Graduate Studies Administrator

3 weeks ago

Ottawa, Canada Carleton University Full time
Duties and Responsibilities:

Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.

The incumbent is responsible for:
• Oversees the admission process and its maintenance.
• Creates and maintains documentation on the graduate program.
• Assists with the website development and maintenance, and participates in the automation of the admission process and other tools developed for the efficient delivery of this program.
• Reviews graduate application files, calculates of Cumulative Grade Point Averages (CGPA) and their conversion to Ontario equivalents and monitors the overall application and admission workflow until the decision is made on an application.
• Works on recruiting activities and writes, edits, and coordinates the development of promotional materials, newsletters, and/or brochures as appropriate to the program.
• Gathers statistics on, but not limited, student admission, progression and graduation.
• Performs general administrative and secretarial functions.

Qualifications:

The incumbent must possess the following qualifications:
• Thorough knowledge of database software and word-processing skills.
• Knowledge of the University structure and regulations particularly pertaining to the Faculty of Engineering and Design, and Graduate Studies.
• Given the number of competing demands for time and effort, the setting of work priorities is vital.
• Resilient, flexible and able to work under pressure.
• Expected to work independently, to plan, initiate, co-ordinate and make decisions relating to the many different tasks required.
• Compile reports, prepare statistics and compose correspondence and advise with minimum supervision and accuracy.
• Good judgment, diplomacy and interpersonal skills are key factors in this position because the incumbent must interact effectively with a large spectrum of people.
• Sound judgment is required to effectively communicate with all levels of internal and external contacts, and to enforce academic regulations and policies.
• Provision of accurate and relevant information to students, faculty members and supervisors outside the department is crucial, as is personal initiative, reliability, and accuracy with details.
• Organizational skills are important in order to meet deadlines.

Education and Experience:

The above is normally acquired through the completion of:
• University degree in STEM or a related discipline as well as training in the administrative/secretarial field.
• Four years of experience in office administrative capacity, preferably in a post-secondary educational setting.
• Experience as a Graduate Administrator will be considered an asset.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

  • Graduate Studies Administrator

    3 weeks ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: Reporting to the Manager, MEng - Engineering Practice Program and the Associate Dean/Director of MEng -Engineering Practice, the incumbent is responsible for the graduate administration of the Master of Engineering-Engineering Practice program.The incumbent is responsible for: Oversees the admission process and its maintenance. ...

  • Manager Graduate Studies Administration

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Job title under review The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We...

  • Graduate Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Working with a minimum of supervision from the School Administrator and in close cooperation with the Associate Director (Graduate), the MArch Chair and the Graduate Supervisor, the incumbent ensures the smooth operation of the graduate programs in the School of Architecture. The Graduate Administrator acts in an advisory...

  • Graduate/undergraduate Program Administrator

    6 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Graduate/Undergraduate Program Administrator works with mínimal supervision from the College Administrator and Graduate Supervisor, the Graduate/Undergraduate Program Administrator is responsible for two distinct functions: 1. Graduate Program Administrator responsible for all facets of administering the M.A. program in...

  • Meng Graduate Administrator

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The MEng Graduate Administrator supports the MEng graduate program in Electrical and Computer Engineering (ECE) and the MEng graduate program in Biomedical Engineering (BME), which can be completed by coursework or coursework and project, and their specializations and/or concentrations. The MEng ECE and the MEng BME are...

  • Serg/dppe Graduate Administrator

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The SERG/DPPE Graduate Administrator supports the five credit Sustainable Energy (SERG) program leading to either an MA, MASc, or MEng. The SERG/DPPE Graduate Administrator also supports the online 16-month, three credit graduate diploma in Public Policy and Program Evaluation (DPPE). The SERG program is a graduate degree...

  • Graduate Information Administrator

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the direction of the Coordinator, Records and Information Services, the Graduate Information Administrator is responsible for information management and administrative support for the Faculty of Graduate and Postdoctoral Affairs. **Qualifications**: **The incumbent must possess the following qualifications**: -...

  • Serg/dppe Graduate Administrator

    1 month ago

    Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: The SERG/DPPE Graduate Administrator, is the sole administrative support staff for the SERG program and provides support to the Chair and the Associate Chair of GCSE, the MA Graduate Supervisor and the MASc/MEng Graduate Supervisor, as well as support to current and potential students, faculty, contract instructors, and potential...

  • Mipis-cscc Graduate Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The MIPIS/ CSCC Graduate Administrator supports the Masters of Infrastructure Protection and International Security (MIPIS) program, the Masters of Engineering (Infrastructure Protection and International Security) (M.Eng (IPIS)), the associated Infrastructure Protection and International Security (IPIS) Graduate Diplomas,...

  • Clinical Study Associate

    4 weeks ago

    Ottawa, Canada Allphase Clinical Research Inc. Full time

    **Job Title**: Clinical Study Associate **Date**: November, 13, 2023 **Location**: Ottawa, ON, Montreal, QC, Toronto, ON **Remote**: Yes **Business Unit**: Health **Department**: Pharma Clinical Research The Clinical Study Associate (CSA) is an integral part of the study team, responsible for the creation, distribution and quality of clinical trial...

  • Clinical Study Associate

    6 days ago

    Ottawa, Canada Allphase Clinical Research Inc. Full time

    The Clinical Study Associate (CSA) is an integral part of the study team, responsible for the creation, distribution and quality of clinical trial materials, tools and documents. The position supports the Clinical Study Manager and Data Management by tracking and reporting study metrics as well as by performing in-house office administrative activities to...

  • Undergraduate Administrator

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Journalism), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Journalism Program. This includes advising students on required courses for...

  • Graduation Coach for Black Students

    4 weeks ago

    Ottawa, Canada Ottawa Carleton District School Board Full time

    The Graduation Coach will support Black students involved in the Graduation Coach Program for Black Students by acting as a mentor and advisor, collaborating with school based and other staff and the broader community in responding to individual and systemic barriers (e.g. academic, mental health, justice); identifying and addressing individual barriers to...

  • Academic Officer, Undergraduate Studies

    1 month ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...

  • Manager, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Graduate Services Officer

    1 month ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Assistant Graduate Registrar or his/her delegate, the Graduate Services Officer administers and facilitates all aspects of the student record beginning with the offer of admission and financial awards through to completion and graduation from the academic program. The incumbent is responsible for determining...

  • Clinical Study Associate

    1 month ago

    Ottawa, Canada Alio Health Full time

    **Job Title: Clinical Study Associate** **Date: July, 21, 2023** **Location: Ottawa, ON, Montreal, QC** **Remote: Yes** **Business Unit: Health** **Department: CRO** The **Clinical Study Associate (CSA)** is an integral part of the study team, responsible for the creation, distribution and quality of clinical trial materials, tools and documents. The...

  • Phd Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Under the supervision of the School Administrator, the PhD Administrator is primarily responsible for administering the PhD program and providing administrative support to the Associate Director (PhD program). **Qualifications**: The incumbent must possess the following qualifications: - A high level of proficiency with...

  • Undergraduate Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The incumbent provides support to graduate students, faculty, and visitors in the absence of the Graduate Administrator. **Qualifications**: **The incumbent must possess the following qualifications**: - Thorough knowledge of regulations throughout the university; a thorough knowledge and understanding of procedures...

  • Chair, Media Studies

    1 month ago

    Ottawa, Canada Algonquin College Full time

    Department: Faculty of Arts, Media and Design (Heather Ryall) Position Type: Full-Time Administrative Salary Range: $104,261.00-$139,013.00-Annual Scheduled Weekly Hours: 36.25 Anticipated Start Date: February 20, 2023 Length of Contract: n/a Posting Information Posting Closing Date: January 30, 2023 Please note: jobs are posted until 12:01 am on the...