Accounts Payable Automation Project Manager

2 weeks ago

Victoria, Canada Cynet Systems Full time
Job Description:

Project Planning and Scheduling: Responsible for creating a comprehensive project plan, including timelines, milestones, and resource allocation.

Stakeholder Communication: Facilitating clear and consistent communication among project stakeholders, including internal stakeholders, project team members, and third-party vendors.

Risk Management: Identifying potential risks to the project's success and developing strategies to mitigate or address them.

Budget Management: Oversee budgeting and financial aspects of the project, ensuring that expenditures are within scope and align with the contract terms.

Team Leadership: Leading and motivating the project team (including technical project manager, business analyst, subject matter experts and change manager), delegating tasks effectively, assisting the team in the prioritization, providing clarity, identifying action items and resolving conflicts as they arise.

Quality Assurance: Ensuring that the system implementation meets quality standards and client requirements with regards to anticipated outcomes and user adoption.

Change Control: Handling changes in project scope, requirements, or objectives while minimizing disruption to the project's progress is essential.

Documentation and Reporting: Maintaining accurate project documentation and providing regular progress reports to stakeholders to keep them informed about the project's status.

Vendor Management: Oversee the activities of third-party vendors ensuring they meet contractual obligations.

Requirement/Qualifications:

In addition to the qualifications and demonstrated expertise on projects with the characteristics described for PM Levels 1 through 3, the IM-related Project Management Consultants are expected to have an undergraduate degree in business administration or related field; and have business-related project experience.

  1. The Project Manager at Experience Level 1 functions as project lead and is expected to operate at a senior level and have a solid understanding of the challenges and complexity in managing a project team in a complex public sector environment.
  2. Have a minimum of five (5) years of experience within the last ten (10) years as a Senior Project Manager in one + of the following areas:
    1. Project Integration Management
    2. Project Scope Management
    3. Project Time Management
    4. Project Cost Management
    5. Project Quality Management
    6. Project Human Resource Management
    7. Project Communications Management
    8. Project Risk Management
    9. Project Procurement Management
  3. Preferably have a postgraduate degree (i.e. masters or doctoral degree in a discipline related to the applicable Category).
  4. The Province will consider certification as a CA, CMC, CMA, CGA or CFA as an alternative to a conventional postgraduate degree.
  5. Preferably have a PMI – Program Management Professional (PgMPSM) or Project Management Professional (PMP) designation.
  6. Have the ability to make effective use of technology (e.g. special product knowledge such as Microsoft Project).

Provide project examples that clearly demonstrate experience on at least three (3) projects of twelve (12) months or longer duration, which includes tight timelines, strong communication, leadership and political skills to understand, navigate, and meet stakeholders’ needs and expectations and reporting project status to an executive position (e.g. executive steering committee).

Provide project examples that clearly demonstrate five (5) +years in managing multidisciplinary teams and developing esprit de corps within the project team (e.g. core business staff, professional employees, middle managers and other private sector contractors).

Provide project examples that clearly demonstrate experience in portfolio management (e.g. strategic alignment and prioritization) including effective portfolio management controls and reporting.

Provide project examples that clearly demonstrate experience in managing the change control process with evidence of strategic communications, end user involvement and training (e.g. managing changes and trade-offs between competing goals).

Provide project examples that clearly demonstrate a track record of successfully delivering large, complex projects (greater than $10M in value, greater than one (1) year in duration and at least ten (10) people reporting to the Senior Project Manager) preferably in a public sector environment.

The Project Manager at Experience Level 1 will possess demonstrated expertise on projects with the following characteristics:

  • High complexity and/or sensitivity (usually large scope and evolving business environment necessitating scope adjustment).
  • Multiple stakeholders (typically involving interaction with a cross-discipline team represented by several interested parties) such as:
    • Government (e.g. a provincial government).
    • Broader public sector (e.g. a crown corporation, municipality or agency) the private sector requiring regular interaction at the Executive level (e.g. Assistant Deputy Minister / Deputy Minister level including briefing Ministers, Treasury Board staff, Common Business Services, ASD Secretariat, Office of the Chief Information Officer, Office of the Comptroller General and representatives of other central agencies of government).
  • Project budgets usually exceeding $10 million and occasionally in the hundreds of millions of dollars.
  • Impacts may be to all of government, broader public sector, private sector and to large components of citizenry.
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