Coordinator Finance and Administration

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride in our creative and diverse communities and people, allowing us to embrace our past and influence our future. Our vision is for Nova Scotia to be an acknowledged leader as a place where cultural identity, expression, and economy prosper. A place where all people honour and embrace diversity and heritage.

The Nova Scotia Museum, consisting of 28 museum sites, is the most decentralized museum in Canada. It is also one of the oldest provincial museums in the country. The Nova Scotia Museum is responsible for the provincial collection of over one million artifacts and specimens housed at museum sites and storage facilities across the province.

**About Our Opportunity**:
Under the direction of the Director, Nova Scotia Museum, the Coordinator, Finance and Administration ensures the financial effectiveness of the 28 Nova Scotia Museum sites in the following areas: administering grants to provincial museum boards/societies, analysing annual financial reporting from the provincial museum boards/societies, developing financial reports for the Nova Scotia Museum for budgeting, forecasting, trending and results analysis. This position works closely with Financial Administrative Officer, Archives Museums and Libraries Division.

As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.

This position is responsible for ensuring that government policies, procedures and guidelines are followed. Primary divisional contact with the Financial Corporate Services Unit, Procurement Branch and Human Resources.

This position is responsible for administration associated with the Nova Scotia Museum Pass program. This position is also responsible for collecting and maintaining statistics for the Nova Scotia Museum.

**Primary Accountabilities**:

- Ensures cost effective operations of the Nova Scotia Museum by coordinating and evaluation budget estimates in accordance with set procedures; verifies accuracy of budget figures, monthly forecasting, accumulating all relevant support data, ensuring preparation of financial reports in accordance with prescribed accounting policies and procedures. Review requests for purchases to ensure the provincial procurement policies are followed
- Administers annual grant program to sixteen provincial museum boards/societies, applies a working knowledge of applicable funding framework following general accepted accounting principles; liaises with Financial Administrative Officer, Archives Museums and Libraries Division, executive director, directors and managers; coordinates gathering of museum financial reporting; verifies and analyses museum accounting documentation; reviews costs and performs cost analysis of financial data reported by the provincial museum boards/societies
- As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.
- May perform other related duties as assigned.

**Qualifications and Experience**:

- At least 5 years of related experience with an emphasis on financial administration, procurement and invoice processing. An acceptable combination of your education and experience will be considered.
- Demonstrated strong prioritization and organizational skills and the ability to effectively in a multi-task
- Experience compiling reports for management
- Strong verbal and written interpersonal and communication skills required.
- Demonstrated extensive experience using the Microsoft Office Suite of programs (Outlook, Word, Excel, Powerpoint, etc). Experience using SAP, including reporting functions.
- Must have excellent problem-solving skills and be solution oriented.
- Knowledge of government financial policies and procedures will be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Pro

  • Municipal Finance Administrator

    3 months ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 44146 **Department**: Finance and Treasury Board **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 16-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Department of Finance and Treasury Board works to preserve the financial capacity of the...

  • Municipal Finance Administrator

    3 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:16-Oct-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Finance and Treasury Board works to preserve the financial capacity of the Government of Nova...

  • Payroll & Finance Coordinator

    3 months ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Payroll & Finance Coordinator**Department/Unit** - Computer Science**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S327-24**Employee Group** - NSGEU Local 77**Position Type** - Regular, On-Going**Duration of Contract (if applicable)** **Employment Type** - Full Time**Full-time Equivalency (FTE)** -...

  • Project Coordinator

    2 weeks ago

    Halifax, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Position...

  • Finance and Billing Coordinator

    1 month ago

    Halifax, Canada YWCA Halifax Full time

    **Title**:Finance and Billing Coordinator **Department**:Operations **Reports to**: Director of Operations **Classification**: Contract, Full time, Salary **Hours**:37.5 Hours per week **Start Date**:ASAP **Location**: Halifax, NS YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls,...

  • Finance and Billing Coordinator

    3 days ago

    Halifax, Canada YWCA Halifax Full time

    **Title**:Finance and Billing Coordinator **Department**:Operations **Reports to**: Director of Operations **Classification**: Contract, Full time, Salary **Hours**:37.5 Hours per week **Start Date**:ASAP **Location**: Halifax, NS YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls,...

  • Finance and Billing Coordinator

    4 months ago

    Halifax, Canada YWCA Halifax Full time

    **Title**:Finance and Billing Coordinator **Department**:Operations **Reports to**: Director of Operations **Classification**: Contract, Full time, Salary **Hours**:37.5 Hours per week **Start Date**:ASAP **Location**: Halifax, NS YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls,...

  • Finance Administrative Assistant

    2 months ago

    Halifax, Canada Black Business Initiative Full time

    **Position Profile** The Black Business Initiative (BBI) is the longest serving Black business development initiative in Canada. We work to address the unique needs confronting Black businesses in Atlantic Canada and to build the community capacity of Black communities across Canada. Since its inception, our organization has grown to be a catalyst for job...

  • Executive Administrative Coordinator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:16-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies...

  • Project Finance Administrator

    7 months ago

    Halifax, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Project...

  • Administrative Coordinator

    1 month ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Administrative Coordinator**Department/Unit** - Multidisciplinary Centre**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S346-24**Employee Group** - NSGEU Local 77**Position Type** - Regular, On-Going**Duration of Contract (if applicable)** **Employment Type** - Full Time**Full-time Equivalency...

  • Administrative Coordinator

    7 months ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - English **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S154-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Finance Administrator, Dal Innovates

    2 months ago

    Halifax, Canada Dalhousie University Full time

    Position Information **Position Title** - Finance Administrator, Dal Innovates**Department/Unit** - Research Services**Location** - Halifax, Nova Scotia, Canada**Posting Number** - S328-24**Employee Group** - DPMG**Position Type** - Term**Duration of Contract (if applicable)** - 2 years**Employment Type** - Full Time**Full-time Equivalency (FTE)** -...

  • Property Administrator

    7 months ago

    Halifax, Canada Tawaak Housing Association Full time

    Overview: Tawaak Housing Association (Tawaak) is a private non-profit housing corporation that owns, operates, and delivers socially assisted rental housing in six urban areas of Nova Scotia. The mandate of the organization is to provide suitable, adequate, and affordable housing to Indigenous peoples of low to moderate income who reside in urban areas of...

  • Office Administrative Coordinator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    The Department of Municipal Affairs and Housing (DMAH) is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia. Municipal Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many...

  • Finance & Human Resources Administrator

    7 months ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Finance & Human Resources Administrator **Department/Unit** - Advancement **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S203-24 **Employee Group** - DPMG **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Coordinator Administrator

    7 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride...

  • Document Control Administrative Coordinator

    5 days ago

    Halifax, Canada Lindsay Construction Full time

    **Position: Document Control Administrative Coordinator** **Location**:Dartmouth, NS **Job Overview** Reporting to the Regional Director, the Document Control Administrative Coordinator will provide administrative support to regional operations and may assist with project finance controls. This role is focused on continuously improving improve operational...

  • Administrative Assistant/financial Advisor

    7 months ago

    Halifax, Canada Merit Finance Full time

    Playing a key role for finding out strength of our business, plan strategic policies to attract dominant brokers to make finance. - Formulating and presenting our products to the key customers in the market. - Creating periodic reports and strain competitive advantage by analyzing market share. - Monitor and report the movement of funds of the company to...

  • Office Administrator/device Coordinator

    3 months ago

    Halifax, Canada Society of Deaf and Hard of Hearing Nova Scotians Full time

    **Summary** The Admin/devices coordinator is an exciting and impactful role! As an Office Administrator/Device Coordinator, you'll have the opportunity to directly contribute to the Deaf and Hard of Hearing community by helping them access essential devices. Your skills in time management, vendor relations, and budgeting will be crucial in ensuring that...