Executive Assistant

3 weeks ago

Toronto, Canada LifeWorks Full time

Build a meaningful career

At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting impact on the health, financial security and productivity of 24,000 workplaces.

Executive Assistant

Corporate Head Office - Human Resources

Toronto, ON

Full Time

**Responsibilities**:

- Manages the day-to-day activities and demands of the CHRO, shifting priorities instantly with high interpersonal flexibility and integrity.
- Act as the HR point of contact among executives, employees, clients and other external partners
- Provides a wide range of administrative support and assistance including strategic calendar management; vetting, prioritizing, and arranging meetings and interviews; coordinating support services; expense management and assisting with travel
- Manage information flow in a timely and accurate manner, liaising with sub-departmental teams to ensure smooth and efficient day to day operations
- Manages the logistics of CHRO-led meetings, including agenda management, tracking ongoing deliverables, and following up with stakeholders on post-meeting action items
- Utilize analytical skills and a broad understanding of the business to interpret and anticipate the needs of the executives and proactively bring together appropriate resources to be supportive in addressing issues
- Helps prepare the CHRO for meetings and presentations, including developing presentation content/slide decks, logistics and coordination with hosts
- Participate in the development and implementation of special projects as assigned

**Requirements**:

- Proven office management, administrative or executive assistant experience in a human resources environment is preferred
- Ability to handle sensitive and highly confidential information while maintaining a high level of diplomacy
- Ability to interact with staff (at all levels) in a fast-paced matrixed environment while remaining flexible, proactive, resourceful and efficient with a high degree of professionalism
- Exceptional attention to detail and problem-solving skills
- Clear and effective written and verbal communication and strong interpersonal skills
- Strong proficiency in MS Office and/or Google Docs and experience with Workday a strong asset

Where permitted by law, LifeWorks employees must be fully immunized to access a LifeWorks office or customer premises.

Fulfilling work that matters

LifeWorks is in the business of helping organizations help their people and in the process, we strive to elevate ours. We're always looking for talented professionals and strategic leaders looking to make a difference in the lives of the people we serve. We appreciate the interest of every applicant; however, we contact only those selected for an interview.

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