administration Campus: Desmarais Hall Union Affiliation: SSUO Date Posted: November 30, 2023 Closing Date: December 11, 2023 Note: Applications will be accepted until 11:59 PM on the day...
-
Assistant Professor
4 weeks ago
Ottawa, Canada Carleton University Full timeAbout the Position - Field of Specialization: Critical Indigenous Studies - Academic Unit: Institute of Interdisciplinary Studies - Category of Appointment: Preliminary (Tenure-Track) - Rank/Position Title: Assistant Professor - Start Date: July 1, 2023 The Indigenous Studies program is a dynamic and growing program that is focused on Indigenous futurities,...
-
Lead Coordinator, Academic Administration
4 weeks ago
Ottawa, Canada University of Ottawa Full timeJob Type: Employee Duration in Months (for fixed-term jobs): 11 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Operations & Exam Centre Campus: Main Campus Union Affiliation: SSUO Date Posted: May 18, 2023 Closing Date: May 29, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...
-
IT Analyst
4 weeks ago
Ottawa, Canada Canadian Security Intelligence Service Full time**Important**: **Closing Date** 2023-09-30 **Reference Number** 23-968-07-070 **Job Category** Entry Level **Who Can Apply** Canadian Citizens **Location** Ottawa, Ontario - Remote work may be possible for some portions of the job. **Salary Range** $79,148 - $96,268* (Level 7) $70,042 - $85,215* (Underfill level 06) **Allowance** - This position is...
-
Academic Program Manager
4 weeks ago
Ottawa, Canada Kinaxis Full time**About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...
-
Academic Program Manager
4 weeks ago
Ottawa, Canada Kinaxis Full time**About Kinaxis**: **Academic Program Manager**: **Job location**: This is a remote/hybrid position. You can work from home and be located anywhere in Canada. Please note if you are located in Ottawa you will be expected to work in a hybrid environment of 3 days per week in office. **About the team**: The Academic Program Manager is responsible for managing...
-
Ottawa, Canada University of Ottawa Full timeJob Family: Academic Leadership and Faculty Union affiliation: APUO Faculty/Department: Institute of Feminist and Gender Studies_FT Campus: Main Campus Date Posted: November 10, 2023 Closing Date: Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above The Institute of Feminist and Gender Studies of...
-
Assistant Professor
4 weeks ago
Ottawa, ON, Canada University of Ottawa Full timeAssistant Professor - Anthropology and African Studies page is loaded Assistant Professor - Anthropology and African Studies Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 30+ Days Ago job requisition id JR6268 Job Family: Academic Leadership and Faculty Union affiliation: APUO Faculty/Department: School of Sociological...
-
Graduate Administrator
4 weeks ago
Ottawa, Canada Carleton University Full time**Duties and Responsibilities**: The Graduate Administrator replaces the administrator in her/his absence. The incumbent performs a variety of administrative tasks for the Associate Chair and for the Departmental Administrator, as required and provides administrative support for the departmental faculty. **Qualifications**: The incumbent must possess the...
