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Offices Services Coordinator
5 months ago
**Offices Services Coordinator**
This position will provide general administrative support to the Facilities Team, Facilities Manager & Executive Assistant to the President on a wide variety of projects.
**Key Areas of Responsibilities**:
- Provide Support to Facilities & President’s Group on a wide variety of tasks and projects
- Oversee Reception services as well as provide 1.5 hours of reception coverage per day (In office 5 days per week)
- Lead and oversee reception services including receptionist processes and SOPs
- Manage daily café (menu creation, POs, invoices, etc.) as well as coffee stations and misc. project coordination
- Manage UPS account, set up of employees, invoicing, issue resolution, etc.
- Process Lead Iron Mountain, Grand & Toy, business cards, share point, etc.
- Onboard new employees and setting up workstations - maintaining a variety of databases
- Administer systems (such as archiving, procurement, workflow)
- Finance administration - track and summarize budgets)
- Analysis and spreadsheets development (Intermediate)
- Train employees on processes and procedures
**Education & Experience**:
- Post-Secondary Education (College Diploma)
- Minimum 3-5 years of administrative support experience in fast-paced environment
- Experience handing finance administration activities such as data entry, budget reconciliation, purchase orders, billing, accruals, etc.
- Exposure to project-based work in an office services / facilities environment
- MS Outlook Calendar, PowerPoint, Word & Excel skills will be required
- Proven planning, organization and priority setting skills
- Proven ability to exercise considerable discretion and independent judgment
- Capable of analyzing challenging information requests with superior customer service skills
- Team player with excellent listening, collaborative, and polished communication skills.
- Strong business acumen - Ability to interact with company executives with poise and professionalism.
- Self-motivated with ability to work independently, and a strong desire to exceed expectations.
**Application Deadline**: August 31, 2023
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.
