Administrative Assistant
2 months ago
Requisition ID: 207818
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
**Job Purpose**
The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP(s) to maximize their time in market, leading and coaching their teams.
**Key Accountabilities**
1. Provide DVP(s) with administrative support, including:
- Assisting in managing schedules, travel and coordination of branch visits and booking other meetings
- As directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution lists
- Providing PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documents
- Tracking and follow up of recognition programs such as Applause
- Monitoring and ordering office supplies/sundry items
2. Provide support for District reporting and expense management, including:
- Reconciling, preparing and submitting DVP(s)’ monthly expenses
- Reconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget process
- Assisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on file
3. As directed by the DVP(s), provide support to the District, including:
- Assisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programs
- Providing event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up required
- Jointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participation
- Providing support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)
- Coordinating/assisting with managing district Business Continuity planning and validation
4. Support DVP(s) with District and Local Area Activities by:
- Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicable
- Tabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)
- Managing the distribution of tickets and invitations for events
- Assisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area Activities
5. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
6. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
7. Champion a high performance environment and contributes to an inclusive work environment.
**Education/Experience/Functional Competencies**
High level of proficiency with Outlook and Lync
High degree of accuracy and attention to detail
Good understanding of basic bookkeeping principles, budgeting and expense management
Strong organizational skills and ability to set priorities and manage time effectively
Strong communication and interpersonal skills
High level of discretion required in dealing with confidential matters
Working knowledge of Retail Banking products and related policies, processes, systems and tools
Previous administrative experience is an asset
Undergraduate degree in business or similar discipline is an asset
Position is Part Time (0.5) - 20 hours weekly
Location(s): Canada : Alberta : Lethbridge
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their commun
-
Administrative Assistant
4 weeks ago
Lethbridge, Alberta, Canada Accrual Accounting Full timeJob Title: Administrative AssistantJob Summary: We are seeking an experienced Administrative Assistant to join our team at Accrual Accounting. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and supporting our accounting team.Key Responsibilities:Provide administrative support to the...
-
Administrative Assistant
5 days ago
Lethbridge, Canada University of Lethbridge Full time**Job Title** - Administrative Assistant **About the University** **It’s your time to shine!** Work where the world comes to create, discover and learn. We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools,...
-
Administrative Assistant
3 weeks ago
Lethbridge, Canada DHL Full time**Administrative Assistant - 6 MONTH TERM** **Who we are** DHL Supply Chain is the leading contract logistics service provider both in North America and around the world. We help companies produce, store, move, and return goods efficiently. Our customer is a recognized World Leader in the production of aviation engines. We have partnered together since...
-
Administrative Assistant
5 months ago
Lethbridge, Canada Kainai Forage, LP Full time**Reports directly to**:Office Manager **Duties and Responsibilities**: - Assist the office manager with day-to-day administrative tasks, including managing calendars, scheduling meetings, and handling correspondence. - Perform basic accounting tasks such as invoicing, expense tracking, payroll data entry, accounts payable data entry. - Assist with HR...
-
Administrative Assistant
5 months ago
Lethbridge, Canada Borne Industries Ltd. Full time**POSITION TITLE: Administrative Assistant** **LOCATION**:Lethbridge, AB **WHY US?** We are a "people first" company dedicated to prioritizing employee satisfaction and retention! Our goal is to ensure you feel valued and that your contributions are appreciated! **EXTRA'S WE OFFER**...Overtime incentives (hello gift cards!)...A safety program that could...
-
Administrative Assistant
5 hours ago
Lethbridge, Canada Spero Financial Group Inc. Full time**About Me** I’m Kylie, a dedicated financial planner who works one-on-one with clients to help them achieve their financial goals. As my practice continues to grow, I’m looking for a reliable and proactive Administrative Assistant to help keep everything running smoothly. This is an exciting opportunity to work in a small, flexible, and dynamic...
-
Administrative Assistant
2 weeks ago
Lethbridge, Canada Richardson International Full timeAt Richardson International, being truly invested is at the heart of everything we do. For over 165 years, Richardson has been dedicated to Canadian agriculture. Recognized as a global leader in agriculture and food processing, Richardson is one of Canada’s Best Managed Companies with over 3,000 employees across Canada, the U.S., the U.K., and Europe. At...
-
Administrative Services Assistant
1 month ago
Lethbridge, Alberta, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Administrative Services Assistant to join our team at beBee Professionals in Lethbridge. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...
-
Business Administration Assistant
1 month ago
Lethbridge, Alberta, Canada beBee Professionals Full time $35,000 - $45,000beBee Professionals in Lethbridge is seeking a Business Administration Assistant to support our office operations. As a Business Administration Assistant, you will be responsible for ensuring the efficient day-to-day operations of our office. This includes handling administrative tasks, managing office correspondence, and maintaining accurate records.Key...
-
Administrative Assistant
3 months ago
Lethbridge, Canada Adaptive Technologies Inc. Full timeAdministrative Assistant Adaptive Technologies Inc.Hours Per Week: 25 - 40 hrsWage: $18 - $21 per hourJob Description The Administrative Assistant for Adaptive Technologies will be the front facing member of our team. You will facilitate communication between patients and their care team. We need someone who is excellent at communication and customer...
-
Procurement and Administrative Assistant
6 months ago
Lethbridge, Canada Auxillio VetShield Full time**Procurement and Administrative Assistant** VetShield has a great opportunity for a **Procurement and Administrative Assistant** to join us. You’ll be primarily supporting our CEO and Controller with general administrative support 70% of the time and procurement 30% of the time (sourcing materials and obtaining multiple quotes). We are a small, but...
-
Administrative Assistant
3 months ago
Lethbridge, Canada D-Com Energy Solutions Full time**About us** D-Com Energy Solutions, a leader in Communications and Solar Installations - data entry - QuickBooks Entry's - Construction Software, Project Management Software data entry - working with management & clients for proper paperwork submittals - Client interaction - administration of safety program - social media Post secondary education will be...
-
Administrative Assistant
5 months ago
Lethbridge, Canada sutton group - lethbridge Full time**Responsibilities**: - Reception duties, including answering telephones and greeting the public - Exceptional customer service with a friendly, positive attitude. - Accurate data entry into company software, online, and into spreadsheets - Review and processing of all listing and purchase contracts, and preparation of conveyancing documents, letters,...
-
Partner Administrative Assistant
5 months ago
Lethbridge, Canada KPMG Full timeOverview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...
-
Administrative Assistant
4 weeks ago
Lethbridge, Alberta, Canada Accrual Accounting Full timeJob SummaryAccrual Accounting is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service, managing incoming calls, and maintaining accurate records.Key Responsibilities- Greet clients and direct them to the appropriate...
-
Receptionist & Administrative Assistant
2 months ago
Lethbridge, Canada Young Women's Christian Assoc. Full timeProvide administrative support as required. Provide quality customer service to both internal and external stakeholders. Creates, composes, and edits technical and/or administrative correspondence and documentation. Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving, and plan, develop and...
-
Administrative Assistant
3 months ago
Lethbridge, Canada McMan Youth, Family and Community Services Association Full time**If you’re looking to make a difference, make it with McMan!** **McMan is looking for a Full-Time Health and Safety Administrative Assistant in Lethbridge or Medicine Hat.** **Here’s how you will contribute as a Health and Safety Administrative Assistant**: - Provide general administrative support for the organization's health and safety program and...
-
Administrative Assistant, Local Immigration
5 months ago
Lethbridge, Canada Lethbridge Family Services Full time**Position: ADMINISTRATIVE ASSISTANT** *** Lethbridge Local Immigration Partnership **- (LIP)** **Department**:IMMIGRANT SERVICES** **Hours**: Monday to Friday, 35 hours per week—Temporary with possible extension **Position Overview**: This position provides administrative support to the LIP Coordinator and is responsible for all the administrative...
-
Bookkeeper/administrative Assistant
5 months ago
Lethbridge, Canada South Region Parents as Teachers Full time**About us** South Region Parents as Teachers is a non-profit in Lethbridge, AB T1K 8J3. For over twenty-seven years, South Region Parents as Teachers has been engaging and supporting families in Lethbridge and Southern Alberta to promote the optimal development, learning and health of their children (prenatally - kindergarten) in the crucial early years of...
-
Receptionist/administrative Assistant
2 weeks ago
Lethbridge, Canada Lethbridge VW Full timeWe are currently looking to hire a receptionist/administrative assistant, preference will be given to those with administration experience. The schedule for this position will be Monday to Friday 9:00am to 4:00 pm We are looking for somebody that is friendly, outgoing and organized with exceptional communication and customer service skills. Applicant will...