Human Resources Coordinator

1 month ago

Brampton, Ontario, Canada Almag Aluminum Full time
Job Title: Human Resources Administrator

The Human Resources Administrator plays a vital role in supporting the HR department by handling a variety of administrative tasks. This role ensures the smooth operation of HR functions, including maintaining employee records, processing paperwork, scheduling meetings, and assisting with recruitment activities.

Key Responsibilities:
  • Administrative tasks related to the HR department, such as filing documents, organizing meetings, and responding to correspondence.
  • Preparing and distributing correspondence, memos, invoices, presentations, and reports as needed.
  • Preparing and processing HR-related documents, such as employment contracts and onboarding forms.
  • Recording and preparing minutes for meetings.
  • Assisting in updating and formalizing policies and procedures.
  • Developing and updating SOPs and RACIs.
  • Preparing and updating presentation material for meetings, orientations, and training.
  • Maintaining and updating HR and Health and Safety communications, PowerPoint slides, and lunchroom communication boards.
  • Preparing orientation, new hire, termination, and WSIB packages.
  • Preparing training certificates and awards for employees as required.
  • Supporting and conducting orientation for new hires.
  • Updating KPIs and running reports on a regular basis.
  • Coordinating and scheduling all mandatory internal and external training.
  • Creating and updating training matrices and maintaining training documents for all employees.
  • Assisting with internal and external recruitment activities to maximize human resources.
  • Supporting the recruitment process, including resume screening, scheduling interviews, and coordinating communications.
  • Maintaining performance review matrices for all new and current employees.
  • Ensuring the implementation and adherence to performance evaluation methods by all supervisors and managers.
  • Coordinating and administering HR programs.
  • Ownership of social committee, event planning, BBQ, and Holiday Luncheons.
  • Responsibly updating Human Resources forms.
  • Responding to employee inquiries regarding HR policies and procedures.
  • Assisting other departmental managers in interpreting and administering personnel policies and programs.
Requirements:
  • University degree or college diploma in Human Resources Management, specializing in Human Resources Management, Business Administration, or a related discipline.
  • Minimum 1 year of administrative experience in a Human Resources department in an industrial/manufacturing environment.
  • Hands-on experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS).
  • Proven skill in formatting and drafting correspondence, forms, reports, presentations, and proposals.
  • CHRP or working towards it.
Technical Skills/Competence:
  • Professional, friendly, and exceptional interpersonal skills (written, verbal, listening).
  • Assigning the highest priority to customer satisfaction while meeting commitments to achieve departmental objectives.
  • Exceptional attention to detail with proven ability to accurately proofread materials.
  • Exceptional organizational and communication skills.
  • Ability to maintain and preserve strict confidentiality.
  • Ability to work with all levels of employees and departments.
  • Must have the ability to meet deadlines and prioritize a heavy workload.
  • Ability to work independently to complete assigned tasks with minimum supervision.
  • Ability to multitask and work under pressure.
  • Excellent command of the English Language, both written and verbal.
  • Practicing and maintaining integrity while following Almag's policies and procedures.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Knowledge of labour laws.
Benefits:
  • Profit sharing.
  • Health care spending account.
  • Education assistance program.
  • Health and dental.
  • Life AD&D.
  • Long-term disability.
  • Critical illness insurance.
  • Gym memberships.

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