Corporate Executive Assistant

2 weeks ago


Toronto, Canada IQ Partners Inc. Full time

Our client, a large international law firm is currently seeking a corporate executive assistant for a remote hybrid position.

Responsibilities include but are not limited to:

- Draft articulate and professional correspondence to clients and lawyers, meticulously tracking all electronic communications.
- Edit and draft legal documents with precision, adhering to established formats and standards.
- Coordinate and book meetings, handling logistics such as catering, dietary preferences, and equipment needs.
- Schedule and arrange work-related and personal travel arrangements using Direct Travel services.
- Facilitate conference calls and meetings, ensuring seamless communication and coordination.
- Collaborate with RICOH to produce coil-bound versions of project documents.
- Maintain orderly physical and electronic filing systems for efficient document management.
- Manage, track, and update CPD accreditation required by the Law Society of Ontario.
- Handle administrative duties, including reconciling expenses, accounting, file management, and docketing.
- Create new matter forms and conduct conflict searches.
- Collaborate with Finance to stay informed about outstanding accounts receivable matters.
- Update Legal Professional bios and prepare audit inquiries.
- Keep client contact information up-to-date in InterAction.

Education/Experience:

- Possession of an executive assistant/legal assistant diploma or equivalent work experience.
- A minimum of two to five years of experience supporting senior legal professionals in a corporate work environment.

Skills/Abilities:

- Ability to work independently and collaboratively, demonstrating initiative and attention to detail.
- Strong communication and interpersonal skills.
- Excellent organizational and time management abilities, effectively handling multiple tasks and projects.
- Confident decision-making skills, with a commitment to maintaining confidentiality.
- Proficient proofreading skills, a strong work ethic, and attention to detail.
- Strong technical proficiency.

**Salary**: $60,000.00-$72,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- executive assistant or legal assistant: 2 years (required)

Ability to Commute:

- Toronto, ON M5C 2A1 (required)

Ability to Relocate:

- Toronto, ON M5C 2A1: Relocate before starting work (required)

Work Location: Hybrid remote in Toronto, ON M5C 2A1



  • Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Executive Assistant

    5 days ago


    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...


  • Toronto, Canada Robert Half Corporate Internal Full time

    JOB REQUISITION Coordinator, executive search LOCATION CAN TORONTO - Robert Half is seeking an Associate for the Canadian executive search practice. The Associate is an invaluable partner to Managing Directors, Service Delivery Leader Principals, and Researchers of our practice. - An integral part of an Associate's role is relationship management -...

  • Executive Assistant

    3 weeks ago


    Toronto, Canada Vale Full time

    **Executive Assistant** **Join Vale today. Continuously learn throughout your career.** **Who We Are**: Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities, and the environment. We value our workforce and offer continuous training and career development opportunities for our...

  • Executive Assistant

    7 days ago


    Toronto, Canada Ontario Pension Board Full time

    **Our Administrative Support Services Branch is looking for an** **Executive Assistant** **(Approximately 18-month contract)** Energized by performing in a dynamic, diverse work environment providing superior service to OPB’s Executive Leadership Team, you excel at handling a wide range of administrative support related tasks while maintaining a client...

  • Executive Assistant

    3 weeks ago


    Toronto, ON, Canada Newfoundland And Labrador Hydro Full time

    At Hydro we work to foster positive work-life balance and offer remote or hybrid working arrangements for some positions based on the nature of work being performed and an assessment of other relevant factors. Opportunities, Growth, Job Satisfaction... Join the Hydro Team. Newfoundland and Labrador Hydro (Hydro) is focused on delivering safe, reliable...

  • Executive Assistant

    2 days ago


    Toronto, Canada Aird and Berlis LLP Full time

    Who We Are: Aird & Berlis LLP is a prominent Canadian law firm located in the heart of Toronto’s financial district, across from Union Station. With more than lawyers and intellectual property professionals, we serve clients across Canada and globally. What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada Alimentiv Full time

    **Job Title**:Executive Assistant **Salary**: $50,000 - $84,000 CAD **Location**: Home based **Reporting to**:CFO **Department**:Executive/CEO **Job Summary**: Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board of...


  • Toronto, Canada Ontario Energy Board Full time

    Overview: Compelled by our desire to become a globally recognized top tier regulatory agency. We are passionate about the environment and motivated by our want to enable innovation within the energy sector. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse,...


  • Toronto, Canada BAZ Group of Companies Full time

    **JOB OVERVIEW** **ROLES AND RESPONSIBIITIES** - **Key Administrative Duties **_ - Schedule all executive communications: meetings, calls, appointments, after-hours events, dinners and manage travel itineraries for the President including liaising with counterparts in the scheduling of large-scale meetings, dinners and travel. - Manage complex travel...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada Baycrest Full time

    Baycrest Centre for Geriatric Care has an opportunity for an **EXECUTIVE ASSISTANT** FULL TIME 70 Bi-Weekly Hours| Non-Union| Days Shift Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residential housing and outpatient clinics, a 472-bed nursing home and 300-bed continuing care...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...


  • Toronto, Canada TMX Group Limited Full time

    The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and...


  • Toronto, Canada Canadian National Exhibition Full time

    Canadian National Exhibition Association - Toronto, Ontario **Contract Position**: June 2023 - Sept 2023 **About Us**: Looking for a summer position starting in June and going until the end of summer that’s fun, by the waterfront and gets you access to one of Toronto’s most iconic events? Come join our team at the Canadian National Exhibition...

  • Executive Assistant

    3 weeks ago


    Toronto, Canada Spectrum Health Care Full time

    Company Description Are you organized, efficient and proactive? Have you been described as an effective multitasker who thrives in a fast-paced environment? Do you have superb communications skills and a reputation for getting things done? If your motto is “no task is too big or too small” then we want to meet you! Spectrum is seeking a dynamic ...

  • Executive Assistant

    2 days ago


    Toronto, Canada Spectrum Health Care Full time

    Company Description Are you organized, efficient and proactive? Have you been described as an effective multitasker who thrives in a fast-paced environment? Do you have superb communications skills and a reputation for getting things done? If your motto is “no task is too big or too small” then we want to meet you! Spectrum is seeking a dynamic ...

  • Executive Assistant

    4 weeks ago


    Toronto, Canada Baycrest Full time

    Baycrest Hospital has an opportunity for an **EXECUTIVE ASSISTANT, FULL TIME** 70 Bi-Weekly Hours | Non-Union | Day Shifts Reporting to the Manager, Hospital Board Governance, Office of the President & CEO, the Executive Assistant will provide senior level administrative support to Senior Executive Team members who lead support services (non-clinical)...

  • Executive Assistant

    7 days ago


    Toronto, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Executive Assistant

    7 days ago


    Toronto, Canada OntarioMD Full time

    **Executive Assistant** **Full Time/Permanent** **Job Band: 3** Reporting to the Chief Strategy, Growth & Stakeholder Relations and the General Counsel and Chief Privacy Officer, the Executive Assistant will provide executive level administrative support to both Executives, their teams and other staff at OntarioMD, as required from time to...