Receptionist / Jr. Administrative Assistant
3 weeks ago
**RECEPTIONIST / JR. ADMINISTRATIVE ASSISTANT**
Altex Industries is a fabrication, engineering and service company that specialize in providing heat transfer equipment and service for the oil and gas industry. We are currently looking for an outgoing and friendly **Receptionist/Jr. Administrative Assistant, **who will be responsible for managing the front desk, some of the responsibilities and requirements include:
- Handle incoming calls, general inquiries, absent management
- Greet, interact and direct all visitors, which includes completion of sign-in and security procedures
- Works closely with Manager and all other Departments
- Perform various general administrative duties
- Newsletter - prepare outline, seek articles and authors, collate, print and issue monthly
- Ordering office supplies, promotional items, coffee, business cards, stationery, calendars, etc.
- Manage and maintain reception, kitchen, plants
- Manage Security access cards
- Events planning - organizing, booking venues, liaising with suppliers, decorating décor, entertainment, invitee list, staff activities, etc.
- Manage service contracts (janitorial, Iron Mountain, appliance repairs/maintenance)
- Travel Arrangements - Booking flights/hotels for management as requested
- Fire Evacuation Marshall
- Other duties as assigned
**Qualifications**:
- High School Diploma
- 3 to 5 Years of administration experience
- A mature and positive attitude with administrative experience
- Excellent time management, administration skills and phone manners
- Customer focused with the ability to build relationships
- Excellent interpersonal and communication skills
- Immaculate personal presentation
- The ability to work independently and collaboratively
- The ability to multi-task, exceptional attention to detail and organizational skills
- Strong verbal and written communication skills
- Motivated, energetic, self-starter, ability to take control, professional and reliable
- Must have strong work ethics, respect for privacy and confidentiality is essential
**We thank all applicants for their interest in Altex Industries Inc., only those selected for interviews will be contacted. No recruitment agencies or telephone calls please.**
**Job Types**: Full-time, Permanent
**Salary**: From $21.00 per hour
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
**Experience**:
- Reception: 4 years (preferred)
- Administrative: 4 years (preferred)
Licence/Certification:
- Office Administration Certificate/Diploma (preferred)
Work Location: In person
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