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Payroll Administrator/Executive Assistant

1 month ago

Langley, Canada Pacific Coast Distribution Ltd. Full time

Job Description
The Payroll Administrator is responsible for the payroll cycle and ensures the smooth operations of payroll calculations, processing and production of employee pay in an accurate and timely manner, while maintaining compliance with established payroll practices, company policies, applicable laws and standards, regulatory requirements and internal control procedures.

This role is responsible for benefits support, and recruitment training and development of new and existing employees. This position directly reports to the Controller.

Public transportation is not available in this location, so a personal vehicle is a must .

Payroll Administration
Complete semi-monthly payroll processing ensuring all employees receive applicable wages and benefits; make any adjustments as required
Enter and verify employee time records, vacation, leaves of absence, retroactive payments for all groups of employees and owner operators
Prepare all government remittances as required by law within the timeframes required and reconcile payroll records to monthly statements: WCB, Health Tax
Maintain up to date knowledge of payroll legislation, policies, and procedures
Complete, store, and maintain all payroll records and information according to governing legislation and for audit purposes
Process general ledger payroll accounts including the preparation of supporting schedules, journal entries and reconciliations for payroll and payroll-related accruals
Prepare year-end reconciliations and reports. Prepare T4 for all employees

Benefits Administration
Administrating the Benefits program, and corresponding payment processing
Administrating the RRSP Matching Program, including remittance of monthly payroll deductions to provider
Ensure the maintenance of accurate information in HRIS system and personnel files

Executive Assistant
Coordinate and schedules meetings on behalf of the President and General Manager with internal and external stakeholders
Manage incoming and outgoing correspondence; alert, inform and remind the executives of pressing issues and emergent matters; draft executive-level correspondence for internal/external communications
Prepare agendas and assign action items at weekly / monthly / quarterly Executive meetings (attendance expected); ensure that notes & next steps are captured, and action items are followed-up upon

Human Resources Administration
Conducts full recruiting process, interviews alongside hiring managers, tests (when required), and supports the selection process alongside the Hiring Managers to fill vacant positions
Supports new hire process including the preparation, distribution and processing of Offer Letters
Supports onboarding of new employees including sending, gathering and entering new hire paperwork
Complete terminations and Record of Employment as required

Accounting Support
Support Accounts Receivable activities on a daily basis: billing and collections
Provide accounting and clerical support to the accounting department

Skills and Qualifications
Post-secondary school education in Business Administration
Payroll Compliance Practitioner (PCP) certification
5 – 7 years of experience in a progressive Payroll, Benefits and Human Resources roles
Excellent computer skills including proficiency with Payroll and HR ERP systems, MS Office (Outlook, Excel, Word, Power Point), and Business Intelligence (BI): MS Power BI, Tableau
Knowledge of HR principles and procedures for personnel recruitment, interviewing, selection, training, compensation and onboarding
Ability to handle confidential information with integrity and professionalism
Great customer service and “can-do” focus;
Excellent interpersonal skills; able to liaise and form positive relationships with all levels of employees and management, including a full diversity and inclusion outlook

Company Overview:
Pacific Coast Distribution Ltd. is a local family-owned company. The Company provides a full-service logistics for asset-based freight transportation, long and short-term storage and warehousing distribution services in BC and the Pacific Northwest.
Job Type Full-Time permanent
Start Date July 2nd, 2024
Closing Date Open until position is filled
Work Hours 08:00 – 17:00 (Mon – Fri)
Industry Logistics: Trucking and Warehousing
Location Pacific Coast Distribution
27433 52nd Ave.

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