Project Coordinator, Operations

2 months ago


Toronto, Canada Brookfield Properties Full time

Location

Brookfield Place - 181 Bay Street

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
A frontline position involving Project/Technical Coordination of project initiatives for the Canadian commercial office portfolio in the Operations & Sustainability Department.

Provide technical and operational support to our Canadian Properties and assist in developing / implementing initiatives to enhance the operation and service levels to our internal and external customers.

RESPONSIBILITIES:

- Update project documents and schedules for Operations & Sustainability programs.
- Provide project coordination & administrative support to Operations & Sustainability department
- Manage regular reporting on the regional performance of Operations & Sustainability Programs such as: Tenant Service Centre (MRI Angus TR), Preventative Maintenance (PM), Tenant Engagement App Platform, Energy Management & Utilities and others as required
- Provide regional technical support for North American Programs such as Tenant Service Centre, Preventative Maintenance, Sustainability and other Operations Initiatives as assigned
- Maintain SharePoint data for Property Portal and other SharePoint sites
- Provide support for various programs, including intranet, property websites updates/postings, tenant engagement app platform, MRI Angus TR, MRI Angus PM, Global Best Practices Committee, and green building certifications
- Regional MRI Angus TR and tenant billing technical support
- MRI Angus PM health reporting and management
- Provide coordination as required to support regional compliance with the North American Health & Safety Program
- Assist with training Building Support Staff for any projects implemented and update / create training materials and presentations where required
- Perform research for major departmental initiatives and new/special programs including new industry trends and amenities
- Generate purchase orders, process invoices, reconcile project cost schedules, manage expenses as required
- Maintenance of contacts for the department
- Assist with annual policy reviews
- Coordinate regular reporting of progress on department initiatives
- Assist with development / maintenance of Department Operating Manual
- Assist with contract management program administration as required

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:
EXPERIENCE:

- 3-5 years experience in project coordination in a property operations environment
- Experience in a marketing environment preferred

EDUCATION/DESIGNATIONS/LICENSES:

- College Diploma/University Degree preferred
- Environmental/Real Estate/Project Management preferred
- Marketing courses considered an asset
- Project Management certification an asset

TECHNICAL SKILLS:

- Advanced level skills in MS Word, Excel, PowerPoint, Outlook, MRI Angus, SharePoint
- PhotoShop considered an asset
- Working knowledge of energy & environmental performance data considered an asset

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.



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