Coordinator Finance and Administration

7 days ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride in our creative and diverse communities and people, allowing us to embrace our past and influence our future. Our vision is for Nova Scotia to be an acknowledged leader as a place where cultural identity, expression, and economy prosper. A place where all people honour and embrace diversity and heritage.

The Nova Scotia Museum, consisting of 28 museum sites, is the most decentralized museum in Canada. It is also one of the oldest provincial museums in the country. The Nova Scotia Museum is responsible for the provincial collection of over one million artifacts and specimens housed at museum sites and storage facilities across the province.

**About Our Opportunity**:
Under the direction of the Director, Nova Scotia Museum, the Coordinator, Finance and Administration ensures the financial effectiveness of the 28 Nova Scotia Museum sites in the following areas: administering grants to provincial museum boards/societies, analysing annual financial reporting from the provincial museum boards/societies, developing financial reports for the Nova Scotia Museum for budgeting, forecasting, trending and results analysis. This position works closely with Financial Administrative Officer, Archives Museums and Libraries Division.

As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.

This position is responsible for ensuring that government policies, procedures and guidelines are followed. Primary divisional contact with the Financial Corporate Services Unit, Procurement Branch and Human Resources.

This position is responsible for administration associated with the Nova Scotia Museum Pass program. This position is also responsible for collecting and maintaining statistics for the Nova Scotia Museum.

**Primary Accountabilities**:

- Ensures cost effective operations of the Nova Scotia Museum by coordinating and evaluation budget estimates in accordance with set procedures; verifies accuracy of budget figures, monthly forecasting, accumulating all relevant support data, ensuring preparation of financial reports in accordance with prescribed accounting policies and procedures. Review requests for purchases to ensure the provincial procurement policies are followed
- Administers annual grant program to sixteen provincial museum boards/societies, applies a working knowledge of applicable funding framework following general accepted accounting principles; liaises with Financial Administrative Officer, Archives Museums and Libraries Division, executive director, directors and managers; coordinates gathering of museum financial reporting; verifies and analyses museum accounting documentation; reviews costs and performs cost analysis of financial data reported by the provincial museum boards/societies
- As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.
- May perform other related duties as assigned.

**Qualifications and Experience**:

- At least 5 years of related experience with an emphasis on financial administration, procurement and invoice processing. An acceptable combination of your education and experience will be considered.
- Demonstrated strong prioritization and organizational skills and the ability to effectively in a multi-task
- Experience compiling reports for management
- Strong verbal and written interpersonal and communication skills required.
- Demonstrated extensive experience using the Microsoft Office Suite of programs (Outlook, Word, Excel, Powerpoint, etc). Experience using SAP, including reporting functions.
- Must have excellent problem-solving skills and be solution oriented.
- Knowledge of government financial policies and procedures will be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Pro

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