Executive Assistant

3 weeks ago

Toronto, Canada Spectrum Health Care Full time

Company Description

Are you organized, efficient and proactive? Have you been described as an effective multitasker who thrives in a fast-paced environment? Do you have superb communications skills and a reputation for getting things done? If your motto is “no task is too big or too small” then we want to meet you

Spectrum is seeking a dynamic Executive Assistant to support our CEO, CFO, and COO. In this role, you will be the lynch pin who holds everything together. You will organize, systemize, and optimize. You will have a hand in multiple projects, ensuring all dots are connected and everyone is on the same page. You will have the opportunity to work with an amazing and passionate team and make a real impact as we work together to transform our health system to give Canadians, especially our seniors, the choice and confidence to be cared for at home.

In this role, you will work out of Spectrum’s corporate office at Yonge and Bloor (minimum 4 days/week) in the heart of Yorkville. This is your opportunity to be a part of something great Join us in our mission to reimagine home care

Job Description

Executive Support:

Manage and maintain executives' schedules, appointments, and travel arrangements. Coordinate and schedule meetings, conferences, and special events for the executive team. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between executives and internal/external stakeholders, including clients, vendors, and other team members. Handle confidential and sensitive information with discretion and professionalism.

Administrative Support:

Perform administrative tasks such as responding to emails and managing correspondence. Maintain accurate records, files, and databases for the executive team. Prepare and process expense reports, invoices, and other financial documents. Conduct research and gather information as requested by the executives. Assist with special projects and initiatives as assigned by the executive team. Prepare and coordinate venues, materials and catering needs for corporate meetings and events

Facilities Management:

Oversee the day-to-day operations of office facilities, including maintenance, repairs, and cleanliness. Coordinate with external vendors and service providers for facility-related services, such as cleaning, security, and utilities. Manage office supplies inventory and procurement, ensuring adequate stock levels at all times. Identify opportunities for improvements in facility management processes and implement bet practices to enhance efficiency and cost-effectiveness.

Qualifications

5+ years’ experience of Executive Administration, providing support to senior level management or relevant experience Office management experience an asset Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines Excellent communication and interpersonal skills, both written and verbal. Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided; Ability to handle confidential information with integrity and discretion Detail-oriented with a high level of accuracy in work Proactive and resourceful problem solver with a positive attitude and strong work ethic

Additional Information

Spectrum Health Care is thrilled to be named one of Canada’s Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. Click to learn more about this esteemed honour.

We thank all applicants, however, only those individuals selected for interviews will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.

If you require accommodation because of disability through the recruitment process, please contact Human Resources at () for assistance.

Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.

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