Facilities Coordinator

2 weeks ago

Toronto, Canada CT Real Estate Full time

**Help us boldly shape retail in Canada**

Canadian Tire Corporation’s (CTC) rich heritage of serving Canadians from coast-to-coast dates back to 1922. Our vision is to become the #1 retail brand in Canada and we are focused on innovating and making important investments in our business, especially when it comes to our people. To reach our goal, we need the best talent to help us evolve and drive change across the business - and boldly help shape Canada’s retail industry. As we strive to be at the forefront of a complex and vastly changing retail industry, it is an exciting time to join the Canadian Tire family of companies.

At Canadian Tire we work flexibility embracing ‘Hybrid’ whereby individuals utilize a combination of working at a CTC campus and or virtually in service of outcomes. Determined by managers, decisions around work location will be made based on business and team needs and grounded in a desire to support individual well-being and personal needs. Our goal is to empower teams and individuals to make the right decisions for them, and we expect that to look different for everyone.

**What you’ll do**
- Manage the Team mailbox: document, track and distribute or fulfill in-bound correspondence, weekly/monthly/quarterly reports, compliance orders, invoices, etc.
- Ensure timely payment of all invoices: code and submit invoices for approval
- Maintain and update Elevator/Escalator (“E2M”) Asset Registers:

- Ensure E2M operating licenses are current and ensure timely renewals, ensure current operating licenses are on file and on display at the stores
- Track/update E2M maintenance contract expiries and flag/escalate issues
- Track and escalate E2M AHJ compliance orders to third-party vendor and ensure all are completed by specified deadlines
- Track and escalate E2M Vendor or Landlord requests to schedule annual inspections and track/record completion of same
- Maintain Fire Life Safety (“FLS”) files and trackers, and work with third-party vendors to:

- Ensure annual reviews for existing Fire Safety Plans (“FSPlan”) are completed and current FSPlans are on file and sent to stores
- Ensure requests for New FSPlans (for new stores) are fulfilled and sent to stores/kept on file
- Track and distribute all FLS AHJ compliance reports and ensure third-party vendor completes all deficiencies on/before deadlines
- Ensure all FLS queries are addressed
- Issue purchase orders/change orders for capital expense approval; prepare and circulate regular capital budget tracking reports
- Receive and distribute tenant lease updates (eg: lease renewals, change of lease responsibilities, notices for New Stores, changes to landlord contact info, etc.)
- Maintain digital files, ensuring all are current and updated as appropriate
- Build effective working relationships within and between departments
- Provide general support to the Facilities Manager and Facilities Specialists and perform other duties as may be assigned from time to time

**What you bring**
- Minimum three years experience in an admin support or coordinator role
- Strong customer service skills, with demonstrated ability to follow-up and resolve issues on a timely basis
- Strong communication skills, both written and verbal
- Demonstrated ability to multi-task and reprioritize in a fast-paced work environment
- Working knowledge of facilities management, experience in real estate or retail facilities is viewed as a strong asset
- Excellent work ethic with a history of dependability, high integrity and professionalism
- Flexibility and the ability to adapt quickly to changing priorities; ability and confidence to work with mínimal supervision

**#LI-UH1**:

- Canadian Tire and its family of companies are boldly shaping retail in Canada and we continue to deliver a positive experience for our customers. As one of the most trusted brands in Canada, our employees take pride in the work we do across the country. It’s more than the iconic triangle that keeps our employees around. From benefits and perks, to learning and development opportunities, to our commitment to Jumpstart - these are some of the many reasons why Canadian Tire Corporation is one of _Canada’s Best Managed Companies _. _
- To learn more about this team and the Canadian Tire family of companies follow us on _LinkedIn _. _

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