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Administrative Assistant
3 days ago
**Key Responsibilities**:
- **Purchase Order Processing**:
- Create purchase orders accurately and promptly in our Order Management System (OMS).
- Record all relevant information, such as quantities, pricing, and delivery dates correctly.
- **Administrative Support**:
- Verify vendor invoices and reconcile them to POs in OMS.
- Maintain organized records of invoices, receipts, and other purchasing-related documents.
- Verify the accuracy of shipment times and arrival dates.
- Compile daily reports on invoice discrepancies, missing shipments, and other anomalies.
- **Team Collaboration**:
- Assist in duty coverage for other team members during holidays and vacations.
- Work closely with other departments to ensure operations run smoothly.
- Participate in cross-functional projects as required.
**Qualifications and Requirements**:
- High school diploma or equivalent.
- Prior administrative experience, preferably in a purchasing or procurement role.
- **Skills**:
- Outstanding organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize tasks effectively.
- Capable of working both as part of a team and independently.
- **Floral Industry Knowledge**:Familiarity with flowers and floral products is beneficial.
- **Team Player**:A willingness to collaborate and contribute positively to the work environment.
Reporting Structure: You will report directly to the Purchasing Manager, ensuring clear communication and guidance.
Schedule: The position is part-time with potential for full-time, Monday through Friday, with hours ranging from 24 to 32 per week.
**Job Types**: Full-time, Part-time, Permanent
Pay: From $19.00 per hour
Expected hours: 24 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Store discount
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Holidays
- Monday to Friday
- Morning shift
- Overtime
- Weekends as needed
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Burnaby, BC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative: 1 year (preferred)
Work Location: In person
Application deadline: 2024-05-17
Expected start date: 2024-05-27
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