Project Coordinator

4 weeks ago


Toronto, Canada City of Toronto Full time

**Job ID**: 43437

**Job Category**:Project Management

**Division & Section**:City Clerk's, City Clerk's Strat Protocol & Ext Rel

**Work Location**:City Hall, 100 Queen St W, Toronto, ON M5H2N2

**Job Type & Duration**:Full-time, Temporary (12 months) Vacancy

**Salary**:$86,500 - $108,459

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 25-MAR-2024 to 09-APR-2024

**Job Summary**:
As a member of the Community Recognition team, you will work with diverse communities, organizations, the diplomatic community and Members of Council to coordinate SPER's community recogonition programs including flag raisings, commemorative lighting program, and various other community focused ceremonies. You will also provide project coordination and support as needed.

**Major Responsibilities**:

- Implements detailed plans and recommends policies and procedures to coordinate SPER's community led recognition services including flag raisings, commemorative lighting program and other City-led community based initiatives.
- Manages assigned projects from end to end, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
- Conducts research into assigned areas and prepares l briefing notes and supporting research documents as requested, ensuring research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
- Consults and works collaboratively with City partners and wide range of external stakeholder groups, including contacts with other jurisdictions, at the municipal, provincial, and federal levels, non-governmental organizations, and health service providers on joint projects
- Identifies and monitors information on current affairs and geo-political issues, identifying possible impacts to the local community and the delivery of City services, specifically as they are impacted by community recognition services.
- Ensures that project expenditures are controlled and maintained within approved budget limitations.
- Supports community recognition initiatives including operational planning and preparedness, time service delivery, and post evaluation and documentation.
- Provides project management tracking, research, meeting management, day-to-day coordination and technical support for meetings and activities of the community recognition team and any related working groups.
- Acts as a resource person for inquiries about the City's community recognitions initiatives, responsibilities and activities.
- Maintains an awareness of developments and advancements concerning the effective delivery of community recognition programs liaising with partners as appropriate and directed.
- Assists senior staff with end to end project planning, coordination, implementation, administration and evaluation of short and long-term corporate initiatives related to the delivery of community recognition initiatives
- Updates documentation regularly to support the operations of Community recognition team including coordination and support activities.
- Monitors corporate and divisional games/event activities against objectives, timelines and milestones to support planning and operations.
- Prepares briefing/presentation/meeting material for senior City officials as required
- Represents the City at meetings with coordinating bodies and/or provides support to senior staff representing the City at such meetings.
- Provides direction and composes content for the division's website (internal/external), working with Communication staff through design and production.
- Supports and executes other special projects, as required (e.g. speeches, presentations, and events).
- Recommends and implements security practices, privacy and quality assurance requirements consistent with MFIPPA and corporate standards regarding storage and processing of records.

**Key Qualifications**:

- Post-secondary education in a discipline pertinent to the job function such Public Administration, Communications or Community Engagement combined with education and/or experience in Protocol, International Relations, Public Affairs, Diplomatic, Relations, Community Engagement or Event Management.
- Experience in project management, planning, coordinating and evaluating civic ceremonies, functions and activities involving multiple stakeholders.
- Demonstrated understanding of City's commitments towards reconciliation with Indigenous communities and equity deserving groups (i.e. Black, racialized and 2SLGBTQ+ communities) with the ability to embed equity and reconciliation considerations and priorities into program development, performance measurement and evaluation.
- Demonstrated success in situations requiring a high degree of tact and sound judgement in dealing with sensitive and confidential information about cultural, politic


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