Administrative Assistant I, Meals On Wheels

1 month ago


Lunenburg, Canada VON Canada (Nova Scotia) Full time

**Requisition Details**:
Employment Status: Regular, Full Time (1.0 FTE)
Program Name: Meals on Wheels
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On-Call: No

**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site Meals on Wheels team and other team members in the office by collecting and responding to incoming client frozen meal orders, creating and formatting documents related to the ordering and distribution of the meals, and other related job functions.
- This position has physical components including lifting, unpacking, and repacking frozen meals for client distribution._

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Prepares all general correspondences, memos, forms, brochures, invitations, reports and other documents as required.
- Assists in the production of materials for delivery service (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies
- Performs other duties as assigned.

**External and Internal Relationships**:

- Communicates regularly and follow up with team members and managers.

**Education, Designations and Experience**:

- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lifting and carrying using appropriate lifting techniques; walking, sitting, standing, and climbing stairs; grip and fine hand movements.



  • Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    We are looking for a talented, "tech-savvy" and friendly virtual reception and intake coordinator to work with our team, providing services to USA and Canadian mental health practices. You will work from our offices in downtown Lunenburg, NS. Applicants are expected to have: - A friendly, engaging phone manner - A good understanding of privacy regulations...


  • Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    We are looking for a talented, "tech-savvy" and friendly virtual reception and intake coordinator to work with our team, providing services to USA and Canadian mental health practices. You will work from our offices in downtown Lunenburg, NS. Applicants are expected to have: - A friendly, engaging phone manner - A good understanding of privacy regulations...


  • Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    We are looking for a talented, "tech-savvy" and friendly virtual reception and intake coordinator to work with our team, providing services to USA and Canadian mental health practices. You will work from our offices in downtown Lunenburg, NS. Applicants are expected to have: - A friendly, engaging phone manner - A good understanding of privacy regulations...


  • Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    We are looking for a talented, "tech-savvy" and friendly virtual reception and intake coordinator to work with our team, providing services to USA and Canadian mental health practices. You will work from our offices in downtown Lunenburg, NS. Applicants are expected to have: - A friendly, engaging phone manner - A good understanding of privacy regulations...


  • Lunenburg, Canada ABCO Industries Inc Full time

    **Administrative Assistant** **About ABCO**: Nestled on the harbour of the UNESCO World Heritage town of Lunenburg, Nova Scotia, ABCO Industries Inc (ABCO) is a world-class supplier and manufacturer of engineering metal products with historic roots dating back to 1947. Located on the original site of ‘Camp Norway’, a Norwegian military training...

  • Billing Clerk

    2 months ago


    Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    Gilson Administrative Consulting Inc. provides administrative, bookkeeping, medical billing, and marketing services to small and medium-sized businesses both virtually, and in the local area. A thriving business, located virtually and in downtown Lunenburg, NS, Gilson Administrative Consulting is a rapidly growing business that offers significant...

  • Bookkeeper

    2 days ago


    Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    Are numbers your forte? We're seeking a skilled Bookkeeper to join our dynamic team at Gilson Administrative Consulting Inc. in the picturesque Lunenburg, NS. If you've recently graduated from a 2+ year program, qualify for the Graduate to Opportunity program, and are eager to kickstart your career in a supportive and growth-oriented environment, this...


  • Lunenburg, Canada Central United Church, Lunenburg Full time

    Some major aspects of the position include: 1. Serve as Office Support to the Minister of Central United Church including scheduling of the activities of the office and the minister. 2. Manage the day-to-day operation of the church office. 3. Provide bookkeeping services for accounting of all church financials. 4. Coordinate all communications within the...


  • Lunenburg, Canada BMI Ltd. Full time

    **BMI Ltd is helping St. John’s Anglican Church of Lunenburg, NS hire a Parish Administrator.** **Primary Responsibilities** Reporting directly to the Rector, the Parish Administrator will ensure the efficient administration of the parish office, supporting the Rector, Wardens and various committees as they carry out the work of their respective...


  • Lunenburg, Canada Gilson Administrative Consulting Inc. Full time

    Responsibilities: - Manage all aspects of bookkeeping and financial reporting - Maintain accurate and up-to-date financial records - Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements - Perform account reconciliations to ensure accuracy and completeness of financial data - Process accounts payable...


  • Lunenburg, Canada Lunenburg Folk Harbour Society Full time

    **Position Description** Festival Administrative Support works with other staff, board members and chairs of committees to accomplish the tasks entailed in staging the Society’s annual four-day Lunenburg Folk Harbour Festival. Employment is on a full-time basis from approximately May to August. The position is at the direction of the Administrative...


  • Lunenburg, Canada Dora Construction Limited Full time

    **Opportunity - Front Desk Assistant** Reporting directly to the Branch Manager, the Front Desk Assistant is an important part of the administration team. The Front Desk Assistant will welcome guests and staff members to the office, direct phone calls and assist with ingoing/outgoing mail as well as other various administration duties. **Position...

  • Office Administrator

    2 weeks ago


    Lunenburg, Canada Lunenburg Shipyard Ltd. Full time

    **Role and Responsibilities** To support the shipyard office with client relationships, product ordering, revenue generation, business growth, basic accounting, and any other daily operations. This role is a main point of contact for the business and therefore must represent Lunenburg Shipyard in a professional, friendly, cooperative, and knowledgeable...

  • Personal Assistant

    2 months ago


    Lunenburg, Canada Rum Runner Inn Full time

    Are you an outgoing, friendly, people person? Are you motivated with a high attention to detail? We at the Rum Runner Inn are looking to add a personal assistant to our team to assist with filing and other organization related tasks in the office. Scheduling is flexible but may include weekends. Prior experience working in administration is an...


  • Lunenburg, Canada Remember When Homecare Full time

    **ONLY APPLY IF YOU LIVE IN NOVA SCOTIA & CAN WORK IN THE SOUTH SHORE** Personal care (bathing, grooming, dressing) Meal preparation & grocery shopping Light housekeeping Companionship Medication reminders Respite for family or other caregivers **Essential Qualifications**: Home Support Workers can apply Other interested applicants can have a...


  • Lunenburg, Canada Municipality of the District of Lunenburg Full time

    **EMPLOYMENT OPPORTUNITY** Corporate Services Assistant (Full-time, Permanent) **About the role.** The Corporate Services Assistant provides customer service in a professional and courteous manner and administrative support to the Corporate Services Unit and Planning Department to meet municipal service standards. **Is this you?** Minimum qualifications...


  • Lunenburg, Canada Burke, Macdonald & Luczak Barristers & Solicitors Full time

    Burke, Macdonald & Luczak is a four-lawyer firm located in the UNESCO heritage district of the vibrant and gorgeous coastal Town of Lunenburg. We are passionate about providing quality service to clients, and have an opportunity for a legal assistant to join our team. We prioritize office/home-life balance and recognize the value of a healthy work...


  • Lunenburg, Canada Stelia Aerospace North America Inc Full time

    At STELIA North America, we are offering the opportunity for a career that is out of this world! We are looking for someone to join our Quality Assurance Team in Lunenburg, Nova Scotia. An affiliate of the Airbus Group of Companies, STELIA is an aerospace and defence company specializing in the design, development, and manufacturing of composite components...

  • Wage Payroll

    1 week ago


    Lunenburg, Canada ABCO Industries Inc Full time

    **Role Intro**: ABCO is presently seeking a part-time **Wage Payroll / HR Administrator** to join our team. Reporting to the Controller, the Wage Payroll / HR Administrator will be responsible for providing general payroll and administration support to both the Accounting Department and Human Resources Department. **Typical Workday**: - Prepare payroll for...


  • Lunenburg, Canada Remember When Homecare Full time

    We have 8 hr and 12 hr shifts available in hospitals as well as 3 hr-6 hr shifts with in-home clients. Personal care (bathing, grooming, dressing) Meal preparation & grocery shopping Light housekeeping Companionship Medication reminders Respite for family or other caregivers **Essential Qualifications**: Home Support/Personal Support Workers can...