Administrative Assistant
2 months ago
Who Can Apply?:
**Internal (DCC Employees) and External (General Public)**
- Salary Range:
**$53,397- $72,087**
- Employment status:
**Continuing**
- Term Length:
- Security Level:
**Secret**
- Language Requirement:
**English Essential**
- Closing Date:
**06/03/24**
- Country:
**Canada**
- Reporting to (Title):
**Site Manager**
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.
***KEY AND PERIODIC ACTIVITIES**
**The duties and responsibilities listed below are representative but not all-inclusive**:
**Primary**
- Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
- Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
- Proofread, review and validate documents prior to manager signature
- Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
- Generate tracking tools and gather data for manager to meet reporting requirements
- Track budgets for service level agreements and training and development
- Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
- Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
**Other**
- Take and prepare minutes of monthly meetings
- Provide administrative solutions to improve site services
- Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
- Other duties as assigned
**SKILLS**
**General and Specific Knowledge**
- Administrative best practices
- Accounting principles
- Intermediate MS Office expertise
- Records management
**Formal Education and/or Certification(s) and Experience**
- **Minimum**: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
- **Preferred**: minimum requirements and general accounting courses and/or basic accounting experience
**Abilities**
- Use applicable computer software and operating systems
- Manage multiple deadlines and priorities
- Demonstrate attention to detail
**DEVELOPMENT AND LEADERSHIP**
- Provide functional advice and guidance to employees
- Coordinate work of other administrative staff in business unit
**WORKING CONDITIONS**
- Typical office environment with occasional travel
To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.
- DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.
- criminal record checks
- reference checks
- previous employment
- open source checks
- credit/financial status
Be part of a diverse and inclusive workplace
-
Administrative Assistant
1 month ago
Toronto, Canada Dr Irving Isakow and Associates Full timeAdministrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...
-
Administrative Assistant
2 weeks ago
toronto, Canada TM8 Full timeJob description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done wit
-
Administrative Assistant
1 month ago
Toronto, Canada Sprucegrove Investment Management Ltd Full time**ADMINISTRATIVE ASSISTANT (18 MONTH CONTRACT)** Sprucegrove Investment Management Ltd. is a Toronto - based investment management firm with a value style, specializing in Global equities for institutional clients. At Sprucegrove, we are an inclusive and diverse team; committed to supporting our employees and helping our clients succeed! The Administrative...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...
-
Administrative Assistant
2 weeks ago
Toronto, Canada Freelance Full timeRole Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...
-
Administrative Assistant
2 weeks ago
Toronto, Canada Freelance Full timeRole Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada Freelance Full timeRole Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob description Role DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada Freelance Full timeRole Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll(US. D 150 -220 a day) Flexible time,...
-
Administrative Assistant
1 month ago
Toronto, Canada Young Family and Cosmetic Dentistry Full timeAdministrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...
-
Administrative Assistant
2 months ago
Toronto, Canada 247 Labs Full timeIntroduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...
-
Administrative Assistant
1 month ago
Toronto, Canada SMART Local 285 Full time'''Duties''' We are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth functioning of our organization. **Responsibilities**: - Perform data...
-
Administrative Assistant
8 hours ago
Toronto, Canada TD Bank Full time**TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...
-
Administrative Assistant
1 week ago
Toronto, Canada TM8 Full timeJob descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...
-
Administrative Assistant
2 weeks ago
Toronto, Canada TM8 Full timeJob description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...