Tournament & Event Specialist (Toronto)

2 months ago

Toronto, Canada Chess Institute of Canada Full time

**About the Chess Institute of Canada**

The Chess Institute of Canada (CIC) teaches life skills through the magic of chess. We welcome players of all ages, genders, ethnic and national origins, and skill levels to our warm and inclusive programs. Our expert instructors create a safe and welcoming space, so everyone can learn and grow without feeling intimidated or uncomfortable.

Whether you’re looking for online classes, in-person programs at your school or library, or even special events and tournaments, we’ve got you covered. And through it all, our focus on critical life skills ensures that every student will emerge from our programs with more than just chess knowledge - they’ll be equipped with the tools needed to succeed in all areas of life. Join the thousands of families and communities who have already been impacted by CIC.

Chess, anyone? Chess - **everyone**

**Job Summary**

Reporting to the Executive Director, and working closely with the CIC team, the **Tournament & Event Specialist **is an essential component of CIC’s ongoing success, responsible for ensuring smooth operations of its tournaments, camps and special events, and ensuring that individual and institutional clients are well served by CIC.

Coordinating everything from tech issues to questions about instruction to billing inquiries, the **Tournament & Event Specialist **is organized, self-directed, and capable of authoritatively running camps and events while coordinating other instructors and part-time staff in their execution.

Incumbents in this role may be designated as “Directors” in tournament organization with organizations such as FIDE, the Canadian Chess Federation, and other bodies, and these titles may be used publicly and in communications for such events.

**Scope**

This role is responsible for the coordination, planning and execution of events, camps (single and multi-day) and tournaments. The hours per week allocation is for planning and ensuring events will be appropriately staffed and well managed. Paid hours for on-site event work are captured in our instructor pay schedule as additional duties for CIC instructors.

**KEY RESPONSIBILITIES**:

- Tournament and camp planning and execution: planning, organizing and supervising PA Day and other tournaments and camps for CIC, including location booking, on-site logistics (equipment, food and supervision), and supervising instructors and staff for the successful delivery of tournaments
- Financial and logistics coordination: providing tournament/camp proposals including venue proposals to the CIC senior leadership team for approval, with an evaluation of profitability, community impact, and capacity required.
- Provide information on events for marketing, communications and promotion on the website and elsewhere.
- Tournament, event and camp administration: ensuring camps are run according to AODA, labour, and health and safety standards and including location rentals, attendee waivers, and any required expenses - payment, invoice gathering and tracking, and remittance for payment or reimbursement as warranted.
- Instructor scheduling coordination: work with instructors to ensure tournaments and camps are appropriately staffed for success
- Certificate and achievement coordination: ensure events have sufficient certificates and other tools to award and celebrate attendee success
- Equipment management: ensure tournament locations have sufficient equipment and software (tournament software, physical boards, pieces, etc.) to ensure successful tournaments, including coordination and transport of our “big board” chessboard to events as needed
- Maintain current knowledge of required policies and standards for employment, health and safety, human rights, labour standards, and AODA requirements
- Other duties as required by the organization.

**REQUIRED QUALIFICATIONS**:

- Knowledge of chess at the tournament level, including FIDE and other rankings systems, tournament software and proper protocols for uploading and sharing tournament results with ranking bodies.
- CCF and FIDE authorization to direct tournaments is an asset but not a requirement. If the incumbent is not an authorized tournament director at hiring, pursuit of these credentials will be strongly encouraged in the role.
- Several years (minimum 2) of experience performing event coordination duties including location and food management, creating and coordinating attendee lists, and recruitment, training and coordination of on-site staff and volunteers.
- Previous experience working with a web CMS and online booking/scheduling software
- Knowledge of the Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, and other applicable employment legislation.
- Previous work in a non-profit environment is preferred.
- Satisfactory Criminal Records Check and Vulnerable Sector Screening required
- Consideration may be given to an equivalent combination of education and experien

  • Event Staff Guest Services

    5 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times is looking for high energy friendly individuals for our GUEST SERVICES / EVENT STAFF department. Event Staff contributes to the ultimate Medieval Times experience by greeting and assisting guests as needed, patrolling and monitoring internal and external premises to prevent theft, violence and infraction of rules. **ESSENTIAL FUNCTIONS and...

  • Event Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will be responsible for planning and executing all aspects of donor and alumni events and meetings, from initial planning to post-event follow-up.Key Responsibilities:Coordinate event schedules and program calendarsAnalyze...

  • Maintenance Manager

    4 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times Dinner and Tournament, Americas #'1 Dinner Attraction, is seeking a Maintenance Manager for our TORONTO castle. Responsibilities Include: - Oversight of building maintenance and upkeep for our 65,000 plus square foot castle - Serve as technical expert for General Manager concerning repair and maintenance & equipment replacement issues,...

  • Event Supervisor

    2 months ago

    Toronto, Canada Toronto Pan Am Sports Centre Full time

    Toronto Pan Am Sports Centre Inc. is currently seeking a full-time** Events Supervisor **to join our team! The Events Supervisor reports to the Director, Sports and Recreation and is the main contact with event preparations and operations for events and special projects. This role will work closely with the client to understand their needs pertaining to the...

  • Events Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Events Specialist to support the Office of Advancement by executing all aspects of donor and alumni events and meetings. This includes planning event details, coordinating with external vendors, and preparing service contracts.Key Responsibilities:Coordinating event schedules and calendarsAnalyzing...

  • Lord Chancellor

    5 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times is looking for PERFORMERS to play the **LORD CHANCELLOR** in our live action dinner show. **ESSENTIAL FUNCTIONS and RESPONSIBILITIES**: - Performs an expansive speaking role requiring a strong, dynamic vocal performance in front of a large crowd - Rides a horse in the arena during the entirety of the performance - Greets and interacts with...

  • Manager, Donor Stewardship and Events

    6 months ago

    Toronto, Canada Toronto Humane Society Full time

    Do you love animals as much as we do? Join us and you can make a difference every day! Toronto Humane Society finds new homes for thousands of animals and helps keep families together. However,Toronto Humane Society is more than an animal shelter. We are an educational resource and support system, a leading voice in animal welfare and accessible care....

  • Events Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an experienced Events Specialist to support the Office of Advancement in executing all aspects of donor and alumni events and meetings. This includes planning event details, coordinating with external vendors, and preparing service contracts.Key Responsibilities:Coordinate event schedules and program...

  • Event Coordinator

    5 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    Event Planning Role at the University of TorontoThe Faculty of Applied Science & Engineering at the University of Toronto is hiring an Event Specialist to support the Office of Advancement.This role involves executing all aspects of donor and alumni events and meetings, from initial planning to post-event follow-up. The Events Specialist will plan event...

  • Development & Events Coordinator (Hybrid)

    4 months ago

    Toronto, Canada Ronald McDonald House Charities Toronto Full time

    **The Organization** Since 1981, Ronald McDonald House Charities (RMHC) Toronto has served as a place to call home for families with seriously ill children undergoing treatment. RMHC Toronto encompasses a House for 81 families in downtown Toronto and seven Family Rooms in hospitals across the Greater Toronto Area and in Sudbury. The families we serve come...

  • Event Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will be responsible for executing all aspects of donor and alumni events and meetings from initial planning to post-event follow-up.Key Responsibilities:Coordinate event schedules and program calendarsAnalyze client needs and...

  • Event Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will be responsible for planning and executing all aspects of donor and alumni events and meetings, from initial planning to post-event follow-up.Key Responsibilities:Coordinate event schedules and program calendarsAnalyze...

  • Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will play a critical role in supporting the Office of Advancement by executing all aspects of donor and alumni events and meetings.Key ResponsibilitiesCoordinate event schedules and calendarsAnalyze client needs and recommend...

  • Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will play a critical role in supporting the Office of Advancement by executing all aspects of donor and alumni events and meetings.Key ResponsibilitiesCoordinate event schedules and calendarsAnalyze client needs and recommend...

  • Event Coordinator

    3 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will play a critical role in supporting the Office of Advancement by executing all aspects of donor and alumni events and meetings.Key ResponsibilitiesCoordinate event schedules and calendarsAnalyze client needs and recommend...

  • Event Coordinator

    3 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto is seeking a highly skilled Events Specialist to join our team. As an Events Specialist, you will play a critical role in supporting the Office of Advancement by executing all aspects of donor and alumni events and meetings.Key ResponsibilitiesCoordinate event schedules and calendarsAnalyze client needs and recommend...

  • Queen

    5 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times is looking for PERFORMERS to play the **QUEEN** in our live action dinner show. *** **REQUIREMENTS**: - ** Previous experience playing a role or roles in live-action theater strongly preferred**: - ** Must be able to memorize lines and speak with a clear and dynamic voice (ability to speak with various accents preferred)**: - ** Horseback...

  • Prep Cook

    5 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times is looking for KITCHEN STAFF team members to assist with food preparation and dishwashing help to ensure the ultimate Medieval Times experience for guests. - ** ESSENTIAL FUNCTIONS and RESPONSIBILITIES**: - Prepares and Cooks pre-selected menu - Maintains clean workstations - Operates dishwasher as needed - Additional duties as assigned - **...

  • Events Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto is seeking an Events Specialist to support the Office of Advancement by executing all aspects of donor and alumni events and meetings. This includes planning event details, coordinating with external vendors, and preparing service contracts.Key Responsibilities:Coordinating event schedules and calendarsAnalyzing...

  • Stable Hand

    5 months ago

    Toronto, Canada Medieval Times Dinner & Tournament Full time

    Medieval Times is looking for STABLE HANDS to assist us with taking care of the Horses. **WHAT DOES A STABLE HAND DO?** The Stable Hand contributes to the overall show quality by consistently maintaining a standard of excellence by maintaining a healthy, well-groomed herd of horses and a clean, well maintained stable area to house them. - Ensures...