Executive Assistant, Machine

3 weeks ago


Saskatoon, Canada Canadian Light Source Inc. Full time

The Canadian Light Source Inc. (CLSI) is a national research facility of the University of Saskatchewan. CLS produces very bright light to explore the nature and structure of molecules, and serves national and international users from academia, industry, and government institutions.

**Responsibilities**:

- Represent the Machine Director in a professional manner at all times, dealing with issues and concerns, and solving or referring problems as they arise.
- Acts as a liaison between CLS and the public/external stakeholders in regards to organizational administrative needs, keeping the Machine Director informed of relevant information.
- Works closely with the Machine Director to strategically manage meeting requests, including establishing standards that effectively accommodate requests, and meeting priorities.
- Plans, prepares and composes a variety of complex documents, reports and correspondence within a variety of software and Microsoft Office programs; demonstrates tact and diplomacy when handling sensitive information.
- Organizes meetings, programs, events, or conferences which may include arranging caterers, issuing information or invitations, coordinating speakers and controlling event budgets.
- Coordinate with the University of Saskatchewan to assist in the management of Machine Director’s professorial duties.
- Assist in coordinating travel and accommodation arrangements including preparing and submitting travel claims, expense reports and reimbursement requests.
- Responsible for records management including; filing, using online collaboration and communication tools, and handling confidential information on a consistent basis.

**Qualifications**:

- A relevant post-secondary diploma or certificate in a business administration program is required. The Business Administration Certificate is considered an asset.
- A minimum of 5 years of experience at a senior-level administrative role.
- Strong interpersonal and communication (both written and verbal) skills.
- Strong ability to research, analyze information and make recommendations based on best practice.
- Effective organizational, analytical and time management skills are essential for being self-directed, working independently under pressure, and exercising good judgment.
- A demonstrated ability to support senior level staff and to work effectively and discretely with confidential and sensitive information.
- Proficient experience in Microsoft Office programs (including use of advanced features). Experience with other administrative software and database management systems is an asset.

**Remuneration**: Remuneration will be commensurate with qualifications and experience. A comprehensive benefits package, including supplemental health & dental, life insurance, health spending account, relocation allowance, and 4 weeks vacation is part of a competitive compensation package.

**Salary Range**: The starting salary range for this position is between $54,700 and $64,400.

**Salary**: $54,700.00-$64,400.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Relocation assistance
- Vision care
- Wellness program
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Saskatoon, SK

Application deadline: 2023-04-02



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