Seasonal Assistant to The Corporate Secretariat

1 month ago

Toronto, Canada Canadian National Exhibition Full time

Canadian National Exhibition Association - Toronto, Ontario

**Contract Position**: June 2023 - Sept 2023

**About Us**:
Looking for a summer position starting in June and going until the end of summer that’s fun, by the waterfront and gets you access to one of Toronto’s most iconic events? Come join our team at the Canadian National Exhibition (CNE)
The CNE, often affectionately referred to as The Ex, is one of the top ten agricultural fairs in North America. Learn what it takes to run Canada’s largest community event. Get hands on experience and a behind-the-scenes look at some of our event attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats
The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.

**Overview**:
Reporting to the Manager of Corporate Secretariat Services & Government Relations, the Seasonal Assistant to the Corporate Secretariat’s role will be to provide administrative and event assistance and support to the Corporate Secretariat / Government Relations department and to support the department responsibilities in preparation for and on the opening day of the CNE. Other responsibilities include (but are not limited to):

- Miscellaneous support, including supporting the larger CNE staff team, CNEA and corporate entertainment events
- Assist with paperwork, filing, phone calls, database updates and other administrative duties as needed
- Support the CNEA Board, Committees and Annual meetings and events
- Provide back-up support for the CNE Association (CNEA) Members Exhibit Booth which includes duties such as:

- Greeting participating Members and directing them to the booth
- Ensuring the set-up, maintenance and dismantle of the area surrounding the booth
- Supporting Members during their Exhibit Booth day
- Participating in and supporting the CNEA being showcased at the booth
- Act as a delivery service, i.e. drop off items across the grounds and off site
- Assist the CNEA President and other Executives as required throughout the fair, i.e. accompany the President and/or Executive Member to all events in their schedules and maintain and update their schedules,
- Develop daily itineraries and calendar management, working with your Manager, develop background notes, remarks during the CNE event for the CNEA President, other Executives and the department
- Support the development of and delivery of CNE Association events
- Upon request, support the participation and event tours of elected or government officials and stakeholders
- Support the Corporate Secretariat to help meet the overall goals and objectives of the department and the association during the fair
- Support interaction between various stakeholders and CNE staff at corporate hospitality events
- Coordinate meetings
- Upon request, assist with drafting letters, briefs, invitations and correspondence to stakeholders including government officials
- Liaise with the other CNE departments and elected or government officials’ offices as required
- Support the delivery and roll-out of all end of term CNE Association projects including surveys.
- Proven ability to prioritize and meet multiple deadlines.
- Self-starter, quick learner, well organized and exceptional attention to detail.
- Sound judgment regarding confidential and sensitive matters
- Ability to manage competing deadlines and pivot work priorities as needed.
- Provide support to the office of the Chief Executive Officer (CEO) as needed
- Perform other duties as assigned
- This position reports into the CNE Corporate Secretariat / Government Relations Department

**Special Conditions**:

- Willingness to work in areas that may contain bright lights, loud noises and crowds of people
- Willingness to work outdoors in various weather conditions

**Required Skills**:

- Progressive experience in business writing via formal reports, e—correspondence, communications, etc.
- Comfortable communicating with a variety of stakeholders including government officials
- Organized
- Ability to perform basic lifting requirements
- Great interpersonal skills
- Energetic, out-going, confident, and professional
- Proficient in Microsoft Office
- Ability to work independently or as part of a team

**Qualifications & Educational Requirements**:

- Minimum Age Requirement: 18 years
- Valid full drivers' license is required
- Available to work flexible hours, late evenings and weekends (during the Ex dates)

The CNE is committed to the learning and growth of its employees and works to provide opportunities for skill development. Some learned skills in this role may include:

- Further develop leadership skills
- Organizational/time management skills
- Attention to detail
- Ability to take initiative
- Ability to work and

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