Executive Assistant

2 weeks ago

Toronto, Canada Vale Full time

**Executive Assistant**

**Join Vale today. Continuously learn throughout your career.**

**Who We Are**:
Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities, and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

**The Opportunity**

We are currently seeking **Executive Assistant** to join our **Corporate Affairs **team in **Toronto**. This is a **full-time permanent **position.

The role includes administration assistance on daily basis. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintain contact with all offsite offices, liase with head office and other business locations.

Additionally, in this position you will
- Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data.
- Provides and obtains information from other managers and directors or outside representatives.
- Receives and screens telephone calls, letters, and/or visitors, answering routine questions and obtaining and providing information to save executive's time.
- Schedules appointments and coordinates arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings)
- Organizes and maintains the Executive's correspondence and records, following up on pending matters with limited direction.
- Drafts correspondence for Executive's final approval.
- Prepares complex reports, and assists with gathering, summarizing, and analyzing data.
- Processes invoices for payment into the SAP system and maintains invoice filing system. Ensures prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
- May transcribes dictation of a highly technical and confidential nature.
- Works independently with only general guidance on a variety of special projects.
- Assists with budget management and support:

- Report Corporate Affairs Budget and tracking
- Budget management including ongoing review of retainers/memberships/tracking their utility/our use and leveraging of consultants and memberships.
- Report monthly execution and forecast for the socioenvironmental expenses.
- Develop area budget for the annual cycle, based on Vale Base Metals templates and timelines.

**About You**

Skills & Education**:

- 5-7 years of relevant experience
- Post-secondary degree/diploma in administrative or business studies is preferred.

**How can Vale grow your career?**

Vale Canada offers a series of benefits including:

- Competitive salary
- Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
- Leave for all of life’s reasons (vacation, flex, sick, top up for maternity/parental)
- Flexible work arrangements
- Work culture dedicated to safety, diversity & inclusion, and career growth.
- Grow your career in a large and global company, and mining industry leader.
- Employee Family Assistance Program
- Online training and career development opportunities
- Opportunities to advise and oversee the design, budget and construction of new mines and expansions.

**Difference Makes All the Difference**

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

**Grade**: G04

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