Provincial Telecommunications and Facilities

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 34184

Ministry: Forestry, Parks and Tourism

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: February 1, 2023

Classification: Subsidiary 01B 3625 Administrative Support 6

**About Us**:
**Role**:
Are you looking to put your administrative skills to use in a diverse environment? Perhaps you are interested in advancing your creative problem-solving skills by developing innovative solutions to new daily pressures. If this sounds like you, the Provincial Telecommunications and Facilities Administration Lead with the Ministry of Forestry, Parks and Tourism may be the perfect opportunity for you

Reporting to the Manager of Wildfire Telecommunications & Facilities, the Provincial Telecommunications and Facilities Administration Lead helps to provide financial, human resources, and office management expertise to the Provincial Warehouse, Telecommunications, and Facilities Section. This role supports the Section's budget monitoring, expenditure and forecast preparation, contract and procurement processing and accounts payable processing.

The Lead has the opportunity to create, implement, direct, and oversee administrative duties for the section, establishing innovative process solutions as applicable, while ensuring effective and efficient administrative services. This position ensures the Section's compliance with the applicable regulations, agreements, and policies and procedures, while acting as the key contact for budget, human resources and administration information.

Responsibilities include:

- Assessing and coordinating the Section's budget, preparing forecasts, and coordinating procurement cards, while ensuring sound fiscal practices and sufficient tracking and reporting
- Review staffing requests for accuracy, maintain staffing list, ensure time data entry for wage personnel, and ensure training to Section employees
- Coordinate and oversee all administrative functions, including developing and maintain guidelines, equipment asset management, liaising telecommunication requests, and oversees contracts and records management processes

**Qualifications**:
The minimum requirements for this role are a high school diploma plus four (4) years of related experience.

Directly related education or experience is considered on a one-for-one basis.

Additional requirements include:

- Proficiency in Microsoft Office Word, Excel, and Outlook
- Experience developing standard operating procedures
- Financial administration experience, such as preparing forecasts or budget reconciliation
- Contract administration experience

Assets include:

- Experience with SAP SuccessFactors or 1GX
- Supervisory or leadership experience

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
About Your Competencies:

- **Creative Problem Solving**: Develops solutions to complex problems conscious of the development, conservation, and use of resources;
- **Drive for Results**: Strives to exceed objectives and maximize resources to achieve results aligned with the goals of the department, considerate to both internal and external stakeholders;
- **Develop Networks**: Maintains close relations with all stakeholders, actively incorporates the needs of the broader group, and ensures overall client satisfaction;
- **Build Collaborative Environments**: Takes a collaborative approach with your work to foster open communication and leverage team skills;
- **Agility**: identifies alternative approaches in uncertain, complex situations, supporting others in determining and assessing strategy;
- **Systems Thinking**: Considers the changing environment, recognizing the work impacting a vast network of stakeholders;
- **Develop Self and Others**:Aims to learn from experiences, shift, and keep current with our skills and knowledge to remain competitive.

**Salary**:
$2,017.62 to $2,480.72 biweekly ($52,659 - $64,746 / year)

**Notes**:
What We Offer:

- Working for the Alberta Public Service
- Pension plan:

- Public Service Pension Plan (PSPP)
- Leadership and mentorship programs
- Professional learning and development
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
- Research Alberta Public Service Careers tool **How To Apply**:
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

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