IT Project Coordinator

3 weeks ago


Toronto, Canada Aptitude 360 Inc. Full time

**ob Title: IT Project Coordinator**

**Location: Toronto, Ontario**

Our client, an independent owner of hotels in Canada is looking for an IT Project Coordinator to support the department.

**THE ROLE**:
The IT Project Coordinator will report to the IT Manager and is responsible for projects oversight, tracking and reporting for all IT related projects at many of the hotels within the Client's portfolio. The Project Coordinator, will act as the link for IT Projects between the IT Team, Capital team, Project Managers, Procurement Services, and hotel staff.

The IT Project Coordinator is requires strong vendor management skills, data management for budgeting, cost tracking, and scheduling in support of projects. A background in IT project management and in hotel operations is a strong asset. The Project Coordinator will assist the IT Team and Hotel Management Teams in coordinating budget documents and tracking projects during approval and execution and travel to project sites as required.

**ACTIVITIES**:

- Create and maintain an IT projects database
- Participate in preparing estimates of project scope, timeline, project schedules, and costing
- Coordinate activities with the various sub-contractors and vendors as required to execute projects; solicit quotes and prepare comparison sheets
- Coordinate communication with Vendors, Project Managers, IT, Hotel operations and Capital Projects team
- Prepare various types of reporting
- Track and report on compliance with the Cleint's internal controls
- Participate in proposal clarifications, contract negotiations, assembling bid packages, invoice processing and contracts
- Coordinate change orders
- Prepare project close-out packages
- Assist in the preparation of multi-year Capital Plans
- Ad hoc support to the Client's overall team
- Ensure that all internal controls are followed throughout the project schedule

**COMPETENCIES WE ARE SEEKING**:
Academic/Education Requirements:

- Post-secondary degree in Business, Technology, Hospitality, or the equivalent combination of certifications and work experience.

Knowledge, Experience and Skills Requirements:

- Entry-level training completed (CAPM), and/or working toward Project Management (PMP), Scrum Master designation is an asset
- 3+ years’ experience in the IT industry in project roles, experience in the hospitality industry is an asset
- Demonstrated superior analytical skills with attention to detail
- Demonstrated ability to manage complexity and multi-project work
- Self-motivated - takes initiative in creating and refining processes and workflows
- Excellent oral and written communication skills
- Excellent relationship skills - able to build and maintain a diverse relationship base
- High level of proficiency with Microsoft Project, Excel, and PowerPoint
- Prior experience working with QuickBase systems is an asset
- Required to work flexible schedule depending on deadlines
- Travel to project sites as required

Working Conditions
- Continuously working at a workstation assigned by the IT Manager.
- Travel to properties, as required.
- Flexible working hours, as required

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Application question(s):

- Do you live in the GTA?

**Education**:

- Bachelor's Degree (preferred)

Licence/Certification:

- PMP (preferred)

Work Location: One location

Application deadline: 2023-03-03
Expected start date: 2023-03-13


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