Executive Assistant, Machine

2 weeks ago


Saskatoon, Canada Canadian Light Source Inc. Full time

Executive Assistant (Machine)

The Canadian Light Source Inc. (CLSI) is the national synchrotron research facility on the University of Saskatchewan campus in Saskatoon. This facility produces high-intensity synchrotron light, millions of times brighter than sunlight, to explore the nature and structure of molecules and serves national and international users from academia, industry, and government institutions. The CLS facilitates scientific research aimed at finding solutions for global challenges in agriculture, health, advanced materials, and the environment.

**Responsibilities**:

- Represent the Machine Director in a professional manner at all times, dealing with issues and concerns, and solving or referring problems as they arise.
- Acts as a liaison between CLS and the public/external stakeholders in regards to organizational administrative needs, keeping the Machine Director informed of relevant information.
- Works closely with the Machine Director to strategically manage meeting requests, including establishing standards that effectively accommodate requests, and meeting priorities.
- Plans, prepares and composes a variety of complex documents, reports and correspondence within a variety of software and Microsoft Office programs; demonstrates tact and diplomacy when handling sensitive information.
- Organizes meetings, programs, events, or conferences which may include arranging caterers, issuing information or invitations, coordinating speakers and controlling event budgets.
- Coordinate with the University of Saskatchewan to assist in the management of Machine Director’s professorial duties.
- Assist in coordinating travel and accommodation arrangements including preparing and submitting travel claims, expense reports and reimbursement requests.
- Responsible for records management including; filing, using online collaboration and communication tools, and handling confidential information on a consistent basis.

**Qualifications**:

- A relevant diploma or undergraduate degree.
- 1-3 years’ experience in a Business Operations environment.
- Strong interpersonal and communication (both written and verbal) skills.
- Strong ability to research, analyse information and make recommendations based on best practice.
- Effective organizational, analytical and time management skills are essential for being self-directed, working independently under pressure, and exercising good judgment.
- Proficient experience in Microsoft Office programs. Experience with other administrative software and database management systems is an asset.

**Remuneration**: Remuneration will be commensurate with qualifications and experience. A comprehensive benefits package, including supplemental health & dental, life insurance, health spending account, relocation allowance, and 4 weeks vacation is part of a competitive compensation package.



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