Human Resources Assistant

6 months ago

Brampton, Canada Home and Community Care Support Services Full time

**Job Description**:
Reporting to the Human Resources Manager, the HR Assistant provides administrative support to the Human Resources department and also acts as a resource for staff regarding HR related information relating to policies, processes and procedures. This position is also responsible for maintaining and inputting employee information into the human resource information system and Performance Appraisal system and production of pre-configured reports. This role supports the new hire documentation and the maintenance of the orientation materials and provision of training/support to others.

**Major Responsibilities**
- **
Systems Administration Support (HRIS and Other)**
- Maintain Human Resources Information System, Performance Appraisal System and any other assigned HR system, including the web-based module of HRIS system.
- Input and maintain confidential employee records in the HRIS including initiate process and maintain employee documentation (new hires, terminations, staffing and salary changes, etc.) Enter jobs into the Human Resources Information Systems in a timely manner. Provide information to and liaise with the payroll lead as required.
- Act as the back-up systems administrator for all systems used in HR except the building security system.
- Act as the Administrator for the Building Security system.
- Maintain system security for authorized users.
- Supports the configuration system upgrades as required.
- Organize and participate in system-related problems that impact the HRIS.
- Participate in identifying requirements for system enhancements and system development and evaluation activities.
- Make recommendations to improve system performance.
- Support the provision of training on new releases/upgrades and technical and procedural guidance to staff.
- Initiate bi-weekly pay period log.
- Create a variety of standard and ad-hoc reports on human resource and payroll related matters.
- Work with payroll and HR staff to update HRIS with new benefit premiums/deductions as required.
- Work with payroll and HR staff to complete annual MDC/Health Leave PA report.
- **
General**
- Administer insurance benefits and pension plans for all staff. Liaise with carriers regarding day-to-day administration.
- Maintain department files, including employee human resources files.
- Prepare regular and ad hoc reports and documents as required using word processing, database and regular computer software.
- Communicate information to staff regarding HR issues such as benefits and pension plan information.
- Provide administrative support to Human Resources department including general correspondence and meeting arrangements.
- Create and maintain in-house procedures and administrative process manuals.
- Coordinate and administer the employee identification card process and building access system
- Conduct telephone interview and reference checks as required.
- **
Other**
- Answer general public inquiries either in person or by phone.
- Adhere to health and safety policies/ practices developed and implemented by the LHIN and take reasonable precautions.
- Participate in Committees as required.
- Other duties as assigned.

**Qualifications** **and Experience**
- Diploma in Human Resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience) from a recognized college or university.
- HRIS courses/certification preferred
- Minimum two years of job related experience.
- Knowledge of salary administration practices and related federal/provincial government directives relative to statutory deductions (e.g. CPP, EI, tax, etc
- Experience in maintaining confidential employee HR files
- Strong accurate keyboarding skills
- Experience in office administration
- Experience in recording minutes
- Proficiency with word processing, spreadsheet and database software, including computerized HRIS
- Working knowledge of organizational human resources policies and procedures including experience working with a collective agreement.**Equity, Inclusion, Diversity and Anti-Racism Commitment**
- Home and Community Care Support Services has implemented a mandatory COVID-19 vaccination policy for all employees. As a condition of employment, successful applicants will be required to submit proof of COVID-19 vaccination status prior to start date._

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