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Executive Assistant/office Manager

3 months ago

Cambridge, Canada Montera Inc. Full time

We are specialists in software and consulting that help clients solve problems in Manufacturing Operations and the Supply Chain. We implement Theory of Constraints and Lean Thinking based Flow Management System (FMS) methodology, supported by CMS RoadRunner software, to enable our solutions. We service our international clients from offices in Canada and Poland.

Currently we are looking for a **part-time Executive Assistant / Office Manager** position to join our dynamic and fast-growing professional team. This part-time position is based in our Cambridge, ON office. Under mínimal supervision the Executive Assistant is responsible for a wide variety of administrative and office management duties to support our team.

**Daily office Management responsibilities**:

- Overseeing day-to-day operations of a Business Consulting and IT Professional office
- Provide Executive Assistant support to the CEO and Executive Vice President
- Ensure physical and virtual filing systems are organized and kept up to date
- Replenish office and kitchen supplies as needed
- Ensure office cleanliness including kitchen, boardrooms, storage and bathrooms

**Other areas of administrative responsibilities**:

- Various administrative tasks including occasional help with booking international travel
- Client invoicing and project expense monitoring / reporting
- Assist with vendor invoicing and accounts receivable / payable
- Supporting marketing activities (maintaining client databases, conference registrations, preparing training workshops materials, printing marketing brochures)
- Managing supplier relationships (Rogers, Insurance, Benefits, Office Cleaning, etc.)
- Support hiring and onboarding process (office orientation, staff handbook, workstation set-up, HR related questions, benefit plan package, etc.)

**Required Skills and qualifications**:

- Proven experience as an Executive Assistant and Office Manager
- Excellent computer skills and proficiency in Microsoft Office or Apple Suite
- Excellent English language and interpersonal skills
- Ability to work within fast pace professional environment and under pressure

**Job Types**: Part-time, Permanent

Pay: From $30,000.00 per year

Expected hours: No more than 24 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cambridge, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Expected start date: 2024-07-08