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Administrative Assistant

3 months ago

Sarnia, Canada ServiceMaster Restore Full time

**Primary Responsibilities**:

- Greet all visitors to the office
- File pertinent documents in an orderly manner to ensure that if required these documents are easily accessible.
- Oversee our inventory program to ensure office, cleaning and mitigation supplies are readily available. This includes ordering supplies as necessary.
- Send, receive, and distribute mail and orders as they arise. Responsible to ensure all orders are received and pieces accounted for.
- Maintain confidentiality of personnel, company, and client information.
- Maintain a list of all company vehicles and drivers. Ensure general maintenance is current for each vehicle.
- Track employee attendance and record timesheets for payroll purposes. This is recorded daily for accuracy.
- Develop an on-call schedule for our 24 hours services. Responsible to inform the answering services and our pager holder of any changes to the schedule as outlined.
- Assist with opening and closing duties.
- Maintain a clean work environment. Responsible for cleaning the office as required. Including but not limited to offices, bathrooms, kitchen space and reception area
- Assist with implementing our Health and Safety program. Including but not limited to conducting workplace inspections, organizing and delivering monthly health and safety meetings, and implementing safety measure in the workplace
- Assist with Human Resources duties, including but not limited to assisting with training and development, recruitment and onboarding
- Additional duties as required.

**Skills and/or Experience Required**:

- Effective communication skills both written and verbal
- Ability to work in an extremely fast paced environment.
- Experience with Word, Excel and Outlook with the ability to learn other systems.
- Ability to engage clients, deliver excellent service, and build and maintain strong working relationships
- Highly organized, strong attention to detail and ability to multi-task
- Strong time management skills
- Human Resources and Health and Safety experience is an asset.

**Job Types**: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 42.5 per week

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Sarnia, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-07-02