Project Coordinator Operations

1 month ago

Toronto, Canada Sheridan College Full time

The position reports into the Director, Screen Industries Research and Training Centre (SIRT), and provides support for the on-going daily operation of the center, its 10,000 sq. ft. studio space, and its innovation support activities. Based upon specific responsibilities assigned by the Director, the incumbent provides support for the management of interactions between clients and researchers, promotion of innovation activities and scheduling, and project development and implementation. This includes assisting with partner/client engagement in a variety of different ways including support for client visits and other events and activities at SIRT’s stage. The incumbent helps coordinate project activities and will work closely with other members of the operational, project management and applied research teams at SIRT, as well as Sheridan’s Generator Support Office to ensure project documentation will meet funding audit requirements.

What You’ll be Doing

Arranging meetings by coordinating schedules and access booking rooms;
Coordinating and managing project documentation, internal files, project files, correspondence with clients in areas including but not limited to business development and operations;
Creating standardized templates, letters, etc. for research projects and ensuring that all proper procedures are adhered to;
Attending and assisting with key project meetings, on site events, external events at which projects are being represented;
Supporting hiring and onboarding of student researchers;
Attending and taking minutes at team meetings, in addition to assisting with meeting logistics;
Supporting maintenance of SIRT’s 10,000 sq. ft. sound stage through co-ordinating supplies, repairs and maintenance and co-ordinating with vendors;
Helping with event registration by organizing lists and ensuring participants are given appropriate information;
Initiating project purchases following approved purchasing guidelines, reconciliation of monthly credit card purchases and assisting centre staff with expense claims;
Assisting the Project Manager/Lead in planning, coordinating and tracking functional team activities, timelines and deliverables for each project;
Liaising with Sheridan’s Generator Support Office and other departments at Sheridan as required;
Performing other initiatives and activities as required.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You possess a client focused, innovative and creative mindset.

Your collaborative spirit is balanced with your ability to take initiative and act independently to advance initiatives.

You have excellent communication skills and the ability to multi-task to see tasks through to completion.

You have excellent organizational skills and attention to detail, with a demonstrated commitment to fundamental principles of integrity and respect.

The successful incumbent will possess a 3-year diploma/degree in Business Administration, Human Services or a related field, with a minimum of 2 years experience in organizing and filing of data (or an equivalent combination of relevant education or experience).

Knowledge of innovation needs of the screen industries preferred.

Must be able to work in a Microsoft Office and Apple Macintosh based environment.

Experience with project management tools and concepts would be an asset.

Other Details

**Faculty/Department**: Screen Industries Research and Training (SIRT)

**Campus Location**: Pinewood Studios - Toronto (may be assigned activities at any Sheridan campus). This position is currently working in a hybrid model.

**Employee Group**: Support Staff - Temporary

**Payband**: E

**Hourly Range**: $26.47 - $30.69

**Hours/Week**: 37.5

**Hours**: 9:00am - 5:00pm

**Application Details**: This is a temporary position that may continue until March 1, 2024.

**Application Deadline**: March 10, 2023

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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