Conference Assistant

3 weeks ago

Ottawa, Canada Ottawa Festivals Full time

**Desired Contract Term**:26 Weeks

**Start Date**: January 9, 2023

**End Date**: Term approved to the Province of Ontario’s current fiscal year end, March 31, 2023, with the possibility of additional weeks (ending July 7, 2023) pending the approval of the planned Ottawa Festival Network’s 2023-2024 agreement.

**Work Schedule**: 4 business days / 32 hours per week

**Work Location**: Arts Court, 2 Daly Ave

**Job Summary**: The IFFO Conference Coordinator will work with and under the direction of the Director of Industry Programming to plan and execute all aspects of the film preservation symposium, SAVE AS, held during IFFO on March 9. This position involves outreach and communications, event coordination, management of speaker and stakeholder relations, and other tasks as required.

**Responsibilities**:

- Conduct research and/or outreach to new or relevant organizations to expand awareness about the conference.
- Handle communications between presenters and festival.
- Compile technical and logístical requirements for the conference talks and networking events.
- Assist with database management.
- Coordinate passes, accommodation and expenses for presenters.
- Assist with problem solving during the events.
- Assist with other projects and events to support other members of the industry team.

**Skills and Qualifications**:

- Strong listening and relationship management skills
- Great problem-solving and prioritization abilities
- Excellent analytical skills and attention to detail
- Effective organizational skills and capacity to take initiative
- Strong computer literacy: ability to quickly learn new programs/platforms and take initiative to troubleshoot
- Excellent communication skills in English (verbal and written); French and/or other languages are an asset

**Additional Qualifications Required**:
Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:

- An unemployed job seeker or those employed less than 20 hours per week (part-time students and graduates may apply)
- Live in Ontario
- Legally authorized to work in Canada
- Have one, or both, of the following criteria:

- Previously established an Employment Insurance (EI) benefit claim (regular benefits within the last three years or maternity/parental within the last five years), and/or
- Previously employed in Canada in any five of the last ten calendar years while earned a gross income in excess of $2000 in each calendar year.

**Remuneration**: $620 (gross) per week provided by the Province of Ontario; averaging $19.375 per hour based on 32 hours per week.

**Learning Opportunities and Additional Benefits**
- Work behind the scenes of a dynamic, local film festival
- Learn and/or level up your proficiency in platforms like Airtable, Eventive, Quickbooks, Stripe, Eventival, and more
- Dedicated in-house seminars to learn about all aspects of event management
- Meet people within the local, Canadian, and international film industry

**What’s Next?**

**Salary**: $19.38 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location

Expected start date: 2023-01-16

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