Program Assistant(S)

6 months ago

Edmonton, Canada NAIT Full time

The School of Applied Sciences & Technology offers degrees, diplomas and certificates in 44 diverse programs. We have courses in digital media and graphics, information systems technology, mechanical and electrical engineering technology, natural sciences, photography and broadcasting, and sustainable design.

**Key Accountabilities**:

- Providing front line support to current and prospective students regarding program information and other assistance as required.
- Support program scheduling as well as input and maintain student and staff records in the PeopleSoft Student Administration system
- Assist in enrolling new and current students into the PeopleSoft Student Administration system
- Assist with program purchasing including requisition entry into the PeopleSoft Financial system
- Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
- Prepare student manuals, class lists, mark collection sheets and manage student files
- Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
- Electronic maintenance of student records on an ongoing basis
- Prepare various forms, program documents and spreadsheets
- Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
- Taking minutes at a variety of meetings (i.e. department, Program Advisory Committee)
- Other duties as assigned

**Skills & Abilities**:

- Verbal and written communication skills
- High attention to detail
- Comfortable working both independently and as part of an effective and collaborative team
- Ability to time-manage, adapt to changing priorities, and work under tight timelines
- Ability to build relationships with a variety of stakeholders
- Strong working knowledge and experience using Microsoft Office software
- Experience using PeopleSoft, MS Teams and Moodle would be an asset
- Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset

**Qualifications**:

- Completion of grade 12
- Related post-secondary certificate or diploma
- Minimum two years’ experience in an administrative capacity
- Equivalencies may be considered

**Remuneration**:$44,256.94- $57,140.72 per year, plus a comprehensive benefits package. (Classification - Administrative Support IV).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations

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