Program Assistant

2 weeks ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:48602**

The Program Assistant positions are public-facing and key to maintaining the day-to-day operations of the Root for Trees program. This role facilitates volunteer planting events, as well as guides volunteer experiential learning about the City of Edmonton’s urban forest and city-wide Naturalization.

On average, Root for Trees Program Assistants will collectively facilitate about 19 registered planting programs, and 1 drop-in planting program weekly from mid-May to mid-October. Staff also lead programming for public special events including National Tree Day. While hours dedicated to this position are largely spent facilitating plantings in the field, about 4-8 hours a week are designated for administrative duties. These duties include the collection of data (planted trees, volunteers participation), communicating with volunteer group leaders to confirm scheduled plantings and answering citizens’ inquiries.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

- Safely operate City equipment, including trucks and trailers, throughout the City in a variety of circumstances
- Engage volunteers in experiential educational activities on topics such as beautification, the naturalization process, and the intended benefits
- Require the ability to communicate program goals, objectives and accomplishments to diverse groups of people
- Communicate interesting facts about the native species that are being planted at each program
- Conduct quality control to ensure plant material is planted with care
- Handle, transport, and plant native plant material in variable terrain
- Provide insights, feedback, suggestions and information to the program planning and implementation
- Manage data, information and provide adequate program statistics
- Maintain materials and equipment used for program and event delivery
- Distribute program materials
- Contribute to a safe working environment by adhering to, implementing and contributing to the development of OH&S policies
- Safety of colleagues and volunteers in the field
- Provide input into the assessment of overall program effectiveness
- Collect supplies as needed for program
- Support fieldwork, data, programming and events
- And other program and operational requirements
- Creation of social media content, newsletters, update 311 scripts, update web content and other related means of communications
- Participate in public engagement activities and events
- Assist with the planning of events by providing ideas and collecting information regarding the event plan
- Support the sourcing of vendors and supplies
- Support events as required
- Perform other related duties as required

**Qualifications**:

- Completion of Grade 12
- Completion of the first year of post secondary education in Forestry/Agriculture, Horticulture/Botany, Biological Sciences, Recreation, Education or a related field will be considered an asset
- Minimum of 1 year of direct experience leading recreational, cultural or educational programs and working directly with user groups
- Volunteer Supervision experience will be considered an asset
- Current Standard First Aid and CPR Level C are required prior to commencing employment
- Using Google Suite including Google Documents, Google Sheets, Google Maps, Google Drive, Google Forms
- Program planning and promotion through the use of social media is an asset
- Plant identification skills and experience in horticulture and/or plant care is an asset
- Experience operating mobile equipment such as truck and trailer is an asset
- Ability to provide effective supervision and leadership to volunteers
- Excellent customer service, communication, organization, prioritization and time management skills are required
- Strong administrative skills and ability to organize communications, manage event calendars and maintain schedules
- Strong written, oral, presentation and web-based communication skills
- Ability to work both independently and in a team environment. Contribute to and enable a respectful and inclusive workplace
- Strong time management and organization skills
- Physically fit and able to work outdoors (in naturalized areas) in all weather conditions
- Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
- Valid Alberta Class 5 driver's license (or provincial equivalent). Obtaining and maintaining a City Driver's permit is a requirement of this position
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Incl

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