Iffo Logistics and Travel Assistant

3 weeks ago


Ottawa, Canada Canadian Film Institute Full time

**Summary**: The International Film Festival of Ottawa is Ottawa’s newest film festival hosted by the Canadian Film Institute featuring Ottawa premieres of films found on the screens of such festivals as Cannes, Berlin, and TIFF. The Festival includes 30+ film screenings, filmmaker talks, and industry events Screen Summit and Save As. The IFFO Logistics and Travel Coordinator will be the liaison between the Festival and special guests helping to organize travel and assist with general festival logistics.

Work Schedule: Full Time - 4 business days (32 hours per week)

**Office Location **:Arts Court, 2 Daly Ave. Ottawa

**Responsibilities**:

- Working with both the Film Operations team and the Industry Events team, you will be the main liaison between the Festival and invited filmmakers and guests.
- With the assistance of the Managing Director you will work to arrange guest and filmmaker travel, hotels and ground transportation leading up to and during the event.
- Help to gather technical, logístical, and promotional requirements and information for all presentations and workshops.
- Assist the Film Operations and Industry Events team to gather information needed to pay artist fees and film rentals
- Help to gather information about selected films and other promotional materials.
- Assist with travel promotions for the public and work with hotels and the hospitality industry

**Skills and Abilities**
- Excellent communication and people skills (verbal and written)
- Good organizational skills and initiative
- Attention to detail and accuracy
- You love to plan travel and flights online.
- A passion for spreadsheets
- French language fluency (verbal and written) is an asset
- Interest in learning about event and project management
- Experience working in customer service is an asset.
- Able to consistently meet deadlines
- Strong computer skills: ability to quickly learn new programs/platforms and take initiative to troubleshoot
- **Eligible to participate in Ontario’s Job Creation Partnership (JCP) program** by meeting the following criteria:

- An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
- Live in Ontario
- Legally authorized to work in Canada
- Have one, or both, of the following criteria:

- Established an Employment Insurance (EI) benefit claim (regular or maternity/parental benefits ONLY))
- Paid employee payroll premiums, i.e., employed in Canada, in five of any of the last ten years.

**Learning Opportunities and Additional Benefits**
- Take your travel coordination skills to the next level.
- Learn about all aspects of running an international film festival
- Learn and/or level up your proficiency with platforms like Airtable, Google Suite, Canva, and more
- Dedicated in-house seminars to learn about all aspects of event management.
- Meet people within the local, Canadian, and international film industry

**Remuneration**:$620 (gross) per week for 32 hours ($19.275 average per hour) provided by the Province of Ontario.

**Job Type**: Fixed term contract
Contract length: 6 months

**Salary**: $620.00 per week

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: One location

Expected start date: 2023-01-09



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