Operations Administrative Assistant

2 weeks ago

Toronto, Canada Habitat For Humanity Can Full time

**OPERATIONS ADMINISTRATIVE ASSISTANT**

**The Opportunity**

Habitat for Humanity Canada is a national charitable organization working toward a world where everyone has a decent and affordable place to call home. We bring communities together to help families build strength, stability and independence through affordable homeownership and other housing solutions across Canada and around the world. With the help of volunteers, Habitat homeowners and 46 local Habitats working in every province and territory, we provide a solid foundation for better, healthier lives in Canada and around the world.

We deeply value our culture and colleagues, and we have collaboratively created the following vision statement: “We foster and build equity through affordable housing, by fully integrating diversity and inclusion into everything we do. Every individual involved with Habitat feels safe and encouraged to bring their whole selves to our mission and they know they are valued, heard, and respected.”

Joining our team as an integral member, you will report to the Director, Human Resources and play a vital role in providing timely and effective support to both Habitat colleagues and external stakeholders. In this role, you will be expected to collaborate with stakeholders to understand their needs, provide guidance and support to address their concerns and ensure their satisfaction with our services. Additionally, you will be responsible for maintaining accurate records and implementing improvements to enhance the quality of our services.
- Please be advised that the office will be relocating from 477 Mt Pleasant Road to 100 Yonge St, Toronto, in February 2024._

**Your Impact**

The Operations Administrative Assistant is the first point of contact for Habitat Canada's national office. They represent the organization and provide a welcoming and helpful presence to staff, supporters, and visitors. You will handle inquiries in a professional and courteous manner and manage the office equipment, supplies, and data entry on a daily basis.

**Customer Service**:

- Welcomes visitors in person or on the telephone.
- Manages the reception area to ensure effective communication.
- Knowledgeably responds to questions relating to local Habitat offices, ReStores and general inquiries about Habitat for Humanity.
- Triages calls by asking clarifying questions and conducting preliminary research.
- Directs calls to the appropriate Habitat Canada department.
- Works with the Affiliate Success team to problem-solve, identify emerging trends, and manage affiliate relationships.
- Maintains a Dynamics database of incoming, active, and resolved communications.

**Office Management**:

- Handles incoming and outgoing mail and courier packages.
- Supports the smooth functioning of the office, including meeting room setup and office catering.
- Maintains office supplies: monitors inventory, anticipates requirements, places orders & confirms receipt.
- Provides ongoing administrative assistance to staff, including onboarding and IT connectivity support, liaising with building personnel as needed.
- Manages office expense management including submitting invoices through the Concur expense management system.
- Coordinates maintenance of office equipment pertinent to daily operations.
- Assists with administrative overflow and special projects from other departments as needed.
- Coordinates scheduling of IT contract for refurbishing laptop inventory.
- Correspond with vendors for requests, issue management, and ad hoc projects.
- Assist with onboarding and offboarding procedures for staff, including IT and equipment setup, scheduling onboarding meetings, and updating the organizational chart.
- Update files related to IT service contracts in SharePoint libraries.
- Perform other administrative tasks and ad hoc projects as assigned by the HR team.

**Qualifications**:

- Positive, friendly attitude and excellent telephone manner
- Reception and customer service experience
- Proficiency in Microsoft Suite (Excel, PowerPoint, Word, etc.)
- Attention to detail and accuracy to problem-solving skills - solution-focused and proactive
- Self-directed and able to adapt to new working environments
- Strong organizational skills and desire to work as part of a team

**Skills & Attributes**:

- Excellent written and verbal communication skills
- Post-secondary education in a related field.
- Empathetic to Habitat’s cause - passion to make a difference.

**Location**:
Willingness to travel between offices:

- Headquarters relocating from 477 Mt. Pleasant Road, Toronto to 100 Yonge Street, Toronto.
- Distribution Centre is located at 6420 Kestrel Road, Mississauga

Salary Range

**$42,295 - $45,000**

Throughout your interview process, we’ll learn more about your skills and experience and determine your starting salary based on what you bring to the team.

**Applications must be received before 5pm EST on February 21, 2024**

Accommodation will be provid

  • Operations Administrative Assistant

    4 weeks ago

    Toronto, Canada HNR Properties Limited Full time

    HNR Properties provides both commercial and residential spaces in Downtown Toronto that are safe, dependable, well-designed, and tailored to the needs of our tenants. HNR Properties is seeking an Operations Administrative Assistant responsible for operational and administrative support across the portfolio. - Work with Operations and Property Management on...

  • Administrative Operations Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: Reporting to the Manager, Building Operations, the Administrative Operations Assistant provides administrative and operational support to the Building Operations team. Committed to equity, diversity and inclusion, the Building Operations team is responsible for the effective and efficient operations of facilities maintenance and custodial...

  • Operations Administrative Assistant

    6 days ago

    Toronto, Canada One Alliance Group Ltd. Full time

    One Alliance Group LTD. is a leading thermal engineering company. We've been servicing Ontario more than 20 years. We are expanding our services and teams to accommodate ever increasing demand on residential and commercial area. As a part of team expansion plan, below are one of the first job openings: **Operations Administrative...

  • Administrative Assistant

    6 days ago

    Toronto, Canada The CReATe Fertility Centre Full time

    **Administrative Assistant - Operating Room (OR)** **CReATe Fertility Centre** is proudly headquartered on Bay Street in downtown Toronto, Ontario, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Apollo Health And Beauty Care Full time

    Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brand-equivalent products designed to compete equivalently with the most popular national brands. The largest private label and control label personal care...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Pier 4 Ltd Full time

    **Administrative Assistant** **Opportunity** We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Quantum Full time

    Position: Administrative Assistant, LegalLocation: Downtown Toronto (Hybrid 3 days a week)Salary: Competitive and dependant on experience Job Type: PermanentOur legal client is currently seeking an Administrative Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal...

  • Administrative Assistant

    1 week ago

    Toronto, Canada St. Michael's Homes Full time

    **Position**:Administrative Assistant **Position Type**: Full Time **Hours per Week**: 37.5 hours per week **Salary Range**: $44,400 - $48,502 **Benefits**: Defined Benefit Pension Plan Comprehensive benefit plan after three months **Vacation**: 3 weeks to start **Reports To**:Executive Director **Position Description**: The Administrative Assistant...

  • Administrative Assistant

    2 weeks ago

    Toronto, Canada Pier 4 Ltd Full time

    Salary: Administrative AssistantOpportunityAt Pier 4 we have ambitious goals around growing our business by increasing our distribution partners and resulting Assets Under Management and acquiring multi-family properties across Canada. We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. The ideal...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Pier 4 Ltd Full time

    Salary: Administrative AssistantOpportunityAt Pier 4 we have ambitious goals around growing our business by increasing our distribution partners and resulting Assets Under Management and acquiring multi-family properties across Canada. We are looking for an Administrative Assistant, who wants to be a part of our team and our exciting journey. The ideal...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Defence Construction Canada Full time

    Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$53,397- $72,087** - Employment status: **Continuing** - Term Length: - Security Level: **Secret** - Language Requirement: **English Essential** - Closing Date: **06/03/24** - Country: **Canada** - Reporting to (Title): **Site Manager** The Administrative Assistant,...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada COSTI Immigrant Services Full time

    **Duties**: - Greets visitors/clients; answers in-person and via telephone and screens and directs calls. - Provides administrative and clerical support to centre management - Screens and refers client enquiries to appropriate internal or external services - Maintains an MS Excel operational spreadsheet to ensure accuracy of program funds and track...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Solex immigration Full time

    Solex Immigration is a reputable immigration consulting firm based in Brampton and Downtown Toronto. We have progressed with each step of success since its inception. We have solidified our market position by providing high-quality services and ensuring visa success. We have a long list of satisfied clients, including students, PR, and spouse cases. With...

  • Sales Operations Administrator

    4 weeks ago

    Toronto, Canada Kohl & Frisch Limited Full time

    Primary Role of This Position In this role, the Sales Operations Administrator will provide amalgamation of all sales information and programs at an aggregate level to assist the manager in measuring success, to help drive results and achieve sales objectives Major Responsibilities + Compile, prepare high level reports, and provide analysis to Management...