Administrative Assistant

5 months ago


Québec, Canada Pomerleau Full time

**We are Pomerleau. And you could be too.**

At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada.

To do this, we do everything we can to listen to their needs, to never lose sight of the realities of tomorrow and to innovate in a more committed, more collaborative and more sustainable way. Together, this is how we redefine our practice - for the good of our profession and of future generations.

**What YOU Will Do**

Under the supervision of the Manager or Project Director, the holder of this position is responsible for providing administrative services on a daily basis, which includes assisting the department's team members, organizing internal and external meetings, managing all documentation related to the construction site, and data entry into systems.
- Organizing various documentation in the project's file structure;
- Managing contracts and extras in collaboration with the project manager;
- Verifying and evaluating invoices and delivery receipts;
- Following up on directives and amendments ;
- Monitoring award letters and company validation;
- Opening projects (plans and specifications on Smart Use);
- Preparing SCAs (Subcontractor Change Agreements) and SCOs (Subcontractor Change Orders);
- Providing various support to the project team based on daily requests.

**What YOU Will Bring**
- A high school diploma (DES) or a college diploma (DEC) in secretarial or office management;
- Have at least 3 years of experience in a similar role;
- Knowledge of the construction industry is an asset;
- Possess a strong command of the French language grammar;
- Master Microsoft Office software suite;
- Being bilingual in French and English, both orally and in writing, is an asset;
- Be flexible with regard to working hours (during bid closings);
- Have the ability to work under pressure with tight deadlines;
- Demonstrate versatility, autonomy, rigor, and teamwork skills;
- Possess strong organizational skills.

**Why Choose Pomerleau**
- Competitive salary
- 4 weeks’ vacation
- Group insurance (including a health spending account)
- Group RRSP
- Employer paid monthly public transit pass
- Fitness Membership or Activity Reimbursement
- Employee assistance program
- Exciting training opportunities
- Dynamic culture
- Exciting career opportunities
- Summer hours all year long
- Access to telemedecine platform Diaolgue for free
- New work from home policy

We thank all applicants, but only those selected for further consideration will be contacted. Be sure to join our Talent Network to stay informed about all job opportunities at Pomerleau.

Pomerleau Inc. is an equal opportunity employer. During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request.



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