Payroll Administrator/Executive Assistant

4 weeks ago


langley, Canada Pacific Coast Distribution Ltd. Full time

Job Description


The Payroll Administrator is responsible for the payroll cycle and ensures the smooth operations of payroll calculations, processing and production of employee pay in an accurate and timely manner, while maintaining compliance with established payroll practices, company policies, applicable laws and standards, regulatory requirements and internal control procedures.


This role is responsible for benefits support, and recruitment training and development of new and existing employees. This position directly reports to the Controller.


Public transportation is not available in this location, so a personal vehicle is a must.


Payroll Administration

  • Complete semi-monthly payroll processing ensuring all employees receive applicable wages and benefits; make any adjustments as required
  • Enter and verify employee time records, vacation, leaves of absence, retroactive payments for all groups of employees and owner operators
  • Prepare all government remittances as required by law within the timeframes required and reconcile payroll records to monthly statements: WCB, Health Tax
  • Maintain up to date knowledge of payroll legislation, policies, and procedures
  • Complete, store, and maintain all payroll records and information according to governing legislation and for audit purposes
  • Process general ledger payroll accounts including the preparation of supporting schedules, journal entries and reconciliations for payroll and payroll-related accruals
  • Prepare year-end reconciliations and reports. Prepare T4 for all employees


Benefits Administration

  • Administrating the Benefits program, and corresponding payment processing
  • Administrating the RRSP Matching Program, including remittance of monthly payroll deductions to provider
  • Ensure the maintenance of accurate information in HRIS system and personnel files


Executive Assistant

  • Coordinate and schedules meetings on behalf of the President and General Manager with internal and external stakeholders
  • Manage incoming and outgoing correspondence; alert, inform and remind the executives of pressing issues and emergent matters; draft executive-level correspondence for internal/external communications
  • Prepare agendas and assign action items at weekly / monthly / quarterly Executive meetings (attendance expected); ensure that notes & next steps are captured, and action items are followed-up upon


Human Resources Administration

  • Conducts full recruiting process, interviews alongside hiring managers, tests (when required), and supports the selection process alongside the Hiring Managers to fill vacant positions
  • Supports new hire process including the preparation, distribution and processing of Offer Letters
  • Supports onboarding of new employees including sending, gathering and entering new hire paperwork
  • Complete terminations and Record of Employment as required


Accounting Support

  • Support Accounts Receivable activities on a daily basis: billing and collections
  • Provide accounting and clerical support to the accounting department


Skills and Qualifications

  • Post-secondary school education in Business Administration
  • Payroll Compliance Practitioner (PCP) certification
  • 5 – 7 years of experience in a progressive Payroll, Benefits and Human Resources roles
  • Excellent computer skills including proficiency with Payroll and HR ERP systems, MS Office (Outlook, Excel, Word, Power Point), and Business Intelligence (BI): MS Power BI, Tableau
  • Knowledge of HR principles and procedures for personnel recruitment, interviewing, selection, training, compensation and onboarding
  • Ability to handle confidential information with integrity and professionalism
  • Great customer service and “can-do” focus;
  • Excellent interpersonal skills; able to liaise and form positive relationships with all levels of employees and management, including a full diversity and inclusion outlook


Company Overview:

Pacific Coast Distribution Ltd. is a local family-owned company. The Company provides a full-service logistics for asset-based freight transportation, long and short-term storage and warehousing distribution services in BC and the Pacific Northwest.

Job Type Full-Time permanent

Start Date July 2nd, 2024

Closing Date Open until position is filled

Work Hours 08:00 – 17:00 (Mon – Fri)

Industry Logistics: Trucking and Warehousing

Location Pacific Coast Distribution

27433 52nd Ave.



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